The LMS365 quiz functionality is designed to create and employ quizzes as an intermediate or final test. The quiz functionality includes many settings that enable you to create tests for a wide variety of purposes.
This article describes how to create quizzes in LMS365, where to start, how to properly fill in each field on the quiz creating process, types of questions and the ways they can be added, how to edit or delete a quiz, quiz web part and language settings.
Watch the video below or scroll through the article. Please note that the article contains more details.
There are several starting points to create a new quiz.
1) In the LMS365 Admin Center, go to Manage Content on the left-side panel > Manage Quizzes > Quizzes.
On the opened Quizzes panel, all the quizzes of the current course catalog are listed. On the panel, you find the quiz name, the quiz description (if there is any), the publishing status, the user name who created the quiz (if stated), and the creation date.
Click +Create Quiz to create a quiz.
2) From the Content section of the Course Editing panel of the existing course.
In the LMS365 Admin Center > Course List > the relevant Course > on the Course Management panel, select Manage Course Content.
On the opened Content section of the training edit panel, select Add Learning Item.
In the drop-down menu, select Add Quiz.
On the opened Add Quiz panel, click Create Quiz.
NOTE: It is also possible to get to the Content section from the Edit Course, Manage Course Settings or Manage Learners links of the Course Management panel by navigating between sections in one click.
3) During course creation.
To create a new quiz during course creation, follow the steps:
- In the LMS365 Admin Center > Course List > Create Training.
- On the Create Training panel, navigate to the Content section.
- From the Add Learning Item drop-down menu, select Add Quiz.
4. On the opened Add Quiz panel, select Create Quiz.
You will see the notification: "You are about to create a quiz. This will take you to a separate page and all unsaved changes will be lost. Click Save & Continue to save your changes and go to the quiz creation page."
5. To continue quiz creation, select Save & Continue.
You will be redirected to the Create Quiz page, and the course you were creating is now created and fully functional. When you complete quiz creation, you will be automatically redirected to the Content section of the course you were creating and adding this quiz to. The created quiz will appear automatically in the list of the added learning items under the Content section of this course. The course will be open in the edit mode.
In all the mentioned above scenarios, you will navigate to the Create Quiz page to complete quiz creation.
The Create Quiz page includes the sections to fill in that are described below.
Basic information about the quiz must be provided in this section.
Fields marked with an asterisk * are required.
- Title: Gives your quiz a title.
NOTE: It is possible to create quizzes with identical titles.
- Description: Gives a give a detailed description of the quiz. You can expand/collapse the field.
- Quiz Passing Score %: sets passing score percentage for the quiz. The value can be set from 0% to 100%.
- Max Attempts: Gives your learners a specific maximum number of attempts to pass the quiz. Default value is 1 attempt. Blank field means unlimited number of attempts.
- Show Score During Quiz: Enable this option by dragging On to display score in the Quiz player.
- Allow Navigation: Enable this option by dragging On to allow learners to navigate between questions.
- Randomize: Enable this option by dragging On to randomize questions during multiple quiz attempts.
- Show Score on Completion: Enable this option by dragging On to display score on the quiz result page.
- Show Points for Question: Enable this option by dragging On to display points for each question in the quiz player.
- Allow Review: Enable this option by dragging On to let learners review their answers upon quiz completion (by default the option is disabled).
When enabled, please select an option for How to Show Answers to set how learners see their answers in review mode.
- Do not show any answers: Learners see if the question was answered or not and the submitted answer.
- Show whether answers are correct or not: Learners see their submitted answers as well as its status: correct, incorrect, or not answered.
- Show correct answers: Learners well see both the submitted and correct answers.
In the Sharing Options section, you configure in which courses the quiz can be employed. You can select between two quiz ‘Shared to’ options from a drop-down menu:
Shared to Courses: The quiz can be used by all courses it has been shared with.
Shared to the Course Catalog: The quiz can be used in all courses in the current course catalog.
