Attendance registration through the LMS365 mobile app

Introduction

LMS365 enables learners, instructors, and admins to register attendance for sessions in various ways.

The LMS365 mobile app allows instructors to manually register learners' attendance on session-based training or lets learners self-register their attendance for sessions.

This article describes these two approaches to attendance session registration through the LMS365 mobile app.

 

Registration by the instructor

Manual registration

 

 

Instructors can manually register learners' attendance in a session through the LMS365 mobile app.

1. Log in to the LMS365 mobile app.

2. In the relevant course catalog, select the relevant session-based course.

3. Navigate to the Sessions tab of the course. On the card of the relevant session, select Register Attendance. 

You can't register attendance for sessions that have a future start date and time.

 

 

4. In the learner list, select the checkboxes of the relevant users and select Register Attendance. To register attendance for all learners in the list, select the Name checkbox.

In the opened Attendance panel, select the relevant value: Absent, Absent (Informed), 25%, 50%, 75%, or 100%, or select Cancel to leave the panel. Repeat this process for each set of learners for whom you want to register a specific attendance percentage. 

 

 

The selected attendance value is applied to all the selected learners and overwrites any existing attendance value recorded for the learners. 

For example, you select two learners in the list. One of them already has 75% recorded as their attendance value and the other learner has no attendance registered yet. If these two learners are selected and the attendance registered for them is set to 100%, both learners will have 100% attendance set.

 

 

5. When the registration of learners' attendance is completed, the registered attendance status is displayed under the Attendance column for every learner that was selected. 

The set attendance can also be tracked in the LMS365 Admin Center.

 

 

Generate the QR code for attendance registration

Instructors can generate a QR code for specific sessions in the LMS365 mobile app.

Course admins and instructors can generate and download QR codes from the LMS365 Admin Center while managing the relevant session of the course in question. 

Learners can then register their attendance at the session by scanning the QR code through the LMS365 mobile app.

The  Allow Learners to register their own Attendance via the LMS365 Mobile App and QR Code is required   options must be enabled for the session so that learners can self-register their attendance in this session via a QR code.

To generate and share a QR code through the LMS365 mobile app:

1. Log in to the LMS365 mobile app.

2. In the course catalog, select the relevant course and session.

3. Tap Generate QR code. Each session requires a separate QR code.

4. When the QR code is generated, share it with learners using the share icon that's displayed in the top right-hand corner of the screen.

The sharing options may differ depending on the mobile device, but the options may be: send via email, share via social networks, save to storage and share access, send as a message, download, share via Bluetooth, print, and share on an external monitor.

 

 

Self-registration by the learner

Learners can register their own attendance through the LMS365 mobile app if the admin has enabled the following options for the relevant session: Allow Learners to register their own Attendance via the LMS365 Mobile App and QR Code is required, or Signature is required.

 

 

Learners can register their attendance in a session through the LMS365 mobile app in several ways:

• Using the Set Attendance button.
• Using a QR code. 
• By providing a signature. 

To set attendance, the learner should log in to the LMS365 mobile app and navigate to the Sessions tab of the relevant Instructor-Led Training course. Learners can then select a session to set their attendance.

 

Register attendance using the Set Attendance button

Learners can register their own attendance through the LMS365 mobile app by selecting Set Attendance if the admin have enabled the following options for the relevant session: Allow Learners to register their own Attendance via the LMS365 Mobile App and Signature is required.

To register their attendance using the Set Attendance button, learners should navigate to the Sessions tab and select Set Attendance on the card of the relevant session:

• For courses with the all-sessions enrollment type, Set Attendance is displayed on the cards of active sessions for which self-registration is enabled and if attendance registration is within the time set by the admin.
  The Set Attendance option isn't displayed on the card of sessions where attendance has already been registered.
  Learners register their attendance for the selected session and they will see the notification Your attendance has been successfully set at the top of the screen. Attendance can now be tracked by the instructor and admin.

