Overview of My Training Dashboard and its capabilities

Introduction

The My Training Dashboard is the user's personalized training dashboard that provides each user with a personalized overview of training they are enrolled into, their training progress, status, and transcripts.

The dashboard also gives line managers insights into their teams training progress. Therefore, the dashboard includes additional sections that only users with the line manager role can see.

My Training Dashboard has a left navigation that allows users to view different aspects of their training status. Below, we will go through the menu points of this navigation one by one.

In this article, we will provide an overview of the functionality of My Training Dashboard and go through how users can employ the dashboard to get a personalized overview of their training status.

 

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Overview

With five sections for the line manager, and four sections for other users, the overview section provides an overview of the training status of the team (only for the line manager) and of the user's own training status.

 


NOTE:
This section can be hidden from the navigation by the admin.

 

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My Team’s Training Status

 


NOTE:
This section is only available for line managers. A user that is not a line manager will not see this section in the Overview.

 

My Team's Training status gives an overview of the training status of the line manager's team as well as insights into individual team members’ progress.

 

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My Team’s Training Status is divided into Direct Reports Summary, Direct Reports’ Subordinates Summary and List of Learners.

 

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For more detailed information click next to My Team’s Training Status.

 

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Direct Reports Summary

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This section contains the following information:

  • Enrollment Requests from Direct Reports - Shows the number of enrollment requests from Direct Reports that are pending the Line Manager approval and those that are added to the Waiting List.
  • Direct Reports - Shows the number of users who are managed by and report directly to the Line Manager.
  • Direct Reports with Overdue Training - Shows percent of Direct Reports who are enrolled in but not completed the Overdue Training.
  • Overdue Training enrolled, not Completed by Direct Reports - Shows percent of overdue training (including courses inside training plans) among all uncompleted training. The inactive training that have the overdue status are not counted here.
  • Training Completed by Direct Reports - Shows percent of training (including courses inside training plans) completed by Direct Reports. The completed inactive training will be counted here as well. The training that were retaken will not be counted here.


NOTE:
Each course inside the training plan is counted, but the training plan itself is not counted in.

 

Direct Reports’ Subordinates Summary

 

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In this section you can see the following information:

  • Enrollment Requests from Direct Reports’ Subordinates - Shows the number of enrollment requests from Direct Reports’ Subordinates that are pending the Line Manager approval and those that are added to the Waiting List.
  • Direct Reports’ Subordinates - Shows the number of users who are managed by and report to the Direct Reports.
  • Direct Reports’ Subordinates with Overdue Training - Shows percent of Direct Reports’ Subordinates who are enrolled in but not completed the Overdue Training.
  • Overdue Training enrolled, not Completed by Direct Reports’ Subordinates - Shows percent of overdue training (including courses inside training plans) among all uncompleted training. The inactive training that have the overdue status are not counted here.
  • Training Completed by Direct Reports’ Subordinates - Shows percent of training (including courses inside training plans) completed by Direct Reports’ Subordinates. The completed inactive training will be counted here as well. The training that were retaken will not be counted here.


NOTE:
Each course inside the training plan is counted, but the training plan itself is not counted in.

  • List of Learners - Shows information about the Learners, their Subordinates, training progress and number of overdue training:

 

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You can expand learner to see all the same information for their Subordinates.

 

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My Training Status

This section sums up your own progress, while more detailed information for training activity is available in the charts below.

 

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NOTE: Each course inside the training plan is counted, but the training plan itself is not counted in.

 

 

My Training Status section is divided into:

  • Total Training Enrolled - Shows the number of training that you have been enrolled into including completed inactive training (deleted or imported), those that are pending the approval and those that you have been added to the Waiting List as well as each course inside the training plan.
  • Training Completed - Shows the number of training that you have already completed including each course inside the training plan. The completed inactive training will be counted here as well. The training that were retaken will not be counted here.
  • Training Planned - Shows the number of training including each course from the training plan that you have any progress (Not Started or In Progress) in as well as those that are pending the approval and those that you have been added to the Waiting List.
  • Training Overdue - Shows the number of training including each course inside the training plan that have not been completed up to the Due Date. The inactive training that have the overdue status are not counted here.
  • Total CEUs Earned - Shows the total number of CEUs that you have received for the completed training both courses and training plans.
  • Active certificates - Shows the number of valid and expiring certificates from both course and training plans.

