LMS365 (Learn365) notification template variables

Introduction

LMS365 (Learn365) notification templates can be customized using the variables that are available for the template in question.

In this article, we provide a list of all the available variables, together with an example of what they'll look like in a notification.

Variables are presented in alphabetical order and examples of their usage in default or custom notification templates are provided.

 

Variables starting with 'A'

{ACCEPT INVITATION HYPERLINK}

What is displayed: The following text: Accept Invitation.

Description: A hyperlink to accept an invitation to a catalog and navigate to the catalog page.

 

Accept_invitation_variable

 

{APPROVE LINK}

What is displayed: The following text: Approve.

Description: A hyperlink to approve a request.

 

Approve_link_variable

 

{APPROVER EMAIL}

What is displayed: Approver's email address.

Description: Email address of the approver who managed the request.

 

Approver_email_variable

 

{APPROVER NAME}

What is displayed: Approver's name.

Description: Name of the approver who managed the request.

 

Approver_name_variable

 

{ASSESSMENT CHANGED DATE:d}

What is displayed: Date of the assessment approval.

Description: Date the assessment was approved by a supervisor.

 

Assessment_changed_date_variable

 

{ASSESSMENT CHANGED DATE:t}

What is displayed: Time of the assessment approval.

Description: Time the assessment was approved by a supervisor.

 

Assessment_changed_time_variable

 

{ASSESSMENT NAME}

What is displayed: Title of the assessment.

Description: Information recorded in the Name field of an assessment.

 

Assessment_name_variable

 

{ASSESSMENT STATUS}

What is displayed: The following text: Passed.

Description: This notification is sent when a supervisor has approved the assessment, therefore changing its status to completed.

 

Assessment_status_variable

 

Variables starting with 'С'

{CATALOG TITLE HYPERLINK}

What is displayed: Title of the catalog.

Description: A hyperlink that redirects to the course catalog page.

 

Catalog_title_hyperlink_variable

 

{CATALOG TITLE}

What is displayed: Title of the catalog.

Description: Information recorded in the Course Catalog Title field of the catalog settings.

 

Catalog_title_variable

 

{CERT EXPIRY DATE}

What is displayed: Date and time.

Description: Expiry date and time of a certificate. This information is recorded in the training settings.

 

Certificate_expiry_date_variable

 

{CERTIFICATE LINK}

What is displayed: The following text: Download Certificate.

Description: A hyperlink to a downloadable version of a certificate.

 

Certificate_link_variable

 

{CEUS} 

What is displayed: An integer.

Description: Number of CEUs recorded in the training settings.

 

CEUs_variable

 

{COURSE ADMIN} 

What is displayed: Names of course admins.

Description: List of users who are assigned as admins of the course.

 

Course_admin_variable

 

{COURSE CAT} 

What is displayed: Course categories.

Description: List of course categories recorded in the Category field in the course settings.

 

Course_catagories_variable

 

{COURSE DESC LONG} 

What is displayed: Text, links, images, etc.

Description: Information recorded in the Long Description field in the course settings.

 

Course_long_description_variable

 

{COURSE DESC SHORT} 

What is displayed: Course description.

Description: Information recorded in the Short Description field in the course settings.

 

course_short_description_variable

 

{COURSE DUE DATE} 

What is displayed: Date and time.

Description: Due date and time recorded in the course settings.

 

course_due_date_variable

 

{COURSE DURATION}

What is displayed: Time.

Description: The duration specified for the course.

 

Course_duration_variable

 

{COURSE DURATION STANDARD FORMAT}

What is displayed: Time.

Description: The exact duration of the course, displayed as xx days xx hours xx minutes.

 

Course_duration_standard_duration_variable

 

{COURSE END DATE} 

What is displayed: Date and time.

Description: End date and time recorded in the course publishing settings.

 

Course_end_date_variable

 

{COURSE ENROLLMENT TYPE} 

What is displayed: One of the following: Attendance in single group or standalone session, Attendance in all groups and standalone sessions, or Attendance in multiple groups or standalone sessions.

Description: Depending on the enrollment type of an instructor-led course, it can be Attendance in one session only (a single- enrollment type course), Attendance in all course sessions (an all-enrollment type course), or Attendance in multiple groups or standalone sessions (a multiple-enrollment type course).