 

 

• For a single-session enrollment course, Set Attendance is displayed on the card of the session the learner is enrolled in if it is within the time set by the admin to register attendance.
  The Set Attendance option isn't displayed on the card of sessions where attendance has already been registered.
  Learners register their attendance for the selected session and will see the notification Your attendance has been successfully set at the top of the screen. Attendance can now be tracked by the instructor and admin.

 

 

• For a multiple-sessions enrollment course, Set Attendance is displayed on cards of the sessions that the learner is enrolled in and if attendance registration is within the time set by the admin.
  The Set Attendance option isn't displayed on the card of sessions where attendance has already been registered.
  Learners register their attendance for the selected session and will see the notification Your attendance has been successfully set at the top of the screen. Attendance can now be tracked by the instructor and admin.

 

 

Register attendance using a QR code 

Learners can register their own attendance through the LMS365 mobile app using a QR code if the admin has enabled the following options for the relevant session: Allow Learners to register their own Attendance via the LMS365 Mobile App and QR Code is required.

To be able to register attendance using a QR code, learners need to allow the LMS365 mobile app to access the camera on their device.

Depending on the way the QR code has been shared, learners can register their attendance in the following ways:

• By scanning the QR code using the camera on their device.
• By detecting the QR code directly on the mobile device.

 

Scan QR codes using a device camera

When the QR code is provided, for example on a presentation slide, learners can scan it directly from the screen by pointing the device camera at the QR code.

To register their attendance, learners should follow these steps:

1. Log in to the LMS365 mobile app and in the relevant course, select the relevant session, then tap Set Attendance.

The Set Attendance option isn't displayed on the card of sessions where attendance has already been registered.

A window opens with the instructions to Hold your device over the QR code and that the QR code will be scanned automatically. 

 

 

2. Point the device camera at the QR code. The QR code is scanned automatically.

3. When the QR code has been scanned, attendance will automatically be registered for the selected session. It may take some time before the page is updated.

 

Learners have now registered their attendance for the selected session and will see the notification Your attendance has been successfully set at the bottom of the screen. Attendance can be tracked by the instructor and admin.

 

Detect a QR code directly on the mobile device

Learners may receive a QR code via email, social networks, a shared link, or shared access to the storage.

In all these cases, learners can register their attendance through the LMS365 mobile app by detecting the QR code directly on their mobile device. QR code detection depends on the capabilities of the learner's mobile device and the software installed for reading QR codes.

Generally, the attendance registration process includes the following steps:

1. The learner opens the received QR code on their mobile device. The QR code file is sent PNG format.

2. The learner reads the QR code using a suitable app on their mobile device. Some apps may ask you to download the QR code before scanning it.

3. The learner taps the scanning result with the LMS365 website link.

 

 

4. In the dialog, the learner selects to open the link with the LMS365 mobile app.

5. In the LMS365 mobile app, the learner is directed to the course, where the session attendance should be automatically registered.

6. If attendance still appears as not registered, the learner must wait until the page is updated.

Learners have now registered their attendance for the selected session. Attendance can be tracked by the instructor and admin.

 

Register attendance using a signature 

If the Signature is required option is enabled by the admin under Allow Learners to register their own Attendance via the LMS365 Mobile App, learners will have to provide their signature to register attendance through the LMS365 mobile app.

To register attendance using a signature, follow these steps:

1. In the LMS365 mobile app, select the course and navigate to the Sessions tab.

2. Select Set Attendance on the card of the session for which the learner wants to register their attendance.

The Set Attendance option isn't displayed on the card of sessions where attendance has already been registered.

3. Provide the signature directly on the mobile device screen. Selecting Clear enables learners to clear the screen and correct the signature.

 

 

4. When the signature is ready, select the checkmark ✓ to complete attendance registration.

The learner will be directed to the sessions list, where the session attendance should be registered.

 

Learners have now registered their attendance for the selected session and will see the notification Your attendance has been successfully set. Attendance can be tracked by the instructor and admin.

Learners' signatures can be tracked and printed on the Attendance Sign-In Sheet by catalog admins, course admins, and session instructors from the LMS365 Admin Center.