 

Training to Complete

In the Training to Complete section, you can find the number of the trainings that you have started, but not completed yet. The training plans itself as well as inactive training and those that are pending or waiting list are not counted here. This section is divided into:

 

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  • Overdue - Shows the number of e-learning training that have not been completed up to the Due Date. The inactive e-learning training that have the overdue status are not counted here.
  • Due Date - Shows the number of e-learning training and each e-learning training from the training plan that have the date when you must complete the training by.
  • No Due Date - Shows the number of training that do not have due date. Even though the classroom and webinars do not have due date by design, they are also counted here.
  • Mandatory - Shows the number of training that are mandatory to complete. Training plans itself do not counted here.
  • Optional - Shows the number of training that are not mandatory to complete.

 

Planned Training

In the Planned Training section, you can find the total number of training that you are enrolled in but have not completed yet as well as those that are pending the approval and those that you have been added to the Waiting List. The training plans and inactive training are not counted here.

 

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  • Pending - Shows the number of training that are pending approval as well as training that you have been added to the Waiting List.
  • Not Started - Shows the number of training that have been enrolled into but not started yet.
  • In Progress - Shows the number of training that have been started but not completed yet.
  • Waiting for Approval - Shows the number of training that you have been enrolled in, but the enrollment request is pending approval.
  • In Waiting List - Shows the number of classroom and webinar training that you have been added to the Waiting list.

 

Certificates & Competencies

 


NOTE:
If you do not have a Competency section, it means that the license for competency is not activated by the Microsoft 365 global administrator.

 

In the Certificates & Competencies section, you can find the total number of certificates and competencies you have got.

 

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The Acquired Certificates section shows the total number of valid, expiring, and expired certificates. The certificates that you have acquired after the completion of the training plan are counted here as well. If there are more than one certificate for a training, only the last certificate will be counted. Planned certificates that will be granted when you complete the training will not be counted here.

The Acquired Competencies section shows the total number of valid and revoked competencies that you have. The competencies are counted here, but not the competency level. If your competencies have at least one valid level, it will be counted as a Valid competency. If all levels of your competency are revoked, they will be counted as a Revoked competency.

 

Training

In the Training section, users will find an overview of all training they are enrolled in across all course catalogs in the tenant.

 

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Search and filtering options

You can use different filters to search for relevant training.

 

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1) To filter training by the status, click the arrow up icon and select the either Planned, Completed, or All from the dropdown menu to filter training.

 

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  • Planned: Displays courses and training plans that you have any progress (Not Started or In Progress) in as well as those that are pending the approval and those that you have been added to the Waiting List.
  • Completed: Displays courses and training plans that you have already completed. It could be either published or unpublished as well as imported, deleted training and training, from the deleted course catalog.
  • All: Displays all courses and training plans from the whole tenant in which a user is a learner regardless their statuses.

You can view the following completion statuses according to the progress:

  • Completed. It means that you have already completed the training.
  • Not Started. It means that you have enrolled or been enrolled into but have not started yet.
  • In Progress. It means that you have started but have not completed yet.
  • Pending Approval. It means that training that you have been enrolled is pending the approval.
  • Waiting List. It means that you have been added to the waiting list for the following session or course. Once the vacant spot appears, you will be enrolled automatically.

2) To filter training by the type, click Select Filter icon:

 

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NOTE: Hide Inactive is checked by default, so you will only see active training. The training that are unpublished, deleted, or imported will not be displayed on the Dashboard. Uncheck the Hide Inactive option if you want to view all training including inactive.

 

 

3) To filter training by the due date, click the arrow up and down icon and choose Due Date with arrow up to get the training that is due the soonest (or which due date is passed) first in the list, or Due Date with arrow down to get the training that is due the latest first in the list.

 

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To filter completed and all training by their completion date, choose the status Completed or All, click arrow up and down and select Completion Date arrow up to see training with the latest completion date first or Completion Date arrow down to see training with the closest completion date first.

 

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To search for training across the whole dashboard, use the search field.

 

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Actions available for training

According to the training, you will find the following actions on the card:

  • View Course or Training Plan.
  • Play Course.
  • List of Courses included into the training plan.
  • Sessions Details.
  • Retake course or training plan.
  • Cancel Request for the training you have been added to the Waiting List or that is pending approval.
  • Unenroll.

To view the training, you can either:

  • click the title of the training,
  • click the arrow icon,
  • click View Course in dots menu.

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The "View Course" or “View Training Plan” actions will be invisible for

  • Courses that have not been published courses but have "Not Started", "In Progress", "Completed" statuses.
  • Imported courses.
  • Completed courses that were deleted.
  • Completed courses from the deleted Course Catalog.

To play course that has learning items inside, click the course image or select Play Course from the list:

 

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You will be redirected to the LMS365 Player.

 


NOTE:
You can play only the active training that are In Progress or Completed.

 

To see courses included in a training plan, click List of Courses on the training plan card:

 

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NOTE: If the prerequisites are set for some courses from the training plan, you will be required to complete firstly all preceding courses before you will be able to access the locked ones.

 

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To see the sessions if you have any, click Sessions details.

 

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You will see the date when the session will be conducted, the person who you can reach to and the location or meeting URL for the sessions.

 

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NOTE: In Contacts you will see either instructors or course administrators if there is any instructor assigned to this session.

 

 

To retake training if the certificate has expired or is about to expire or if the LMS365 Administrator enables the Voluntary Retake option, click Retake.

 

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NOTE: The progress of both the training plan and all courses within this training plan will be reset. You will be able to complete them again.

 

 

To cancel your training request, click Cancel Request.

 

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You will be asked to enter a cancellation message.

To unenroll from the training, click Unenroll.

 

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You will be asked to enter a cancellation message.

 

 

NOTE: Learners can't unenroll from the training if:

  • They were enrolled in a course via an Active Directory group.
  • The option Unable to Unenroll is enabled for the training.
  • They have already completed the training.

 

 

Once the Course Catalog was deleted:

  • The completed courses from this Catalog will be displayed on the Dashboard but the title will be disabled and the View Course, Retake, Unenroll buttons will be hidden.
  • The training that was not started or in progress will not be displayed on Dashboard any longer.

 

The course is marked as Mandatory if it was set as required while creating or editing.

 

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The training plan is marked as Mandatory if it was set as required while creating or editing or if at least one of its courses is set as required.

 

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Once you completed the training, the exact completion date will appear on the training card.

 

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Once the due date is set for e-learning course, you will see date and the exact number of days left to complete the course on the training card.

 

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Certificates & Competencies

The Certificates & Competencies area provides users an overview of their certificates and competencies and the status of these. 

 

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To quickly find the certificates or competencies, select the filter icon and choose the status or use the search field to find the needed information. Users can filter at the top of the area to either see certificates or competencies.

 


NOTE:

 

Certificates

The Certificates tab is divided into the following sections:

Training Name – displays the title of the course or training plan.

Status – displays certificate status. It can be: valid, expiring, expired, or planned.

 

 

NOTE: Expiring status depends on the Certificate Expiry Reminder settings that is set in the Notifications section. By default, 60/30/14/7 days before certificate expires are set. For example, 60 days before certificate expiration its status will be changed to the Expiring and a notification about that will be sent to a user.

 

 

Issued Date – displays the date when the certificate was issued.

Expiry Date – displays certificate expiry date.

According to the training, you can download the certificate, view, retake training or view sessions details.

 

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For a course/training plan that is under retake you will see a duplicate with a Planned status.

 

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To download the certificate, click Download Certificate.

