Quizzes: edit and manage

Introduction

The LMS365 quiz functionality enables you to create and deploy a variety of quizzes as an intermediate or final test. Adding quizzes to courses and training plans enables you to track the progress of learners and test their knowledge.

This article describes how to edit and delete quizzes at course catalog level, how to manage quizzes from within a course, how to track learners' quiz progress, and how to view question statistics.

 

NOTE   

From the December 2022 release, LMS365 allows you to edit and manage quizzes using the original (legacy) method and the new method. For information on using the legacy method to edit and manage quizzes, read this article. The menu route for the legacy method will be removed in a future release.

 

Edit quizzes at course catalog level

Required role: catalog admin, course admin.

Catalog admin can view and edit all quizzes in the course catalog, regardless of the sharing option set in the quiz.

Course admin can view and edit quizzes:

  • That are set as shared to the course catalog.
  • Created by them, regardless of the sharing option set in the quiz.
  • That are set as shared to courses for which this user is an admin.

 

NOTE   

Any changes made to quizzes are applied to all courses in the course catalog that employ this quiz.

 

To edit a quiz at course catalog level, follow these steps:

1. In the LMS365 Admin Center, go to Content > Quizzes > select a quiz > from the Actions panel, select Edit quiz. The quiz panel opens.

2. On the quiz panel, make the relevant changes to the structure of the quiz. From here, you can also add questions or edit individual questions.

 

Quiz editor from content quizzes

 

IMPORTANT   

If you change the Quiz passing score on the Details and settings tab, the updated passing score will apply to learners' new and incomplete attempts. Changes will be applied when a learner continues an attempt and submits an answer. The passing score won't change for completed attempts.

 

To edit questions from a question pool directly from a quiz:

  • If the Specific selection method was used to add questions to the quiz, you can edit and delete the questions from the quiz editor. Any changes applied to questions via the quiz editor won't affect the question pool.
  • If the Random selection method was used to add questions to the quiz, the questions in the quiz editor are grouped together under the question pool title. In brackets after the title, you can find the number of questions from this question pool that are used in the quiz. Selecting the Edit icon opens the Question selection panel. Selecting the Delete icon deletes the group of questions. Any changes made here won't affect the question pool.

For more information about how to add questions from a question pool, see this article.

 

Random questions selected from a question pool in edit quiz

 

If this quiz is used in one or more courses, the Used in courses tab is displayed at the top of the panel. The number of courses that employ this quiz is displayed in brackets in the tab heading. Select this tab to see which courses employ this quiz.

Selecting the relevant course will redirect you to the course home page. Selecting a name in the Contacts column enables you to send an email to them.

 

Used in courses tab when editing a quiz

 

3. Select Save. The previous settings of the quiz can't be restored. Alternatively, from the Save drop-down menu, select Save and close and you'll be redirected to the Quizzes page, where all quizzes in the current course catalog are displayed.

If you Cancel the changes, you'll be warned that changes you've made will be lost. Select OK to proceed or Cancel. If a required field is empty, you'll see the notification "The field is required." near the relevant field and the quiz won't be saved. Complete the required fields to save the quiz.

After editing a quiz, data on learners' progress is retained. The changes will be applied only to new and incomplete attempts. Learners can continue an attempt or start a new one.

 

Delete quizzes at course catalog level

Required role: catalog admin, course admin.

Catalog admins can delete all quizzes in the course catalog.

Course admins can delete quizzes:

  • That are set as shared to the course catalog.
  • Created by them, regardless of the sharing option set in the quiz.
  • That are set as shared to courses for which this user is an admin.

 

To delete a quiz at catalog level:

1. In the LMS365 Admin Center, go to Content > Quizzes > Select a quiz.

2. From the opened Actions panel, select Delete quiz.

3. Confirm deletion in one of the ways:

  • If the quiz isn't used in any course, confirm that you want to delete the quiz by selecting Delete in the Delete confirmation message. To cancel the action, select Cancel.
  • If the quiz is used in courses, the Delete confirmation message lists the courses this quiz is used in. The list can be sorted by the Name column. Selecting the eye icon will redirect you to the course home page. To proceed with quiz deletion, select Delete. This action can't be undone. To cancel the action, select Cancel.

As a result, the quiz will be deleted from the course catalog and from the courses it was used in.

 

Delete quiz where the quiz is in use

 

Manage and edit quizzes in courses

Required role: catalog or course admin.

 

NOTE   

Any changes made to quizzes are applied to all courses in the course catalog that employ the quiz.

 

To manage a quiz used in the course, follow these steps:

1. In the LMS365 Admin Center > Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section, select the relevant quiz.

3. From the opened Actions panel, select the relevant option:

 

Course action panel

 

Add quizzes to courses

To add a quiz to a course:

1. In the LMS365 Admin Center > Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section of the course configuration panel, select + Add Learning Item > Quiz.

 

Add quiz as a learning item

 

3. On the opened Quiz panel, from the list of the existing quizzes in the course catalog, select the quizzes you want to include in the course. 

