Managing external apps

Introduction 

LMS365 is Learning Tools Interoperability (LTI) v.1.0/1.1 compliant. This means that you can integrate external apps that support the LTI standard into your LMS365 solution. In this way, LMS365 can host course content and tools provided by external parties, and you can include, for example, LTI-compliant audio, video, and interactive learning exercises from third parties seamlessly into your courses.

This guide covers where you can manage external apps, how to add new external apps to courses, and how to manage external apps that have already been added to courses

 

Where to manage external apps

External apps managements is available from the LMS365 Admin Center > Course List > select a relevant course > Course Management panel > Manage Course Content.

 

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You will be redirected to the Content section of the training editing panel where you can see and manage the course content. 

 

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TIP:
It is also possible to get to the Content section by selecting Edit Course, Manage Course Settings, or Manage People on the Course Management panel and then navigating to the Content section.

 

 

 

How to add an external app to the course

To add an external app to a course, from the Content section of the training editing panel. In the drop-down menu of + Add Learning Item, select Add External App.

 

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In the Add External App panel, fill in the fields. Fields with an asterisk are required.

 

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  • Name Specify the name of the external app that will be displayed on the learning modules web part.
  • Description – Specify the description of the external app that will be displayed on the learning modules web part.
  • Consumer Key and Secret – Specify credentials for accessing the external app inside the LMS (provided by the external app).
  • Privacy Select what type of information about the learner that will be sent to the external app when the learner starts the attempt:
    1. Anonymous No information will be sent.
    2. Email Only The learner’s email will be sent.
    3. Name Only – The learner’s name will be sent.
    4. Public – The learner’s name and email will be sent.
  • Configuration Type – Select how you would like to configure the external app:
    1. Manual Entry Configure the external app manually:
      Launch URL – Specify an entry point URL. We strongly recommend you to use HTTPS based URLs.
      Custom Fields – Specify custom fields if any are required by the external app.
    2. Paste XML – Enter XML code in the XML Configuration field. Required parameters will automatically be parsed by the system.

  • Open this Tool in a new Tab – Select this option to open the external app in a new browser tab.

After selecting Save, the external app will be added to the course.

 

How to manage external apps

Select the external app if you want to edit, delete, or hide the external app, as well as to view the details of learners' progress with the external app.

 

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To view the details of learners' progress with the external app:

  • Select the relevant external app from the list.
  • In the right-side menu select View Learners’ Details. The following page will be opened.

 

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Name – Displays the name of learners enrolled in to the course with the external app.

Status – Displays the status of learners' progress with the external app (can be Not Started or Completed).

Completion Date – Displays the date and time of when the external app has been completed.

Delete action – Is available only for completed external apps and allows the admin to delete the attempts of a learner (last one or all of them).

 

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  • Confirm the deletion to reset the progress of a learner.

To close the View Learners' Details page, select Return to Manage Course Content.

Information from the View Learners' Details page can be exported to an Excel file by selecting Export.

 

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The information will be presented in the following form:

 

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Learner's Name - Shows the name of each learner.

Status – Shows the completion status of each learner.

  1. Not Started – The learner is enrolled in to, but has not started the training.
  2. Completed – The learner has completed the training.

Date Completed - Shows the date of when the learner completed the external app.

Time completed - Shows the time of when the external app was completed by the learner.

 

To edit an external app:

  • Select the relevant external app from the list.
  • From the right-side menu, select Edit External App and make the necessary changes to the item.
  • Select Save to save your changes.

To hide an external app:

  • Select the relevant external app from the list.
  • From the right-side menu, select Hide External App.
  • A confirmation message will notify that the item will no longer be visible or available for learners on the course home page or in the syllabus in the course player.


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If an external app is hidden, you will see the Make External App Visible option in the Actions panel instead.

 

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To delete an external app:

  • Select the relevant external app from the list.
  • From the right-side menu, select Delete External App.
  • Confirm the deletion or select Cancel to discard.

 

 

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