Export data and content from LMS365

Introduction

When creating and managing courses and training plans, you upload or create different types of content. When taking courses, learners' data is captured. LMS365 allows for different ways to export content and data.

In this article, we go through the options for exporting data and content from LMS365.

Bulk export of data and content

Export data and content from the LMS365 Admin Center

The LMS365 Admin Center allows for downloading of training content and data in a number of ways.

Export of content packages

From the current course catalog, SCORM and AICC packages can be downloaded one by one.

To download a content package, follow the steps below:

1. From the LMS365 Admin Center left-side menu, go to Content > Content Package Storage.

2. From the opened Content Package Storage panel, filter the content packages available for export. For this, in the Permissions filter, select Full control. 

You can filter the result further by applying the content package type: SCORM, AICC, or All content packages.

3. Select the relevant content package and from the Actions panel, select Download Content Package.

For bulk download of content packages, you can use LMS365 API.

If you need assistance, please contact an LMS365 consultant or a certified LMS365 partner.

Export data from the Users page

From Users page, you can download data about learners and their progress.

To export data from the Users page, navigate to the LMS365 Admin Center > Users.

From the Users page, you can download:

• The complete list of users listed on the Users page. Find more information about Users page in this article.
• The transcript of a specific user on all courses and training plans of the current course catalog the user is enrolled in as learner. Find more information in this article.
• The progress of a specific user on all courses and training plans of the current course catalog the user is enrolled in as a learner. Find more information in this article.
• Certificates of a separate user or all the users from the current course catalog. Find more information in this article.
• Filter users by the skills they hold, by the courses and training plans they are enrolled in, or by the courses and training plans they are enrolled in depending on which skills these courses and training plans grant. The result can be exported by using the Export function.

Export of reports on the course catalog level

Navigating to the LMS365 Admin Center > Training Management > Training Reports, you can generate and download different types of reports on training and learners from the current course catalog.

Export of reports on the training level 

To generate and download different types of reports for a specific course or training plan, go to the LMS365 Admin Center > Training Management > Select the relevant course or training plan. 

You can download the following reports on the level of the specific course or training plan: 

• On the Course/Training Plan Management panel, select Course/Training Plan Progress to navigate to the course/training plan Progress panel. Here, select Download Report to download the report with data on the training progress.

More information on the Course Progress dashboard and report and how to read the presented data can be found in this article.

More information on the Training Plan Progress dashboard and report and how to read the presented data can be found in this article.

• The progress reports on content packages, learning modules, and quizzes of the current course. Find more information about how to generate and download course reports on content packages, learning modules, and quizzes in this article.
• Learners' progress report on the learning modules of the current course. Find more information about how to find and download this type of report in this article.
• Learners' progress report on a relevant quiz of the current course. Find more information about how to find and download this type of report in this article. 
• Learners' progress report on a separate content package of the current course. Find more information about how to find and download this type of report in this article.
• Learners' progress report on a separate external app of the current course. Find more information about how to find and download this type of report in this article.

Attendance reports

You can download reports on learners' attendance in course sessions.

Attendance reports contain data on registered attendance in sessions for enrolled learners. Find more information about how to find and download this type of report in this article.

Export customized reports

If you have unique reporting requests that aren't covered by the ready-made reports within LMS365, the full integration between LMS365 and Microsoft 365 allows you to create custom reports and download the data you need with Microsoft Power BI. 

For more information, please see this article. 

Export via API

LMS365 API can be used for bulk export of data and content from the LMS365 platform. For example, for exporting all SCORM packages.

Information about the LMS365 API capabilities is presented in this article.

For instructions on how to generate and manage API keys, please see this article.

If more information is required, please contact your LMS365 partner or the LMS365 Support Team.

Export from client's Microsoft 365 SharePoint Online tenant

The training content (except for SCORM & AICC packages, and course certificates) such as Word documents, PowerPoint presentations, Excel sheets, PDF files, videos used in learning modules, quizzes, and assignments is stored in the customer’s own Microsoft 365 SharePoint Online tenant. From here, customers may retrieve the training content.  

More information on Microsoft 365 file storage and sharing capabilities can be found in this guide.

Options on export of site content can be found in Microsoft's documentation:

• [MS-SPO]: Export and Import Site Content | Microsoft Docs
• Export Content search results - Microsoft Purview | Microsoft Docs