To create a quiz and include it in the course, select + Create quiz. After creating a quiz from here, the quiz will be automatically added to the course.

 

Select quizzes to add to a course

 

4. Select Save to add the selected quizzes to the course.

 

View Learners' Details

The View Learners' Details action enables you to view progress on the selected quiz for all course learners. From here, the number of attempts made by each learner, details of each attempt, and report download are also available.

 

NOTE   

To view these details for users who aren't enrolled in the course, the admin must re-enroll them in the course.

 

To view learners' details:

1. In the LMS365 Admin Center, go to Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section, select the relevant quiz to open its Actions panel.

3. From the Actions panel, select View Learners' Details.

4. From the View Learners' Details page, expand the name of individual learners to see information about their quiz attempts. To view answers submitted by the learner, select the eye icon in the Actions column.

To download the information about quiz details, select Export to Excel.

 

quiz_attempts.png

 

You can find the following information in the columns:

  • In the Name column, the names of the course learners. 
  • In the Passed column, Yes or No to indicate whether learners passed the quiz: their last attempt to complete the quiz (when the information is collapsed) or all their attempts (when the information is expanded).
  • In the Score column, the learners' score as a percentage: their last attempt to complete the quiz (when the information is collapsed) or all their attempts (when the information is expanded).
  • In the Passing Score column, the passing score of the quiz.
  • In the Status column, the current progress status of the attempt: Not Started, In Progress, Completed, Failed, or Out of Attempts.
  • In the Date Completed column, the completion date and time of the completed attempt.
  • In the Time Spent column, the time that the learner spent on the attempt. If an attempt is In Progress, this value is empty.
  • The Date Created column is displayed only when the information is expanded. This column displays the date and time when the learner started the attempt.
  • The Actions column contains actions only when the information is expanded. The action icons—View Learner's Attempt (the eye icon) and Delete Learner's Attempt—are available for learners who have started at least one attempt at the quiz.

Selecting the View Learner's Attempt icon (the eye) in the Actions column opens a page where you can see the quiz details, including all its questions and the learner’s answers for the current attempt:

 

View learners progress for a quiz

 

  • Each question that's answered correctly is marked with a green tick icon. Incorrect answers are marked with a red cross icon. 
  • Each question will have specified the number of points earned out of the total points available for this question.
  • If the learner didn't answer a question, you'll see The Answer is missing instead of the learner's answer for this question.
  • For Hot spot questions, you'll see the area the learner selected, as well as the correct area.
  • For Free text answer questions, you can edit the number of points earned by the learner. To do this, select the Edit icon next to the number of Points earned. The completion status of the attempt and the quiz score will be recalculated after you change the number of points earned. The learner's answer is displayed with a blue background and is counted as correct.
  • For Multiple answers and Multiple choice questions, correct answers are indicated by a green tick, incorrect answers by a red cross icon, and learners' answers are displayed with a blue background.
  • For True or false questions, correct answers are indicated by a green tick and incorrect answers by a red cross icon. The learner's answer is displayed with a blue background.
  • For Ordering and Matching question types, you can track the learner's answers in the Learner's Answers column and correct answers in the Correct Answers column.
  • For Gap fill questions, when the learner's answer is correct, you can see the whole sentence with the inserted correct answers displayed with a green background. If the learner's answer is incorrect, it'll be displayed with a red background. You'll see both correct and incorrect answers submitted by the learner.
  • For Short answer questions, you can track the learner's answer and, in the Correct Answers column, all answers that are set as correct and their percentage match (in brackets) to the 100 % correct answer. The display of earned points depends on the percentage match of the learner's answer.

 

NOTE   

When an admin manually sets the completion status, this completion will be registered as a new attempt. The quiz details page will display the "The Answer is missing" message for all quiz questions as questions weren't answered by the learner in this attempt.

 

Selecting the Delete Learner's Attempt icon in the Actions column will delete this attempt. You'll need to confirm by selecting OK or you can Cancel the action.

 

Column filters

To search for specific details, you can use the column filters. You can apply a filter to each column, except for the Date Created and Actions columns. Filters can be applied to the entire list or for a learner's expanded information.

1. Hover over the column heading to which you want to apply a filter and select the Filter icon.

2. Complete the relevant fields.

3. Select Filter to apply the filters to the column. To clear the filter results, select Clear in the filter form.

 

Group_1__7_.png

 

Question Statistics

The Question Statistics action shows statistics for each quiz question and each learner's progress on it.

 

NOTE   

To view these details for users who aren't enrolled in the course, the admin must re-enroll them in the course.

 

To view question statistic details:

1. In the LMS365 Admin Center, go to Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section, select the relevant quiz to open its Actions panel.

3. From the Actions panel, select Question Statistics.

4. From the Question Statistics page, expand the name of individual learners to see information about their quiz attempts.

5. On the opened Question Statistics page, select how you want to group the statistics from the Group by drop-down list: By Questions or By Learners.