When Shared to Courses is selected in the Choose Courses field, you can select courses from the drop-down list to share the quiz with.
Please be aware:
According to sharing settings, the newly created quiz will be available:
- For all sites in a site collection if Shared to Course Catalog was selected.
- For the site (course) that was selected to use the quiz in if Shared to Courses was selected.
If your SharePoint site has several subsites each of which are used as Course Catalogs the quiz that was created in one of these Course Catalogs will be available for all these Course Catalogs.
To add created Quiz to the current site, go to Quizzes page > select a quiz > click the Edit Quiz button on the Actions panel > Sharing Options section > Share to Courses > select Courses to share the quiz with.
Please be aware: All new quizzes that are added to the course will automatically be marked as required to complete the course. To change the completion option, navigate to the Course Management actions panel > Course Completion Settings > and define the learning items learners need to complete to complete the Course.
If the course, that the quiz was shared to, is deleted, the quiz will still be visible for all course catalog administrators as well as for the user who created the quiz. The course administrator will be able to change sharing options to Shared to Course Catalog or select another course for sharing.
Please be aware: If the only course that the quiz was shared to was purged, the quiz will be automatically shared to the course catalog.
The Timer options section allows you to set a time limit for how much time learners are allowed to take to complete a quiz.
Enable this option by dragging On to show a timer in the quiz player (disabled by default). When the timer is on, two additional parameters appear: Duration and Show Timer in Player.
In the Duration field, specify the time learners are allowed to pass the quiz and select seconds, minutes, hours, days, and weeks. Decide whether to show the timer to learners or not by enabling/disabling the Show Timer in Player toggle.
By default the publishing option is On. This will publish the test when it is created.
Please be aware: When the Create Quiz button is clicked, the date of the quiz creation, in accordance with the course catalog site's regional settings, is automatically inserted in the Start Date field. However, the time will be set to two hours later than time you have started the quiz creation.
Set up the start and end dates of when you want the quiz to be available to learners:
- Start Date: Select date and time for the quiz to be published.
- End Date: Select date and time the quiz ends.
Please be aware: Date and time depend on the course catalog’s site regional settings time zone. To see how to configure the course catalog time zone, please read this guide.
Quiz Questions section
From this section, you can add quiz questions to the quiz in three ways:
- Drag and drop a question type to the Quiz Editor section.
- Add questions from question pools.
- Add questions via Question and Test Interoperability (QTI) packages.
Drag and drop a question type
With the Quiz Questions tab selected, you can create and add new questions to the quiz by dragging a question type from the Quiz Questions section to the Quiz Editor. This will open up a quiz question builder form.
Add questions from question pools
The LMS365 Question Pool is a repository of questions that can be used by all quizzes. With the Question Pools tab selected, you can add questions to the quiz from the Question Pool.
You will see a list of question repositories with titles and categories. Use filters to search for pools.
Drag and drop a question pool to the Quiz Editor. The Questions from Question Pool form will open.
If the Fixed type is selected, you can manually choose questions from the pool that will be added to the quiz by selecting the checkbox next to the question’s title (to select all, check the box near the Question Title column).
Use filters on any column (Question Title, Points, Tags) to search for questions.
Please be aware: If a quiz was already created with some Fixed Question Pool questions type, all the further changes made in this Question Pool will not affect the existing quiz. If you choose Random type in the Question Pool questions type, all the further made changes will be applied to all existed quizzes.
If the Random type is selected, random questions will be added from this question pool to the quiz and no manual selection is available. In this case learners will be presented to a specified number of randomly chosen questions from the question pool. This will result in two different learners getting different questions in the same quiz, and that learners will not see the same questions if they retake the same quiz.
Total Questions: To specify how many questions from the pool the learner will get as part of the quiz, the Total Questions field will appear and allow you to set the maximum number of random questions that will be added.
You can limit the scope of which questions in the pool that will be selected for the quiz by setting requirements via Points and/or Tags as described below.
