About this guide
As a course administrator, you can enroll and unenroll individual Azure Active Directory accounts or Azure Active Directory groups into courses and training plans during the creation of a course or training plan or after the course or training plan has been created. In this guide, we will cover how this is done.
Enrolling learners during the creating of a course/training plan
To enroll learners during the creating of a course/training plan, select the user(s) or user group(s) in the Learners field of the training creation form. Users that you are enrolling will be added to the course/training plan site's 'Learners' group:
Enrolling learners after a course/training plan is created
Enroll learners after a course/training plan is created can be done in two ways: From the Course Management panel in the LMS365 Admin Center or by using the native Share functionality of SharePoint.
From the Course Management panel in the LMS365 Admin Center:
1. In the Course List/Training Plan List, select the relevant course/training plan and in the Course Management/Training Management panel click Manage Learners.
NOTE: This option is available for all training except courses of the Enroll user into a Single Course Session enrollment type.
In the opened sidebar, you will see the number of places available for enrollment:
2. To enroll learners into the training click the Enroll Learner(s) button:
Type user, group name, or email to search for the users/groups to be added. A single user or multiple users can be added as well as a single Azure Directory/Microsoft 365 group or several groups (Microsoft 365 group means Microsoft 365 group, Email-enabled security group, or Security group).
NOTE: If you try to enroll a number of learners that exceeds the number of maximum attendees for a course, a message will alert you:
NOTE: If you add an Active Directory group, it will count all users inside the Active Directory group to ensure the number of enrollments does not exceed the number of maximum attendees for the course:
By employing the native Share functionality of SharePoint:
1. Share access to the SharePoint site of the course/training plan by clicking Share in the upper right corner of the course/training plan site:
2. Select users and/or groups to share the course/training plan site with and select the permission level:
3. Click the Share button. User(s) will be added to course/training plan site’s learners group.
When learners are added to a learners group of a Classroom & Blended or Webinar course of the Enroll user into a single session enrollment type or to a training plan that includes Classroom & Blended or Webinar courses of the Enroll user into a single session type, they will receive an email notifying that they need to select a course session to enroll into:
Use the drop-down filtering to choose the relevant course session and click the Join button to enroll into it:
After this, the learner can go to the course site:
NOTE: If learners select a course session that is already full, they will get the following warning:
NOTE: If learners are added to the learners group on a course without active course sessions, they will see the following message: