Course catalog notifications

Introduction

There is only one notification template that is related to course catalogs—the Guest Invitation notification template.

 

 

LMS365 allows to add guests (external users) via the Users, in this way giving these users access to the whole course catalog in question.

This article describes the Guest Invitation notification template, what triggers this notification, how it's delivered, and the default notification template settings.

NOTE   

  • Invitation of guests (external users) requires prerequisites.
  • Internal users will not receive a Guest Invitation notification when they are added to a course catalog.

 

Guest Invitation

Description

An invited guest (external user) will receive an email notification with the name of the administrator that has invited the guest user, the title (link) of the course catalog in question, and an Accept Invitation link.

 

What triggers the notification?

External guest users will receive the Guest Invitation notification when the course catalog admin or LMS admin use their email to invite them via the LMS365 Learner Administration > Users page.

 

Default Recipients in the To and Cc fields

The external guest user.

 

Delivery Type

Email only.

 

Default settings

The Guest Invitation notification with default settings provides the following information:

  • To - the external guest user this notification is sent to.
  • The name of the person who has invited the external guest user to the course catalog and the direct to link to this course catalog home page.
  • The link to the accept the invitation. 

An example of the 'Guest Invitation' email notification.

 

Editing the notification template

To edit the Guest Invitation notification template, select it and on the Actions panel select Edit Template. On the Edit Template page make your changes to the following fields:

  • To - Learner (the guest user) by default. The field is required.
  • Cc - Empty by default.
  • Subject - Default text with a course catalog variable is provided. The field is required.
  • Message - Default text with the name of the administrator that has invited the external guest user and course catalog hyperlink. Accept invitation link variables is provided. The field is required.
  • Variables - A list of variables are available for this notification template:
{CATALOG TITLE} : Course catalog title.
{CATALOG TITLE HYPERLINK} : Course catalog title with link to the course catalog.
{ACCEPT INVITATION HYPERLINK} : Accept invitation link.
{INVITED BY} : Name of the administrator that has invited the guest user.

 



An example of editing of the 'Guest Invitation' email notification.

 

Course catalog admins can edit the template and change the default values

Editing will make the template customized which has a set of consequences.

 

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