The Learning Module Builder includes five sections of different types of content that can be included in the learning modules: Multimedia, Content, Files & Websites, Other Embed Code, and Documents.
In this guide, we will go through what types of content that can be part of learning modules and how to work with this content in the Learning Module Builder.
Supported types of files
The system supports the following file types (depending on codes and browsers, there will be some differences):
- .xls – automatically downloaded due to limitations of Excel Viewer;
- .tiff – automatically downloaded as default file;
- .avi, .mpg (mpeg-1 and mpeg-2) - can be downloaded by clicking on appropriate link;
- .flv – played with a help of mediaelement.js using flash;
- .wav – played in Chrome, Firefox (if it is a PCM file but is not played in IE.
A link to the original file is provided for all media files available to the end user.
NOTE: Video files and documents can be added to the course only via Learning Module Builder. Other types of files can be added via course editing or via Learning Module Builder.
- Microsoft Stream: An Enterprise Video service where people in one organization can upload, view, and share videos securely. To add a Stream video, drag the Microsoft Stream icon to the Learning Module Editor box and fill in the opened form.
Specify title for the item and paste embed code of the video. A preview will be displayed below. Click Insert to add the item to the Learning Module or Cancel to discard.
Pease note: All settings of Microsoft Stream videos are supported and applied in our system (e.g. Responsive view):
- Microsoft Sway: An app for creating interactive reports, presentations, personal stories, etc. To add a Sway, drag the Microsoft Sway icon to the Learning Module Editor box and fill in the opened form:
Specify title for the item and paste embed code of the item you want to add. A preview will be displayed below. Click Insert to add the item to the Learning Module or Cancel to discard.
- Video items: can be added from YouTube or Office Video.
Please be aware: The Microsoft 365 Video portal does not currently allow external sharing.
To add videos from YouTube or Microsoft Video, drag it to the Learning Module Editor box and fill in the opened form.
Specify title for the video and paste embed code of the video. A preview will be displayed below. Click Insert to add video to the Learning Module or Cancel to discard.
The content section offers you to include a variety of different content and actions in courses. You can employ the content editor for creating rich text course content, you can insert quizzes, employ content packages, external app, and Microsoft Forms, and you can ensure learners affirm they have read and understood course content with a Read and Understood Confirmation.
Content Editor allows create content using rich-text editor. You can expand/collapse the editor in the top right corner if needed.
Specify title for your content and insert necessary content. You can add media content via corresponding buttons in rich-text editor.
To insert YouTube video – click the YouTube icon, insert YouTube URL, and then click the Insert button.
To upload a video, click the Upload Video icon, and fill in the form that opens.
Choose a file from your local computer to be uploaded, specify the width and the height of a video player, in pixels. Click Upload to upload a video or Cancel to discard.
To upload audio, click the Upload Audio icon and fill in the form that opens.
Choose a file from your local computer to be uploaded, specify the width of the audio player in pixels. Click Upload to upload audio or Cancel to discard.
To upload an image, click the Upload Image icon and fill in the form that opens.
Choose a file from your local computer to be uploaded, specify the width and the height of the image in pixels. Click Upload to upload an image or Cancel to discard.
To upload a file, click the Upload File icon, choose a file from your local computer, and then click Upload to add a file or Cancel to discard.
You can also insert a script using the View HTML button.
Drag & drop this item to the Learning Module Editor, select quizzes created within the LMS365 Quiz Builder on this web, and then click the Insert button to add them to the Learning Module.
Uploading Content Packages
You can include content packages in learning modules. From the Learning Module Builder, you can either upload new content packages or use content packages that are already uploaded.
Please be aware: To display a content package via Microsoft Teams correctly, first reach the content package vendor to verify that the content package is compatible with the Microsoft Teams App. For more detailed information please visit Employing and Managing Content Packages
To upload a new content package, drag and drop this item to the Learning Module Editor and select Upload Content Package.
If you want to cancel the uploading process, select Cancel. The following notification will be opened after cancelling the uploading process.
The time to upload the package will depend on the size and the speed of your connection. Progress of package upload will be indicated by a progress bar.
Please be aware: Max file size that can be uploaded is 1 GB.
Complete the opened form to add a new content package. Please, find details on content package settings here.
Adding uploaded content packages
Content packages that are uploaded appear both in the Learning Module Builder and in the Content Package Storage.
The user can sort the content package there by any column: by the title, the user who modified it, and by whether the content package is added to a course or not ( the Added to Course column). To easily find a content package, you can also sort on type of content packages or use the search field:
To add a content package to the current learning module, choose the relevant content package and select Insert:
The content package will now appear in the Learning Module Editor.
Please be aware: First you need to add an external app to the course and only after this you can add the external app to a learning module. If no external app is added to the course there will be no item to select and to add.
To add an external app to a learning module, drag and drop this item to the Learning Module Editor, then select the relevant external app to be inserted.
Microsoft Forms is an app for creating surveys, quizzes, and polls, and easily see results as they come in. With Microsoft Forms, you can, for example, add a survey in the end of a module or course to get feedback on the course content from the course participants.
