Course catalog reports on training and learners

Introduction

For reports on the general progress for training in a course catalog, LMS365 offers reports for learner and training progress that show how learners have completed training and its learning items, and how courses and training plans are completed and passed by learners. 

This guide covers how to create reports that show metrics for training and learners in a course catalog and how to download and understand these two types of reports - related to learner and related to training.

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Creating reports on learners and training

LMS365 allows for the creation of reports for all or specific learners in a course catalog, and all or specific training in a course catalog. In this way, the admin can view data related to learning progress.

To create a learner or training report:

Go to the LMS365 Admin Center > Course Management > Reports > either select Group by Learner or Training from the drop-down list and use filters to customize information that will be included in your report.

 

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Learner reports

Configuring learner reports

Select values in the following fields to configure a report on one or more learners. 

  • Select - Select a learner from the dropdown list to include information only about this learner.
  • Include - Select type of learners to include in the report - All, Active, or Inactive (Inactive Learners are users which account was disabled or deleted in Azure Active Directory, or users that have been enrolled into the course, but then they cancelled their registration or an administrator cancelled their enrollment).

 

NOTE: The Include field directly affects the Select field. You can only select users in the Select field that are included by the current filter of the Included field.

 

 

  • Start Date - Set start date for the period in which you would like to include data on attempts made by learner(s). If the field is set, the report will include information for the learner from their first attempt and will show the completed training only. If the field is left empty, the report will include information for the learner from their first attempt and will show all training (not started, in progress and completed) the learner is enrolled in to.
  • End Date - Set end date for the period in which you would like to include data on attempts made by learner(s). If the field is set, the report will include information for the learner till the time of report creation and will show the completed training only. If the field is left empty, the report will include information for the learner till the time of report creation and will show all training (not started, in progress and completed) the learner is enrolled in to. 

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When you are ready configuring the report parameters, select the Excel icon to create the report mceclip2.png.

 

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An Excel report will be created and downloaded to your computer.

 

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You can collapse/expend the report information in the left upper corner of the Excel file.

 

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NOTE:
Reports will differ depending on your customization of the fields.

 

Explanation of the report on learners

The learner report includes the following columns:

  • Learner’s Name – Name of the learner.
  • Email – Learner’s e-mail address.
  • Department, City, Office, Country Shows additional details on learners if these are available.
  • Number of Courses Number of courses/training plans the learner has been enrolled into in the time period configured for the report.
  • Course Name – Titles of courses/training plans the learner has been enrolled into in the time period configured for the report.
  • Completion status – Shows percent of completed courses/training plans in the time period configured for the report.
  • Status – Shows the learner's completion status for the different training the learner has been enrolled into in the time period configured for the report.
    • Not Started – The learner has enrolled, but has not started the training.
    • In Progress – The learner has started the training, but has not completed it yet.
    • Completed – The learner has completed the training.
  • Date & Time Completed – shows date and time of when the different training was completion (for completed courses/training plans).
  • CEUs – Number of Continuing Education Units assigned to the learner for the completion of the different training.
  • Course Requirement - Shows if the course or training plan is required or optional.
  • Enrollment Date – Date and time of the learner’s enrollment into a training (date and time are set according to the regional settings of the current site).
  • Course Type – Shows training type (Training Plan, e-Learning, Classroom & Blended Training, or Webinar).
  • Course ID – If the course or training plan has an ID, this value will be shown in this field.
  • Course URL – Shows URL of the training.
  • Category – Shows the category or categories of the training.
  • Course Duration – If a duration is set for the training, this will be shows in this column.

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For the Classroom & Blended Training and Webinar course types, information about course sessions is also displayed.

 

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  • Start Date – Date and time the classroom/webinar event starts.
  • End Date – Date and time classroom/webinar event ends.
  • Time Zone – Time zone selected for the classroom/webinar event.
  • Location/Meeting URL – Shows room or meeting URL for a classroom/webinar event.

Training reports

Configuring training reports

Select values in the following fields to configure a report on one or more trainings. 

  • Select: Select a training from the dropdown list to include information only about this training. If no specific training is selected, you will get data on all training.
  • Include:
    • Select the type of learners you want to include data from in the report: All Learners, Active Learners, or Inactive Learners (Inactive Learners are users which account was disabled or deleted in Azure Active Directory, or users that have been enrolled into the course, but then they cancelled their registration or an administrator cancelled their enrollment).
    • Select status of the training you want to include in the report: All Courses, Active Courses, or Deleted Courses.
  • Start Date: Set start date for the report. Start date is based on the training completion date and will, therefore, include training that is completed after the date set. If the field is left empty, the report will include information for the training from its publishing.  
  • End Date: Set end date for the report. End date is based on the course completion date and will, therefore, include training that is completed prior to the set date. If the field is left empty, the report will include information for the training till the time of report creation.  

 

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After you are ready with the report parameters, select the Excel icon to create the report mceclip2.png.

 

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An Excel report will be created and downloaded to your computer.

 

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You can collapse/expend the report information in the left upper corner of the Excel file.

 

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NOTE:
Reports will differ depending on your customization of the fields.

 

Explanation of the report on training

The training report includes the following columns:

  • Course Name – Shows the Course/Training Plan Name.
  • Number of Learners – Shows the number of currently enrolled learners.
  • Learner’s Name – Shows name of learners that are enrolled into the training.
  • Email – Shows email address of learners that are enrolled into the training.
  • Completion status – shows the percentage of enrolled learners who completed the training.
  • Status – Shows completion status for the individual learners.
    • Not Started – The learner is enrolled, but has not started the training.
    • In Progress –The learner has started the training, but has not completed it yet.
    • Completed – The learner has completed the training.
  • Date & Time Completed – shows date and time of when individual learners completed the training (for completed courses/training plans).
  • CEUs – Number of Continuing Education Units assigned to the individual learner for course/training plan completion.
  • Department, City, Office, Country – Additional details about enrolled learners if there are any.
  • Course requirement – Shows whether the training is required or optional.
  • Enrollment Date – The date and time of the individual learner’s enrollment into a training (date and time are set according to the regional settings of the current site).
  • Course Type – Shows training type (Training Plan, e-Learning, Classroom & Blended Training, or Webinar).
  • Course ID – If the course or training plan has an ID, this value will be shown in this field.
  • Course URL – Shows URL of the training.
  • Category – Shows the category or categories of the training.
  • Course Duration – If a duration is set for the training, this will be shows in this column

 

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For Classroom & Blended and the Webinar course types, information about course sessions is also displayed.

 

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  • Start Date – Date and time the classroom/webinar event starts.
  • End Date – Date and time classroom/webinar event ends.
  • Time Zone – Time zone selected for the classroom/webinar event.
  • Location/Meeting URL – Shows room or meeting URL for a classroom/webinar event.

 

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