 

Question statistics group by option

 

When grouped by questions, the following information is displayed:

  • In the Question column, the quiz questions are displayed. Expand a question to see information about individual learners.
  • In the Total Answers column, the number of answers provided by all learners in the course is displayed. For individual learners, the number of answers provided in this course is displayed.
  • In the Correct Answers % column, the percentage of correct answers provided by learners in this course for this question is displayed. For individual learners, the percentage of correct answers provided for this question in this course is displayed.
  • In the Incorrect Answers % column, the percentage of incorrect answers provided by learners in this course for this question is displayed. For individual learners, the percentage of incorrect answers provided for this question in this course is displayed.
  • In the Progress column, the progress bar displays the progress for learners in this course for this question. For individual learners, the progress for this learner for this question in this course is displayed. If you hover over the progress bar, you'll see the detailed percentage of correct and incorrect answers.

When grouped by learners, the following information is displayed:

  • In the Name column, the learners are displayed. Expand a learner's record to see information about each question in this quiz.
  • In the Total Answers column, the number of answers provided for the questions in this quiz by the individual learner is displayed. For each question, the number of answers provided by this learner is displayed.
  • In the Correct Answers % column, the percentage of correct answers provided for the questions in this quiz by the learner is displayed. For each question, the percentage of correct answers provided for this question by this learner is displayed.
  • In the Incorrect Answers % column, the percentage of incorrect answers provided for the questions in this quiz by the learner is displayed. For each question, the percentage of incorrect answers provided for this question by this learner is displayed.
  • In the Progress column, the progress bar displays the progress for learners on the quiz questions. For each question, the progress for this learner for this question in this course is displayed. If you hover over the progress bar, you'll see the detailed percentage of correct and incorrect answers.

 

Column filters

To search for specific details, you can use the column filters. You can apply a filter to each column, except for the Progress column. Filters can be applied to the entire list or for a learner's expanded information.

1. Hover over the column heading to which you want to apply a filter and select the Filter icon.

2. Complete the relevant fields.

3. Select Filter to apply the filters to the column. To clear the filter results, select Clear in the filter form.

 

Edit Quiz

The Edit quiz action enables you to add, edit, and delete questions for the selected quiz. On the quiz panel, you can also make changes to the structure of the quiz.

 

Edit quiz

 

IMPORTANT   

If you change the Quiz passing score on the Details and settings tab, the updated passing score will apply to learners' new and incomplete attempts. Changes will be applied when a learner continues an attempt and submits an answer. The passing score won't change for completed attempts.

 

To edit questions from a question pool directly from a quiz:

  • If the Specific selection method was used to add questions to the quiz from the question pool, you can edit and delete the questions from the quiz editor. Any changes applied to questions via the quiz editor won't affect the question pool.
  • If the Random selection method was used to add questions to the quiz, the questions in the quiz editor are grouped together under the question pool title. In brackets after the title, you can find the number of questions from this question pool that are used in the quiz. Selecting the Edit icon opens the Question selection panel and selecting the Delete icon deletes the group of questions. Any changes made here won't affect the question pool.

For more information about how to add questions from a question pool, see this article.

 

questions_from_the_question_pool.png

 

If this quiz is used in one or more courses, the Used in courses tab is displayed at the top of the panel. The number of courses that employ this quiz is displayed in brackets in the tab heading. Select this tab to see which courses employ this quiz.

Selecting the relevant course will redirect you to the course home page. Selecting a name in the Contacts column enables you to send an email to them if the contact name is a clickable link of blue color.

 

the_used_in_courses_tab.png

 

Select Save. Alternatively, from the Save drop-down menu, select Save and close and you'll be redirected to the Content section of the course.

 

NOTE   

If you Cancel the changes, you'll be warned that changes you've made will be lost. Select OK to proceed or Cancel.

 

Hide Quiz/Make Quiz Visible

The Hide Quiz/Make Quiz Visible action enables you to change visibility status of the quiz. Hiding a quiz removes the quiz on the course home page and in the LMS365 Player where the learner takes the course. However, learners' progress on the quiz won't be affected.

To hide or make a quiz visible:

1. In the LMS365 Admin Center, go to Training Management > Select a course > Course Management > Manage Course Content.

2. From the course Content section, select the relevant quiz to open its Actions panel.

3. From the Actions panel, select Hide Quiz/Make Quiz Visible (the available action depends on the current visibility status of the quiz).

 

Hide quiz action

 

The eye icon in the column of the Content section shows that the learning item is hidden.

 

the_hidden_quiz.png

 

Remove Quiz from Course

The Remove Quiz from Course action enables you to remove the selected quiz from a course.

 

Remove quiz from course action

 

Confirm that you want to remove the quiz from the course. Select Remove to confirm. Select Cancel to cancel the action.

 

NOTE   

If you remove a quiz from a course, the quiz will be removed from the course content but will be available in the quiz storage.

 

Quiz language settings

LMS365 enables you to customize language files, change the wording of specific translations, or change the language of all text.

By default, the LMS365 Quiz Builder language is English (United States) but this can be customized. The custom translation will be applied to the whole tenant.

Detailed information is provided in this article.

 

Was this article helpful?
0 out of 1 found this helpful

Comments

Article is closed for comments.