 

 

NOTE: You can download the certificates from the deleted completed courses or training plans. But the titles of these trainings are not clickable, so it's impossible to access them.

 

 

Competencies

The Competencies tab contains information in the following columns:

Competencies – displays the title of the competency and its level.

Granted by – displays information:

  • The training this competency is related to. If the training link is blue, you can click it and will be redirected to the training home page. If the training link is is grey - it is disabled, because the training is deleted, ended, or unpublished. 
  • The name of the person who has manually granted the competency via the Learner List or Line Manager Dashboard without you being assigned to a specific training. You can contact this person via email by clicking their name.

Status – displays the status of the competency: valid, revoked, and planned.

  • Valid - the competency is still valid. If you see the exclamatory sign near the valid competency, it means that the training is being retaken. The valid status of competency is your previous achievement. The competency with the planned status will be listed below as well.

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  • Revoked – the competency has been revoked.
  • Planned – the competency is planned to be granted upon your training completion.

 

Achievement Date – displays the date when the competency has been granted.

Revocation Date – displays the date when the competency will be revoked.

 

Additional information and action links on the training are available on the right column:

  • By clicking the ellipses menu, you may see the action links: view course or training plan, session details, unenroll, retake training.
  • By selecting the retake icon retake.png, you may retake the training.
  • By selecting the info icon info.png, you will open the course sessions panel.
  • By selecting the arrow icon arrow.png, you will be redirected to the training home page.

 

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Transcript

In the Transcript section, users will see an overview of all training they are enrolled into, all planned, valid, expiring, and expired certificates, and all planned, valid, and revoked competencies.

 

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NOTE:
This section can be hidden from the navigation by the admin.

 

Filtered by Training

If filtered by Training, you will find all the training that you are enrolled in (with Not Started, In Progress, and Completed statuses).

 

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You will see a duplicate of a course/training plan that is being retaken. Its status can be Not Started or In Progress.

 

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NOTE:

  • If you filter by Training, you will find all completed training that were cancelled, unpublished, deleted, and imported sorted alphabetically by name. The training from the deleted course catalog will be displayed in this list as well. If the training has been unpublished, deleted or imported, its title will not be clickable, and it is impossible to access it.

  • You will not see the training, certificates and competencies associated with the training once

    1. you have been added to the waiting list,
    2. you had sent the enrollment request, but it has not been approved yet,
    3. you had already enrolled into the training, but it was cancelled,
    4. you had already enrolled into the training but have not started it yet, and it is unpublished.

 

 

CEUs are displayed in this section as well. The earned CEUs that were already received after training completion, planned* that will be received after the training completion and total CEUs are displayed under the Training section.

 

Filtered by Certificates

Under Certificates, all learner’s certificates with their validity status (planned that is assigned for the learner and will be granted once they complete the training, valid, expired and expiring), issued and expiry dates are shown. By default, certificates are sorted by issued date.

 

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If you have more than one certificate for the course or training plan, all certificates will be shown in this section.

 

Filtered by Competencies

When you filter the transcript according to the Competencies, you will get the result including all the information on the learners' competencies.

 Select the Export to PDF button to download the whole transcript, including competencies, certificates , and the trainings the learner is enrolled in. 

 

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Download transcript

To download the report, click Export to PDF.

The PDF file supports multiple languages characters.

The downloaded report contains the following information: Training, Certificates, Competencies.

 

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Training section:

  • Training Name – shows the title of training plans and courses.
  • Status – shows learner’s completion status. It can be Not Started, In Progress or Completed;
  • Completion Date – shows the date of training completion;
  • CEUs - shows number of Continuing Education Units assigned to learner for course/training plan completion.

Certificates section:

  • Training Name – shows the title of training plans or courses .
  • Status – shows certificate status. It can be Valid, Expiring or Expired;
  • Issued date - shows certificate issued date;
  • Expiry Date - shows certificate expiry date.

