External apps integrated in LMS365: add, manage and delete external content and tools

Introduction

LMS365 is Learning Tools Interoperability (LTI) v.1.0/1.1 compliant. This means that you can integrate external apps that support the LTI standard into your LMS365 solution. In this way, LMS365 can host course content and tools provided by external parties, and you can include, for example, LTI-compliant audio, video, and interactive learning exercises from third parties seamlessly into your courses.

This guide describes where course and catalog admins can manage external apps, how to add new external apps to courses, and how to manage external apps that have already been added to courses. 

 

Where to manage external apps

Required role: catalog admin or course admin.

External apps management is available from the LMS365 Admin Center > Training Management > select a relevant course > Course Management panel > Manage Course Content.

 

 

You'll be redirected to the Content section of the course configuration panel where you can see and manage the course content.

It's also possible to get to the Content section by selecting Edit Course, Manage Course Settings, or Manage People on the Course Management panel and then navigating to the Content section.

 

Add an external app to a course

Required role: catalog admin or course admin.

An external app can be added to a course from the Content section when creating or editing the course in question.

1. Navigate to the Content section of the course configuration panel.

During the course creation

In the LMS365 Admin Center, on the Training Management page select Create Training. The course configuration panel opens where you can create a course and its content, including external apps. To do this, go to the Content section of the course configuration panel.

During the course editing

In the LMS365 Admin Center, on the Training Management page select the course you want to add an external app to. The Course Management panel opens where you can select Manage Course Content link and go to the Content section of the course configuration panel.

2. On the Content section of the course configuration panel, in the drop-down menu of + Add Learning Item, select External App. The Add External App panel opens.

3. In the opened Add External App panel, complete the fields. Fields with an asterisk are required.

 

 

• Name. Specify the name of the external app that'll be displayed on the learning modules web part.
  
  
• Description. Specify the description of the external app that'll be displayed on the learning modules web part.
  
  
• Consumer Key and Secret. Specify credentials for accessing the external app inside the LMS (provided by the external app).
  
  
• Privacy. Select what type of information about the learner that'll be sent to the external app when the learner starts the attempt:

Anonymous. No information will be sent.

Email Only. The learner’s email will be sent.

Name Only. The learner’s name will be sent.

Public. The learner’s name and email will be sent.

• Configuration Type. Select how you'd like to configure the external app. Selecting one of the types will affect the additional fields displayed.

Manual Entry. Allows to configure the external app manually by specifying an entry point URL. Two additional fields will be displayed for the Manual Entry type:

1. Launch URL. Specify an entry point URL. We strongly recommend using HTTPS based URLs.
2. Custom Fields. Specify custom fields if any are required by the external app.

Paste XML. Allows to enter XML code. An additional field called XML Configuration will appear where you can enter the XML code. Required parameters will automatically be parsed by the system.

• Open this Tool in a new Tab. Select this option to open the external app in a new browser tab.

4. When ready with the fields, select Save. The external app will be added to the course and will automatically added to the course completion set.

 

Manage external apps

Required role: catalog admin or course admin.

Select the external app if you want to edit, delete, or hide the external app, as well as to view the details of learners' progress with the external app.

 

 

View Learners' Details

Required role: catalog admin or course admin.

The View Learner's Details action allows admins to view the progress and the details on the selected external app of the users enrolled in the course.

 

 

To View Learners' Details of the users enrolled in the course:

1. In the LMS365 Admin Center, select the course. The Course Management panel opens.

2. On the Course Management panel, select Manage Course Content to open the Content section of the course configuration panel.

3. In the Content section, select the relevant external app to open its Actions panel.

4. On the Actions panel, select View Learners' Details. The View Learners’ Details page opens.

The View Learners’ Details page contains the following information:

• Name. Displays the name of users enrolled in the course with the external app in question.
  
  
• Status. Displays the status of learners' progress with the external app.
  The status can be either Not Started for the not started attempt, or Completed if learner has started the attempt, but not completed, as well as for the completed attempt. Currently, each learner's attempt with external apps in LMS365 is stated as Completed as soon as it was started. The number of attempts isn't specified. 
  
  If a learner closes the LMS365 Player while taking the external app in the course, this user won't be able to make an attempt to take the external app again unless the admin deletes the previous attempt.
  
  
• Completion Date. Displays the date and time of when the external app has been completed.
  
  
• The delete action. The cross icon near the completion date means the admin can delete the attempts of a learner by selecting this icon. In the confirmation dialogue, admin selects All Attempts or Last Attempt to delete. It's possible to delete only the completed external apps attempts. Confirm the deletion to reset the progress of a learner.

To close the View Learners' Details page, select Return to Manage Course Content.

 

Information from the View Learners' Details page can be exported as an Excel file by selecting Export.

 

 

The information will be presented in the following form:

 

Learner's Name. Shows the name of each learner.

Status. Shows the completion status of each learner.

• Not Started. The learner hasn't started the external app.
• Completed. The learner has completed the external app.

Date Completed. Shows the date of when the learner completed the external app.

Time completed. Shows the time of when the external app was completed by the learner.

 

To edit an external app

Required role: catalog admin or course admin.

1. In the LMS365 Admin Center, select the course. The Course Management panel opens.

2. On the Course Management panel, select Manage Course Content to open the Content section of the course configuration panel.

3. In the Content section, select the relevant external app to open its Actions panel.

4. On the Actions panel, select Edit External App. The external app configuration panel opens.

5. Make the necessary changes to the learning item and Save your changes

 

To hide an external app

Required role: catalog admin or course admin.

1. In the LMS365 Admin Center, select the course. The Course Management panel opens.

2. On the Course Management panel, select Manage Course Content to open the Content section of the course configuration panel.

3. In the Content section, select the relevant external app to open its Actions panel.

4. On the Actions panel, select Hide External App. A confirmation message will notify that the item will no longer be visible or available for users on the course home page or in the syllabus in the LMS365 player.

 

 

If an external app is hidden, you'll see the Make External App Visible option in the Actions panel instead.

 

 

To delete an external app

Required role: catalog admin or course admin.

1. In the LMS365 Admin Center, select the course. The Course Management panel opens.

2. On the Course Management panel, select Manage Course Content to open the Content section of the course configuration panel.

3. In the Content section, select the relevant external app to open its Actions panel.

4. On the Actions panel, select Delete External App. A confirmation message will notify that the item will be deleted, and the deletion can't be undone.