Course catalog notifications


The Guest Invitation is the only notification template related to course catalogs.

LMS365 enables you to add guests (external users) via the Users page, therefore giving them access to the whole catalog.

This article describes the Guest Invitation notification template, what triggers this notification, how it's delivered, and the default template settings.



  • The are prerequisites for inviting guests (external users).
  • Internal users won't receive a Guest Invitation notification when they're added to a catalog.


Guest Invitation


An invited guest (external user) will receive an email notification that shows the name of the admin who has invited them, the title of the catalog in question (as a link), and an Accept Invitation link.


What triggers the notification?

External guest users will receive the Guest Invitation notification when the catalog admin or LMS admin, using their email account, invites them via the LMS365 Admin Center > Users page. Find more information about how to add or invite users in this article.


Default Recipients in the To and Cc fields

The external guest user.


Delivery Type

Email only.


Default settings

The Guest Invitation notification with default settings provides the following information:

  • To. The external guest user to whom this notification is sent.
  • The name of the person who invited the external guest user to the catalog and a direct to link to this catalog home page.
  • The link to accept the invitation. 

An example of the 'Guest Invitation' email notification.


Edit the notification template

To edit the Guest Invitation notification template, select it and on the Actions panel, select Edit template. Make your changes to the following fields on the Edit Template page:

  • To. The guest user, by default. This field is required.
  • Cc. Empty by default.
  • Subject. Default text with a catalog variable is provided. This field is required.
  • Body. Default text with the name of the admin who invited the external guest user and a catalog hyperlink. The Accept invitation link variable is also provided. This field is required.
  • Variables. A list of variables is available for this notification template. Find more information about variables in this article.

Catalog admins can edit the template and change the default values

Editing this template will make it customized. There are consequences to customizing a notification template and these are describe in this article.


course catalog notification template


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