Points: This field works as a filter for which questions in the question pool that can be selected - both manually and randomly. Set a value for the minimum and/or maximum points of the questions. Only questions with points within the value you have defined can be selected for the quiz.
Tags: This field works as a filter for which questions in the question pool that can be selected - both manually and randomly. Enter tags that the questions need to have. To include all questions with any of the relevant tags, select Include Any. To only include questions that have all the listed tags, choose Include All.
Select Reset All to reset the choice, Save to save the changes, or Cancel to discard changes.
After the questions from the question pool are selected and added, you can go the the Quiz Editor and reorder questions, edit, or delete them.
When the Fixed type of import is used, you can edit and delete the question from the Quiz Editor. The changes will not affect the question pool.
When the Random type is used, the questions are not shown in the Quiz Editor as separate questions, but as a group of questions (with the number of questions inside displayed in brackets next to the question pool’s name). In this case the Edit button will open the Questions from Question Pool page. Here you can not edit the individual questions, but only adjust your settings on the Questions from Question Pool page. The Delete button will delete the entire group of questions. The changes will not affect the question pool.
Add question via QTI packages
By selecting the QTI Import button, you can import the following types of questions from QTI packages: multiple choice, multiple answers, true or false, ordering, matching, hot spot, gap fill, short answer, free text answer.
Please be aware: LMS365 only supports QTI packages with XML version 2.2. We strongly recommend you to employ the Mozilla Firefox browser for importing QTI packages with questions that include mathematical expressions.
To add questions from a QTI package to a quiz, do the following:
- Select a package to be uploaded from your local computer. If you select an unsupported type of package, a validation message will appear.
- After importing, questions (with all the parameters – title, description, answers, points) will be added to the Quiz Editor section.
Please be aware: If some questions can't be imported (e.g. their type is not supported), you will see a message that can be expanded to show all questions that were not imported.
- Edit, delete, or reorder imported questions if needed and continue with the creating/editing process.
In the Quiz Editor, you can add, edit, and organize the questions you want to include in the quiz.
- Add questions from the Quiz Questions section by dragging and dropping them to the Quiz Editor and include them in the quiz.
- Reorder the questions inside the quiz by drag-and-drop .
- Edit questions with the Edit button.
- Delete questions with the Delete button.
When all the necessary fields are filled in, click the Create button in the left bottom corner to finish the quiz building.
Please be aware:
Please proceed by clicking Ok or discard with Cancel.
After all the changes are made and the quiz creation is completed, you will be redirected to the Quizzes List page, where your quiz will appear in the list of quizzes.
Creating quiz questions
There are two entrances to create new quiz questions:
1) You can create and add new quiz questions by dragging a question type from the Quiz Questions section to the Quiz Editor section on the Quiz Builder Page. This will add the question to the quiz in question.
2) From the Create Question Pool page, you can drag a question type from the Question Pool Questions section to the Question Pool Editor. This will add the question to the question pool in question.
Regardless of your entrance to create quiz questions, you must first select the type of the question you want to create. You can select between the following quiz question types:
Multiple choice: This question type allows you to create a question with multiple choices and only one correct answer. A minimum of two answers are required. Only one answer can be correct.
Multiple Answers: This question type will allow multiple answers to one question. This means that more than one answer can be set as correct.
True or False: With this question type, you can create a question with a true or false choice.
Ordering: This question type will require learners to order answers in a predefined order.
Matching: This question type requires learners to match items on the left side with items on the right side.
Hot Spot: The learner must select a certain area of an image to answer a question of this question type.
Gap Fill: A question of this type has omitted word(s) that must be filled in by the learner.
Short Answer: This type of question requires learners to type in a short answer in an empty field.
Free Text Answer: Learners submit answers with writing free text into a text field. There is no correct answer options to this question. I.e. the question is always considered as answered and points are earned if the learner has entered any answer.
Drag and drop the question type you want to include in the test to the Quiz Editor.
A quiz question builder form will open (the form will differ depending on the question type).