To add a form to a learning module, drag and drop the form item to the Learning Module Editor and fill in the form that opens.
Specify title and paste the embed code of the form you want to add. A preview will be displayed below. In the top right corner you can expand/collapse the form if needed. Click Insert to add the form to the learning module or Cancel to discard.
Read and Understood Confirmation
The Read and Understood Confirmation enables you to require learners to confirm that they have read and understood the information presented in a learning module. This can, for example, be a tool to document that all learners have successfully completed courses for compliance.
When dragging the Read and Understood Confirmation to the Learning Module Editor, a form will open allowing you to customize the Read and Understood messaging.
All fields except the Type field can be edited. In the top right corner, you can expand/collapse the form if needed.
The Read and Understood action can be added after all other content in a learning module or after a particular content item (for example, you can put this option after the third item which will require learners to confirm that they have read and understood the three first items).
There are two types of Confirmation: Simple check box and Authorization.
With authorization, users will need to enter their credentials to confirm they have read and understood.
Files & Websites section
This section allows to add internal documents from SharePoint Online plus external website links and URLs.
Link to Documents & Files allows to add internal documents from SharePoint Online.
To do this, select the Link to Documents & Files icon, drag it to the Learning Module Editor box, and fill in the opened form by specifying title for the document/file, paste its link/URL.
Select Insert to add the document/file to the learning module or Cancel to discard.
The system auto detects the type of the document (.doc, .docx, .ppt, .jpg, .jpeg, etc.) and shows an icon for it. While hovering over the learning module, a link to the document/file will open in a new tab. In the current step of the learning module, the following message will appear:
If you want the system to open your document inside the learning module using Word Online, use the restricted link for it (in classic SharePoint):
If you use a “modern” library experience, select link for ‘People with existing access’:
External Website Link/URL allows you to add external website links/URLs. External website links can only be embedded into learning modules if they are optimized to be embedded.
In order for the external pdf, doc, docx, and pptx files to be displayed correctly in learning modules via Microsoft Teams, we advise you to first download the document to your local computer and then upload it to our system using the “Documents – Upload” option.
To add a link, drag the link icon to the Learning Module Editor box and fill in the form that opens by specifying title for the website link, pasting the link of the website (a preview will be displayed below), specifying the size of the web site content, and defining how to open the web content in the Open In a New Tab option (either in the new tab or in the learning module). Select Insert to add the website link to the learning module or Cancel to discard.
If the Open In a New Tab option is selected, a message notifying that the link will soon open will appear while hovering over the learning module:
Other Embed Code section
To add other embed codes, drag the Other Embed Code icon to the Learning Module Editor box and fill in the form that opens by specifying title and pasting the embed code.
A preview will be displayed below. Click Insert to add video to the learning module or Cancel to discard.
This sections allows you to select documents to be included in a learning module. You can create new documents, upload new documents, or select already uploaded files by clicking on the file name and dragging it to the Learning Module editor.
The Learning Module Builder allows users to add documents that are already uploaded from your computer or to create a new document.
Please be aware: Documents can be added to a course only via the Learning Module Builder.
To add a file that is already uploaded, simply select it and drag-and-drop it to the Learning Module Editor on the right.
When you drag an item to the Learning Module Editor, it is removed from the list of documents. You can drag it back or click the delete icon to return it. This will not delete the document from the library, but only remove it from the editor field.
Creating new documents to add to learning modules
To create a new document, click the new document button and select the file type you want to create - Word document, Excel workbook or PowerPoint presentation.
Click on the relevant file type and it will open in a new window, add the information you want and close. The file will be automatically added to the list of available documents. Simply select it and drag-and-drop it to the Learning Module Editor on the right.
The document library can be accessed via Settings > Site Contents > Contents.
Or via the Learning Module Builder. Click the Go to Document Library button in the Documents box.
In a new window, you will see the document library with all documents uploaded.
Employing a central document for several courses
In various instances, it is relevant to employ the same document for several courses. For instance, HR might publish general company guidelines that are important to include in more than one course.
This can be done in more than one way:
1. Store the document in a central place that can be accessed across departments. When creating the course, this document can be accessed by the course administrator who can upload the document to the Learning Module Builder. This method will allow the course administrator to simply and quickly make the document a part of a course. However, once the document is uploaded to the course, it will not sync with the centrally placed document. If HR makes changes to this document, these will, therefore, not be reflected in the document that is now part of the course. This means, this approach can involve manual maintenance or require the configuration of a custom solution.
2. Store the document in a central place that can be accessed across departments. When creating the course, the course administrator can employ the Link to Document & Files functionality of the Learning Module Builder to include the document in courses by using the link of the document. This method will ensure the document shown in the course is always up to date as the course does not store a new version of the document locally. However, the course administrator should be careful to ensure that permissions of the course site is similar to the permissions of the document. Otherwise, some learners might not have permissions to view the document and, therefore, will be blocked from viewing this course content.
Managing uploaded documents
In the Document Library, you can create new documents using Office Online, upload existing files, edit, and manage uploaded files.