Instructor-led training: edit, manage, and delete

Introduction

It may be necessary for catalog and course admins to introduce changes to instructor-led training, for example, change settings, update information, add sessions and session groups, or delete the course entirely. 

From the Course management panel, admins have access to the course settings and a variety of tools related to the course management – including deleting the course.

This article provides you with a description of the settings and tools available from the Course management panel of instructor-led training.

 

Where to start

Required role: catalog admin or course admin.

You can find the Course management panel in the following two ways:

1. In the LMS365 Admin Center > Training Management > select the relevant course > the Course management panel opens on the right side of the LMS365 Admin Center.

 

 

2. On the course home page > select the Course management link > the Course management panel opens on the right side of the course home page.

 

 

Course management panel

Required role: catalog admin or course admin.

The Course management panel of an instructor-led training provides a variety of action links:

• View Course
• Edit course
• Manage Course Settings
• Manage People
• Email Learners
• Approve Enrollments
• Course progress
• Course reports
• Manage Rating
• Manage Course Content
• Course completion settings
• Manage Course Sessions
• Waiting List
• Request(s) for Sessions
• Delete Course

 

View Course

The View Course action link redirects to the course home page where you can view how the course description, information, and content is presented to users.

 

 

Edit course

The Edit course action link redirects to the course configuration panel opened on the Basic details section, where you can edit the basic course settings and banner image.

You can navigate between all course sections to make changes. You don't need to save changes each time you navigate from one section to another. Saving your changes is only necessary before you close the course configuration panel.

After you've made the relevant changes, you can Save your changes and stay in the course configuration mode to continue with further adjustments. If you select Save and close, the course configuration panel closes after you save your changes.

 

 

Manage Course Settings

The Manage Course Settings action link redirects to the Settings section of the course configuration panel.

Here, you can introduce relevant changes to the settings of the course options.

 

 

Manage People

The Manage People action link redirects to the People section of the course configuration panel. Here, you can introduce changes to the learners and course admins of the course. 

 

 

Email Learners

The Email Learners action link redirects to the Email Learners panel. Here, you can see the list of learners enrolled in the course and send email messages to them.

 

 

You can filter the view to find the learners to whom you want to send an email message:

• From the All statuses drop-down list, select the relevant status to filter the learners by: Not started, In progress, Completed. The default value is All statuses.
  
• From the All drop-down list, select the Overdue or Not Overdue option to filter the learners by. The default value is All.
  
• Select any column title to filter the data in alphabetical order (ascending A-Z or descending Z-A) or in numerical order (ascending or descending) to sort information.

 

To email learners:

1. From the list of enrolled learners on the Email Learners panel, select the learners to send your email message to. The Actions panel opens. To select all learners in the list, select the Name checkbox.

2. From the Actions panel, select Send Email Message. The Send Email Message panel opens.

If all of the selected learners don't have an email address registered with their account, the Send Email Message option is disabled. If any of the selected learners has an email address registered with their account, the option is available.

3. On the Send Email Message panel, complete the required Subject and Body fields. 

In the Subject field, provide the subject of your email message that will be displayed as the message title.

In the Body field, provide your text to send to learners. By default, the link to the course home page is included in the message body. You can add, edit, or delete information, including the default information.

 

 

4. Select Send to send the message.

If one or more of the selected learners don't have an email address configured for their account, a warning message lets you know that these learners won't have the email sent for them. In this case, you need to either Cancel or Confirm sending the email message to the learners with a registered account.

 

 

If the email address of one or more of the selected learners is misspelled or non-existent, a warning email message is received by the connected email account informing that some of the selected learners haven't received the email sent to them.

 

 

The email is received as a separate email by all selected learners. Sending the same email to a large number of recipients can increase the risk of your message being rejected, categorized as less important, or even junk email by email clients and spam filters.

 

Approve Enrollments

The Approve Enrollments action link redirects to the Approve Enrollments page with the records of all the enrollment requests in the course: pending approval, enrolled, rejected and cancelled. By default, the Approve Enrollments panel opens with the Pending Approval enrollment requests preselected. 

Find more information about the LMS365 enrollment flows and approving or rejecting enrollment requests in this article.

 

 

Course progress

The Course progress action link redirects to the course progress dashboard where you can get an overview of enrolled learners' progress with the course in question, manage it and download it as a report. 

 

 

Course reports

The Course reports action link redirects to an interface where you can generate reports that provides data on the engagement with, respectively, content packages, learning modules, and quizzes in the course. 

 

 

Manage Rating

The Manage Rating action link redirects to an overview of course ratings. Here, you can manage ratings and export the rating information to Excel.

 

 

Manage Course Content

The Manage Course Content action link redirects to the Content section of the course configuration panel, from where you can manage the course content. Find more information about how to create, manage, and get an overview of the course content in this article.

 

 

Course completion settings

The Course completion settings action link redirects to the Course completion settings page. Here, you can manage the course completion sets of the course in question.

Find more information about how to create and manage course completion sets in this article.

 

 

Manage Course Sessions

The Manage Course Sessions action link redirects to the Sessions section of the course configuration panel. From here, you can manage the standalone sessions and session groups of the course. Find more information about how to create, manage, and delete standalone sessions and session groups of the course in this article.

 

 

Waiting List

The Waiting List action link is available when the Waiting List option is toggled On in the course settings. The Waiting List action link redirects to the course's Waiting List panel, where you can see the number of enrollment requests from users pending approval to be enrolled in this course or its standalone sessions and session groups. The panel view differs depending on the enrollment type of the course. Find more information about the waiting list option and managing users' requests in this article.

 

 

Request(s) for Sessions

The Request(s) for Sessions action link is available when the Request(s) for Sessions option is toggled On in the course settings. The Request(s) for Sessions action link redirects to the course's Request(s) for Sessions panel, where you can see the requests from users related to the course, course standalone sessions and session groups. Find more information about the waiting list option and managing users' requests in this article.

 

 

Delete Course

Required role: catalog admin or course admin.

To delete a course:

1. In the LMS365 Admin Center, select Training Management. The Training Management page opens where you can see the list of all courses and training plans of the catalog.

2. On the Training Management page, select the course you want to delete from the catalog. The Course management panel opens.

3. On the Course management panel, select Delete Course. A confirmation message appears. 

4. The confirmation message informs that the course, as well as the learners and course admin groups of the course, will be deleted.

In the confirmation message, select the checkbox I am aware that this action cannot be undone. This activates the Delete option. To discard, select Cancel.

When a course is deleted in LMS365, its documents, files, and home page in SharePoint are moved to the SharePoint recycle bin and can be restored. The course itself and the SharePoint Learners, Administrators, and Owners groups associated with it are deleted and can't be restored.