 

Course_enrollment_type_variable

 

{COURSE ID} 

What is displayed: Letters and/or numbers.

Description: Information recorded in the ID field of a course.

 

COURSE_ID_variable

 

{COURSE SESSION} 

What is displayed: Date, time, time zone, and the room of a session.

Description: Information recorded in the Start Date, End Date, Time Zone, and Room fields in the session settings.

 

Course_session_variable

 

{COURSE START DATE} 

What is displayed: Date and time.

Description: Start date and time recorded in the course publishing settings.

 

course_start_date_variable

 

{COURSE TITLE HYPERLINK} 

What is displayed: Course title.

Description: Information recorded in the Name field of a course, which is a hyperlink to the course home page.

 

course_title_hyperlink_variable__2_

NOTE   

When this variable is used in skill-related notifications, it can display the name of a person instead of a course title if the skill in question was awarded manually by a person via the Users page of the LMS365 (Learn365) Admin Center.

course_title_hyperlink_variable_used_in_skill_notifications

 

{COURSE TITLE} 

What is displayed: Course title.

Description: Information recorded in the Name field of a course.

 

course_title_variable

 

{COURSE TYPE} 

What is displayed: Either e-Learning or Instructor-Led Training.

Description: Course type recorded during course creation.

 

COURSE_TYPE_variable

 

{COURSES} 

What is displayed: Courses in a training plan.

Description: List of courses in a training plan.

 

courses_variable

 

Variables starting with 'D'

{DATE COMPLETED} 

What is displayed: Date and time.

Description: Date and time of training completion.

 

date_completed_variable

 

Variables starting with 'I'

{INVITED BY} 

What is displayed: Name of a person.

Description: Name of the person who sent the user an invitation to a catalog.

 

invited_by_variable

 

Variables starting with 'L'

{LEARNERS}

What is displayed: Name of users enrolled in a session.

Description: List of learners of the session in question.

 

learners_variable

 

Variables starting with 'M'

{MANAGE SESSION REQUESTS HYPERLINK}

What is displayed: The following text: manage session requests.

Description: A hyperlink that redirects to the Requests for Sessions panel of the course in question.

 

manage_session_requests_hyperlink_variable

 

{MANAGE SESSION REQUESTS URL}

What is displayed: URL.

Description: A URL that goes to the Requests for Sessions panel of the course in question.

 

manage_session_requests_url_variable

 

{MANAGE SESSIONS HYPERLINK}

What is displayed: The following text: manage sessions.

Description: A hyperlink that redirects to the Sessions section of the course in question.

 

manage_sessions_hyperlink_variable

 

{MANAGE SESSIONS URL}

What is displayed: URL.

Description: A URL that goes to the Sessions section of the course in question.

 

manage_sessions_url_variable

 

{MEETING HYPERLINK}

What is displayed: The following text: Click to go to Meeting.

Description: A hyperlink that redirects to the Teams meeting of the session in question.

 

meeting_hyperlink_variable

 

{MEETING URL}

What is displayed: URL.

Description: A URL that goes to the Teams meeting of the session in question.

 

meeting_url_variable

 

{MY TRAINING DASHBOARD TITLE HYPERLINK}

What is displayed: The following text: My Training Dashboard.

Description: A hyperlink that redirects to My Training Dashboard of the catalog in question.

 

my_training_dashboard_title_hyperlink_variable

 

Variables starting with 'N'

{NAME}

What is displayed: Name of a user.

Description: Name of the user.

 

NAME_variable

 

Variables starting with 'R'

{REJECT LINK}

What is displayed: The following text: Reject.

Description: A hyperlink that redirects to the page where a request can be rejected.

 

Reject_link_variable

 

{REJECTMSG}

What is displayed: Message text.

Description: The message provided by the approver when rejecting a request.

 

reject_message_variable

 

{REQUEST MESSAGE}

What is displayed: Message text.

Description: The message provided by a learner when requesting new sessions or when suggesting changes to a course.

 

request_message_variable

 

Variables starting with 'S'

{SELECT COURSE SESSION LINK}

What is displayed: The following text: Select Course Session.

Description: A hyperlink that redirects the user to the course home page where they can select the sessions for which they want to register.

 

select_course_session_link_variable

 

{SESSION ADDITIONAL INFORMATION}

What is displayed: Text, links, images, tables.