Fill in the fields to create the question.
The name of the question. Learners will see this name in the breadcrumb, for the desktop experience, and in the top of the screen, in the LMS365 mobile app, when taking the quiz.
Admins will see the name to recognize the question in the admin interface.
NOTE: It's possible to create questions with identical titles.
Type in the question using the rich text editor. The rich-text editor allows you to use text, font, text layout, and lists, links, images, and media content to form the question.
To insert YouTube video: Select the YouTube icon, insert the video URL, and select Insert.
To upload a video: Select the Upload Video icon and fill in the form that opens. Choose a file from your local computer to be uploaded, specify the width and the height of the video player in pixels. Select Upload to upload a video or Cancel to discard.
To upload audio: Select the Upload Audio icon and fill in the form that opens. Choose a file from your local computer to be uploaded, specify the width of the audio player in pixels. Select Upload to upload the audio file or Cancel to discard.
To upload an image: Select the Upload Image icon and fill in the form that opens. Choose a file from your local computer to be uploaded, specify the width and the height of the image in pixels. Select Upload to upload an image or Cancel to discard.
To upload a file: Select the Upload File icon, choose a file from your local computer and select Upload to add a file or Cancel to discard.
IMPORTANT: All uploaded items (video/image/documents) are stored in the SharePoint Site Assets library. Learners can only view uploaded videos and documents while taking a quiz if they have access to this library (to view uploaded images no additional permissions are required). By default, learners have permissions to this library, but note that if you reuse a quiz with uploaded items on another site within the site collection, permissions may differ. You can check permissions in the Site Assets library settings on the site where the quiz was created.
The Answers field depends on the question type.
Insert the possible answers to the question and check the correct answer.
For a richer user experience, a rich-text editor is provided. Use the Edit button to edit the answer, the Save button to save it, or the Delete button to delete the answer. By default, three answers are displayed. To add more answers, select Add Answer.
NOTE: If an empty or an identical answer is created, the quiz will not be saved. You will see the notification.
Write possible answers for the question and check the boxes near the correct answers. More than one answer can be marked as correct. Use the Edit button to edit the answer, the Save button to save it, and the Delete button to delete the answer. By default, three answers are displayed. To add more answers, select Add Answer.
Please be aware: If an empty or an identical answer is created, the quiz can't be saved.
True or False
Select the correct True or False answer checkbox. Use rich-text editor to edit a question. It is possible to upload media content in the question.
Enter the answers and place them in the correct order by using the drag-and-drop option. Learners are required to order the answers exactly the way you set them at question creation. By default all answers are randomized for learners when they are passing the quiz.
Fill in the two columns by entering the beginning part in the left column and the matching answers in the right. You can use the rich-text editor, upload images, or add links.
If an image is uploaded, you can customize its size by clicking the resize icon in the right bottom corner.
Use the Edit button to edit the answer, the Save button to save it, or the Delete button to delete the answer. By default, 3 answers are displayed. To add more answers, click Add Matching.
Please be aware: If an empty or an identical answer is created the quiz can't be saved.
Choose Select Image and upload an image from your local computer (the file extensions supported: .gif, .png, .jpg, .jpeg). The uploaded image will be the window where you can drag and resize an area which will be considered as a correct spot for learners to select as their answer.
Enter the sentence and put the word to be omitted in the quiz into square brackets. If you want to provide the learner with multiple options, put all the options into square brackets separated by a pipe character. The correct answer should be the first one in the order.
The multiple options will be randomized in a drop-down list during the quiz.
Provide several answers in the fields (max. number of characters is 50 symbols). Define percentage match of this answer to the correct answer.
Select the ‘Is RegExp’ (regular expression) checkbox for user input validation and text reformatting (for example, short answer “input numbers 1 to 5” can be validated as [1-5] expression). For more information on regular expressions, see the article Regular Expression Language
Use the Edit button to edit the answer, Save button to save it, or Delete to delete the answer. By default, 3 answers are displayed. To add more answers, click the Add Answer button.
