Course content: create, manage, and get an overview of the course content

Introduction

The Content section of the Course/Training Plan Create/Edit panel enables course admins to create, manage, and get an overview of the course content.

From here, course admins can create and manage different types of course content for the course (content packages, quizzes, learning modules, assessments, and external apps), get an overview of all the current course content, and control how the content is displayed to learners on the course home page. 

In this guide, we will provide an overview of the Content section and how to create and manage course content for individual courses.

 

Overview of the Content section

You find the Course Content Management page from the LMS365 Admin Center > Training Management  > Select a course > Course Management > Manage Course Content.

 

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The Content section of the training editing panel will open and allow you to manage content for the course in question. The current content of the course will be listed on the page, learning item per learning item in the way you have ordered them.

 

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NOTE   

The content of the free sample courses can't be edited. The learning items can still be reordered.

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The Content section has the following columns:

  • Name. Shows the name of the learning item. This name is visible to learners in the Content section of the course home page.
  • Visibility. Shows whether the item is visible or hidden for learners on the course home page and in the learning player.

 

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  • Type. Shows the learning item type: Learning Module, Quiz, Content Package, or External App.
  • Published. Shows whether the learning item is published or not.
  • Number of Items. Shows the number of elements the learning item consists of.
  • Course Completion. Shows whether the learning item is set as required to complete the course. By default, all learning items added to a course are set as required to complete the course. Please find more information on course completion settings in this article.
  • Progress. Shows how learners are progressing with the individual learning item. Color indicator and percentage will give a quick indication of the progress status:

Not Started – The learning item has not been started by learners yet.

In Progress – Learners have started the attempt, but have not completed it.

Failed – Learners failed to complete the last attempt or the learning item itself.

Completed – Learners have successfully completed the learning item.

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When no learners are enrolled in the course, the progress bar is grey.

 

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Add learning items to courses

To add a learning item to a course, from the Content section, select + Add Learning Item and choose the type of learning item you want to add to the course.

 

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NOTE   

The content of the free sample courses can't be edited. The Add Learning item action is unavailable.

 

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After selecting a learning item, you'll be able to add, create, or upload it from the opened panel:

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Reorder learning items

By default, the order of learning items corresponds to the order in which they were added to the course. You can drag and drop learning items to reorder. 

 

 

The order of learning items in the Content section is reflected on the course home page and controls the order in which learners will see the learning items on the page and in which order they will consume the content in the course.

Newly added learning items will appear under the existing ones in the order they were added to the course. 

 

Set prerequisites (locking option)

Admins can set prerequisites by locking learning items for the learners until all preceding learning elements have been completed. By locking learning items the admin controls the order in which learners progress through the course content. 

The learning item order and prerequisites are reflected on the course home page and in the reports.

To set prerequisites, select the lock icon at the right end of the row of the relevant learning item. This prevents learners from proceeding to this learning item before they have completed the previous learning item. 

Locked items have a blue closed lock, unlocked learning items have a grey opened lock.

 

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Learning items can't be locked in the following situations:

  • The learning item is the only learning item of the course. 
  • The learning item is the first item in the course content list or hidden.

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You can lock all learning items (except those that meet the criteria mentioned above) by selecting the lock icon in the right upper corner.

 

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IMPORTANT   

  • If an assessment is locked, users will not be able to continue with the learning items of the course until the learner's assessment is approved by a supervisor.
  • We recommend checking the prerequisites after reordering and hiding/showing items as learning items automatically become unlocked in the following situations:

    1. A locked item is reordered and moved to the first place in the list.
    2. A locked item is hidden and then made visible again.

 

Hide learning items (make learning items invisible for learners)

You can prevent learners from seeing specific learning items at the course home page by hiding the item. To hide the learning item, select it, and from the Actions panel, choose the Hide action.

 

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The visibility status is displayed in the column next to the item's title.

 

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When hiding a learning item a confirmation message will notify that the item will no longer be visible or available for learners on the course home page or in the content player.

 

IMPORTANT   

If a hidden learning item is required to progress or complete the course, learners will be unable to proceed with their progress of the course.

To make a hidden learning item visible, select the learning item, and from the Actions panel, select the Make Visible action.

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Content management capabilities

The capabilities to manage course content differ depending on the type of the learning item.

To manage a learning item, select it from the list in the Content section and, from the opened Actions panel, select the relevant action.

 

NOTE   

Content of the free sample courses can't be edited. The Edit and Delete actions in the Actions panel will be unavailable.

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With learning modules, you can:

  • View Learners' Progress
  • Edit Learning Module
  • Hide Learning Module/Make Learning Module visible
  • Delete Learning Module

See this article for more information on how to manage learning modules. 

 

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With Quizzes, you can:

  • View Learners' Details
  • Check Question statistics
  • Edit Quiz
  • Hide Quiz/Make Quiz Visible
  • Remove Quiz from Course

See this article for more information on how to manage quizzes.

 

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With content packages, you can:

  • View Learners' Details
  • View Content Package
  • View Content Package Information
  • Hide Content Package/Make Content Package Visible
  • Remove Content Package from Course

See this article for more information on how to manage content packages. 

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With assessments, you can:

  • View Learners' Details
  • Edit Assessment
  • Hide Assessment/Make Assessment Visible
  • Delete Assessment

For more information on how to manage assessments, see this article.

 

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With external apps, you can:

  • View Learners' Details
  • Edit External App
  • Hide External App/Make External App Visible
  • Delete External App

See this article for more information on how to manage external apps.

 

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