Competencies section:

  • Competencies – shows the title of the competency with its level;
  • Granted by – shows the title of the training by completion of which Learner has been granted this competency or the name of the person who has manually granted the competency via Learner List;
  • Status – shows the competence status. It can be Valid or Revoked;
  • Achievement Date – shows the date on which the competency has been granted;
  • Revocation Date – shows the date on which the competency will be revoked.

CEUs

In the CEUs section, users can get an overview of their CEUs.

To quickly find the needed information, choose the status (all, earned - CEUs that were already received after training completion or planned – CEUs that will be received after the training completion) or date range when the training was completed.

 

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NOTE: You will not see the training that do not have CEUs in this list.

 

 

The CEUs section is divided into:

Training Name – displays the title of the course or training plan.

Status – displays the status. It can be earned CEUs that were already received after training completion, planned that will be received after training completion. You can see an overview of earned, *planned and total CEUs under the CEUs section.

Completion Date – displays the date when you completed the Training.

CEUs – displays number of CEUs earned.

 

 

NOTE:

  • To see the CEUs per each Course inside the Training Plan, click Expand.

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Actions available from the CEUs tab

According to the training, you can view, retake or unenroll from the training as well as see session details.

 

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How training retake affects your CEUs

When you retake a course or a training plan you will see its duplicate with a Planned status and an explanation tooltip notifying that the training is being retaken and this is your previous achievement with the Earned status.

 

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In case the number of CEUs for the course/training plan is changed you will see the difference in the duplicate course/training plan CEUs field with a tooltip notifying that the training is being retaken and in the CEUs column you can see the difference between the previous value and the new one (which will be granted on the training completion).

 

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After the retake completion the number of CEUs earned will be updated and the duplicate will be deleted.

The CEUs from the completed deleted training are displayed in CEUs tab as well, but it is impossible to access the training as their titles are not clickable.

 

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Leaderboard

The Leaderboard section displays the ranking based on the total number of earned CEUs Earners, Training Completed, and Certificates Acquired.

The learners from the whole tenant are listed here.

 

In the All Time drop-down menu, you can select the required time to sort the learners.

All Time - displays top learners based on their achievements for all the time.

This Week - displays top learners based on their achievements for the current week.

This Month - displays top learners based on their achievements for the current month.

This Year - displays top learners based on their achievements for the current year.

 

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Dates are set according to the regional settings of the current site.

Maximum 10 learners are shown on the Leaderboard at a time.

 

 

TIP: If several learners have the same number of CEUs/Trainings/Certificates, the learner who has first completed the training or received the certificate or CEUs will be on top.

 

 

The learner can track their personal results below the tables, if their result in sot included in the ten highest ranked or equal to zero.

 

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NOTE:

  • This section can be hidden from the navigation by the admin.
  • If you have different pictures in Office 365 and SharePoint profile, you will see a picture from Office 365 profile on Leaderboard.
  • External users can see profile pictures of other external users of the same domain and SharePoint profile pictures. Internal users will see pictures from SharePoint profiles and Office 365 (provided they have a configured Office 365 profile).
  • If the Certificate has already expired or has been deleted, it will not be counted and displayed in the Certificate Acquired section.
  • In case the number of CEUs for the course/training plan is changed the number of CEUs earned will be updated after the course/training plan retake.

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Back to Classic Look

My Training Dashboard has two looks: "New Look" and "Classic Look". By default the new look is shown, but by selecting Back to classic look in the left navigation users can switch to the classic look.

 

 

NOTE: This section can be hidden from the navigation by the admin.

 

 

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Personal Preferences

In the Personal Preferences section, users can enable or disable LMS365 notifications in Microsoft Teams. When this option is enabled, users will receive the same notifications, they receive per email, in Microsoft Teams as well.

This option is disabled by default.

 

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Settings

The Settings section is visible on My Training Dashboard for LMS administrators only. From this section, LMS administrators can control the left navigation of the dashboard, globally for all learners, to decide which information learners will have available from the dashboard. Please see this article for detailed information on settings for the left-navigation of My Training Dashboard.

 

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