Please be aware: If an empty or an identical answer is created the quiz can't be saved.
Free Text Answer
There are no correct answer options and the question is always considered as answered. Points are earned if a learner has entered any answer.
Enable the option by dragging On to randomize the order in which possible question answers are presented to learners.
Type in the number of points awarded for the right answer. The field value should be 0 to 2147483647.
Specify tag(s) for the question to be able to filter questions on topics from the Question Pool.
Type in the message that will be displayed to the learner on the Course Player page after clicking Next when the answer is correct.
NOTE: Positive feedback is displayed when the 'Allow Navigation' option is disabled.
A rich-text editor is available for creating the positive and negative feedback messages.
When all fields are complete, Save or Cancel the changes.
Type in the message that will be displayed to the learner on the Course Player page after clicking Next when the answer is incorrect.
NOTE: Negative feedback is displayed when the 'Allow Navigation' option is disabled.
A rich-text editor is available for creating the positive and negative feedback messages.
When all fields are complete, Save or Cancel the changes.
Please be aware: Edits on a quiz will be applied to the quiz in all courses in the course catalog that employs the quiz.
To edit a quiz:
- LMS365 Admin Center > Manage Content > Manage Quizzes > Quizzes > select a quiz and click Edit Quiz from the Actions panel.
- The Quiz Builder page opens and you can make changes to the quiz by changing the settings of the page.
In the left top corner on the Quiz Builder page you will see the This Quiz is used in these Courses link which provides the list of all courses the quiz is used in.
The list of courses contains the titles of the courses and contact(s). Selecting the eye icon in the Actions column will redirect you to the course home page.
Please be aware: If you change passing score for a quiz, it will be changed for new attempts and for incomplete attempts (changes will be applied when a learner continues the attempt and submits an answer). The passing score will not be changed for completed attempts.
- When you have finished your changes, select the Save button.
Please be aware:
Please proceed by selecting Ok, or discard with Cancel.
After all changes are made and you are done editing the quiz, you will be redirected to the Quizzes List page, where all quizzes in the current course catalog are listed.
Please be aware: The system only saves the last made changes. So please be aware that when you save changes, previous settings of the quiz can not be restored.
After editing a quiz, old attempts will not be lost. The changes will only be applied to the not completed and new attempts. Users will be able to continue their old attempts or start new attempts.
To edit a quiz:
- LMS365 Admin Center > Manage Content > Manage Quizzes > Quizzes > select a quiz and click Delete Quiz from the Actions panel.
- If the quiz is not used in any course you will get a confirmation message notifying that the action can not be undone and asking you to confirm the deleting of the selected quiz by selecting the Delete button or discard by clicking Cancel.
- In case the quiz is used in one or more courses, you will get a confirmation message with a list of courses where the quiz is used. The list of courses can be sorted by the Name column. Selecting the eye icon will redirect you to the course home page.
The Delete Confirmation message notifies that the action can't be undone and asks you to confirm the deletion of the selected quiz by selecting the Delete button or discard by selecting Cancel.
Managing quizzes in courses
The Content section panel allows you to add quizzes to courses and to manage quizzes on a course level.
From the Course List > select a course > from the Course Management panel, select Manage Course Content > the Content section panel page will open.
Please be aware: It is also possible to get to the Content section from the Edit Course, Manage Course Settings or Manage Learners buttons of the Course Management panel by navigating between sections in one click.
From the Content section panel, you can add new learning content and get an overview of all content that is currently added to the course.
By selecting a quiz, an Actions panel with available actions will appear.
Adding quizzes to courses
To add a quiz to a course, select the + Add Learning Item button from the Content section panel and choose Add Quiz.
In the opened sidebar, select the quizzes you would like to include in the course, or select + Create Quiz to create a new quiz to include in the course.
Please be aware: It is possible to select one or more quizzes to add to the course.