Description: Information recorded in the Session Information field in the session settings.

 

session_additional_information_variable

 

{SESSION END DATE}

What is displayed: Date and time.

Description: End date and time of a session. This information is recorded in the session settings.

 

{SESSION INFORMATION}

What is displayed: All information recorded for the session.

Description: Information recorded in the session settings, including title, start and end dates and time with the time zone, room and meeting hyperlink, and assigned instructors.

 

session_information_variable

 

{SESSION INSTRUCTOR}

What is displayed: Names of users.

Description: List of users assigned as instructors of the session in question.

 

session_instructor_variable

 

{SESSION LOCATION}

What is displayed: Location information.

Description: Information recorded in the Room field in the session settings.

 

session_location_variable

 

{SESSION START DATE}

What is displayed: Date and time.

Description: Start date and time recorded in the session settings.

 

session_start_date_variable

 

{SESSION TIME ZONE}

What is displayed: Time zone (in parentheses) and the name of the time zone.

Description: Information recorded in the Time Zone field in the session settings.

 

session_time_zone_varible

 

{SESSION TITLE}

What is displayed: Session name.

Description: Information recorded in the Name field in the session settings.

 

session_title_variable

 

{SKILL AWARD DATE}

What is displayed: Date and time.

Description: Date and time a skill was awarded.

 

skill_award_date_variable

 

{SKILL LEVEL CURRENT}

What is displayed: Current skill level.

Description: The level of the skill currently awarded to the user.

 

skill_level_current_variable

 

{SKILL LEVEL PREVIOUS}

What is displayed: Previous skill level.

Description: The level of the skill that was previously awarded to the user.

 

skill_level_previous_variable

 

{SKILL NAME}

What is displayed: Name of skill.

Description: Information recorded in the Name field in the skill settings.

 

skill_name_variable

 

{SKILL REVOKE DATE}

What is displayed: Date and time.

Description: Date and time the skill was revoked.

 

skill_revoke_date_variable

 

{SUPERVISOR FEEDBACK}

What is displayed: Message text.

Description: The message provided by the supervisor when approving the assessment in question.

 

supervisor_feedback_variable

 

{SUPERVISOR NAME}

What is displayed: Name of a supervisor.

Description: Name of the supervisor who approved the assessment in question.

 

supervisor_name_variable

 

Variables starting with 'T'

{TRAINING PLAN ADMIN}

What is displayed: Names of training plan admins.

Description: List of users assigned as admins of the training plan in question.

 

training_plan_admin_variable

 

{TRAINING PLAN CAT}

What is displayed: Training plan categories.

Description: List of categories recorded in the Category field in the training plan settings.

 

training_plan_categories_varaible

 

{TRAINING PLAN DESC LONG}

What is displayed: Text, links, images, etc.

Description: Information recorded in the Long Description field in the training plan settings.

 

training_plan_long_decription_variable

 

{TRAINING PLAN DESC SHORT}

What is displayed: Training plan description.

Description: Information recorded in the Short Description field in the training plan settings.

 

training_plan_short_decription_variable

 

{TRAINING PLAN DUE DATE}

What is displayed: Date and time.

Description: Due date and time of a training plan. This information is recorded in the training plan settings.

 

trainin_gplan_due_date_variable

 

{TRAINING PLAN END DATE}

What is displayed: Date and time.

Description: End date and time of a training plan. This information is recorded in the training plan settings.

 

Training_plan_end_date_vaiable

 

{TRAINING PLAN ID}

What is displayed: Letters and/or numbers.

Description: Information recorded in the ID field of a training plan.

 

training_plan_id_variable

 

{TRAINING PLAN START DATE}

What is displayed: Date and time.

Description: Start date and time recorded in the training plan settings.

 

training_plan_start_date_variable

 

{TRAINING PLAN TITLE HYPERLINK}

What is displayed: Training plan title.

Description: Information recorded in the Name field of a training plan, which is a hyperlink to the training plan home page.

 

training_plan_title_hyperlink

 

{TRAINING PLAN TITLE}

What is displayed: Training plan title.

Description: Information recorded in the Name field of a training plan.

 

training_plan_title_variable

 

Variables starting with 'U'

{URL}

What is displayed: URL.

Description: A URL that goes to the training home page.

 

URL_variable

 

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