After creating a new quiz from this view, the newly created quiz will automatically be added to the course.
View Learner's Details
The View Learner's Details action allows you to view how learners progress with the selected quiz. Select the collapse/expand button next to the name of individual learners to see all their attempts.
On the opened View Learners' Details page, you can see:
- The list of learners who are enrolled in the current course in the Name column.
- Whether learners have passed the Passed column.
- The received score and the passing score in, respectively, the Score and Passing Score column.
- The current progress status (Not Started, In Progress,& Completed, Failed, or Out of Attempts).
- The completion date and time for completed quizzes i the Date Completed column.
- Date Created (only seen when expanding the learner's details) - displays date and time when the attempt was started by the learner.
- The time that the learner has spent on the last attempt in the Time Spent column (if an attempt is In Progress, time spent is empty).
Please be aware: If the learner had more than one attempt, the results of the last attempt will be displayed.
All columns can be used for sorting by selecting them. Filters can further narrow down the search:
When learners' details are expanded, the administrator can view and delete the learner's attempt (unavailable for quizzes that are not started).
The View Learner's Attempt button opens a page where administrators can see quiz details as well as all questions with the learner’s answers (questions that are not answered by the learner are displayed without answers).
For the Free Text Answer question, you can edit the number of points earned by the learner. To do that, select the Edit button next to the number of points.
The completion status of the attempt as well as the score will be recalculated after you have changed the number of earned points.
For the Multiple answers question with the Show correct answers option enabled correct answers will be marked with a green tick and learner's answers will have a blue background.
Please be aware: When the admin manually sets the completion status, this completion will be registered as a new attempt. The quiz details page will display "The Answer is missing" message for all quiz questions as questions were not answered by the learner in this attempt.
Selecting the Delete Learner's Attempt icon next to an attempt will delete this.
A confirmation message will ask you to confirm the deletion.
It is also possible to download the information about quiz details using the Export to Excel button.
For quizzes as a separate learning items the Question Statistics action is available and can show statistics information for each quiz question. It can be grouped by questions or by learners in the corresponding filter.
Grouped by Questions, the page presents the name of the question, displays total number of answers (of all learners that answered this question), percentage of correct and incorrect answers, and a progress bar that shows the percentage of correct answers to the question with a blue bar.
Select the collapse/expand button next to the question to see detailed information about how the learner has answered the question in each attempt.
Grouped by learners, the page presents the name of the learner, the total number of all the learner's answers, percent of the learner's correct and incorrect answers, and a progress bar what shows the percentage of correct answers to each question with a blue bar. Select the collapse/expand button next to a question to see detailed information about each question.
To search for a specific question or learner, you can filter the view using any of the columns. Choose a column you want to filter by and select the Filter button. Filters may differ depending on the column.
Fill in the form and select Filter to filter questions/learners or select Clear to discard the filtering.
Hide Quiz/Make Quiz Visible
By selecting the quiz in question and clicking the Hide Quiz/Make Quiz Visible action you will change the visibility status of the quiz and hide the quiz from learners or make it visible. An eye icon in this column shows that the learning item is hidden.
Hiding a quiz for learners makes the quiz invisible on the course home page and in the learning player. However the learner's progress will not be affected.
Remove Quiz from Course
The Remove Quiz from Course action allows you to remove the selected quiz from a specific course.
A confirmation message will ask you to confirm the deletion. Select the Remove button to confirm, or Cancel to discard the deletion.
Please be aware: After removing a quiz from the course, the quiz will be deleted from the course content but not from the quizzes storage.
Quiz language settings
LMS365 allows you to customize language files, change the wording of specific translations, or to change the entire language of all product text.
Out of the box, the LMS365 Quiz Builder is only translated into English.
Please be aware: The English text for the LMS365 Quiz Builder can be modified the same way as the product text is translated into other languages. The LMS365 Quiz Builder translation is applied to the whole tenant.
Detailed step-by-step information is provided in the Managing Language Files article.