Creating and managing course completion sets

Introduction

LMS365 enables you to specify requirements for training completion - this is done via Course Completion Sets. A Course Completion Set consists of the learning items that learners are required to complete to successfully complete the training.

In this guide, we will provide you with an overview of the Course Completion Set functionality, where to define sets and items for course completion, how to mark a set as default, how to create a new course completion set, edit or delete the existing one, and what nuances should be taken into account when working with course completion sets.

 

How Course Completion Sets work

Courses can have one or more course completion sets - the default set and custom set(s). If there is only one default set in course, all additional added learning items will automatically be included into it. 

Upon course creation, the system automatically sets up the Default course completion set, that can be edited and renamed. By default, items added to it are marked as required to complete the course, but you can edit or delete these items and unmark items as required.

LMS365 allows you to create as many completion sets as needed. This enables you to allow learners to complete a course in different ways.

For each completion set, you can select items you want users to complete and in the completion sets these items can be the same to some extend or completely different. So the Completion Set option allows you to create different variants of requirements for successful completion of the training, depending on your goals. Perhaps you offer a course that includes a video as well as a text version of the same training content, and you want the learners to have completed the course even if they have just completed one of these items. In this case, you can set up two completion sets - one completion set only has the video as a required item, the other completion set only has the text as a required item. Completing either the text or the video will the make the learner complete the course.

 

Where to manage Course Completion Sets

Course Completion Sets can be managed by admins in the LMS365 Admin Center > Course List > select a course > click Course Completion Settings on the Course Management panel.

 

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You will be presented with the Course Completion Settings page where you can see all the completion sets of the course with the learning items they consist of by collapsing/expanding the set.

 

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  • Name: Shows the title of the completion set;
  • Type: Shows whether the set is the default set and, also, shows the type of the learning items the set consists of (Content Package, Quiz, Learning Module, attendance registration).

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  • Items: Shows the number of learning items the set consists of.

 

 

IMPORTANT: The course will be marked as completed if learners pass all items that are marked as required from any of the Course Completion Sets. So please be aware that in case you want users to complete a specific set, all other sets with the same required items should be deleted. Otherwise any of these sets with the same required items can let the learner complete the training.

For example, you have 3 sets: 1st set with a video and a quiz and you want learners to complete these required items; 2nd set with a video and 3rd only with a quiz. In this case learner who is done with any of the items will successfully complete the course because there are completion sets that allow to complete the training with completion of only the video or quiz. So you need to delete the sets that does not match your goal.

 

 

Learning items marked as required has a star symbol mceclip0.png  next to it on the Course Progress page (can be opened on the Course Management panel).

 

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Once there is more than one completion set, the required for completion sign mceclip1.png on the Course Progress page will depend on the learner's progress for the required items. 

For example, there are 2 sets: Set 1 with the required items A and B and Set 2 with the required items C and D. Let the learner's progress for required items for the Set 1 be 50 %, for the Set 2 - 70%. As the progress for the set 2 (70%) is higher than that for the Set 1 (50 %), the required for completion sign will be shown next to the required items from the Set 2

Once the learner's progress for the required items changes, the sign will be changed accordingly.

 

How to create a new set

To create a set, do the following:

  • Click Add a Course Completion Set button.
  • Fill in the opened form and choose the items required to complete the Course.

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Name: Type the title of the set.

Default Course Completion Set: Allows to mark the set as the default set for the course completion. The course can have only one set with the default status.

 

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NOTE: Once the set is marked as default and it is the only one set in the course, you cannot switch this option off. However, you can create and mark another set as default by switching the toggle on. 

 

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Learning Items: Shows all the items that are currently in the course. Select the items which you want to be required to complete the course.

 

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Selected: Shows only the items that are marked as required for completion.

Name: Shows the name of the learning items.

Type: Displays the type of the items.

Required result ≥: Allows to define the minimum attendance percentage or required passing score for Assignments/Gradebooks to complete the course if needed. 

Published: Shows whether the item is available for learners.

  • Click the Save button to save the set or the Cancel button to go back to the Course Completion Settings page.

 

How to change the default set

The course can have only one set marked as the default set. When you decide to mark another course as default, the previous default set will automatically lose this status. Also note that after you change the default set, it will automatically include all new items added to the course.

To change the default set, select a set, click the Edit Course Completion Set button and toggle on the Default Course Completion Set option. 

 

 

NOTE: Once the set is marked as default and it is the only one set in the course, you cannot switch this option off. However, you can create and mark another set as default by switching the toggle on. 

 

 

How to edit a set

To edit a completion set, select it and in the Actions sidebar click the Edit Course Completion Set button.

 

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Make necessary changes and click Save to save them or Cancel to discard. You will see a confirmation message notifying that the unsaved changes will be lost.

 

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Click Ok to leave the page and lose unsaved changes (if there are any) or click Cancel to go back to the set editing page. 

 

 

NOTE: Changes in Course Completion Settings will not affect the status of already completed courses. 

 

 

How to delete a set

To delete a set, do the following:

  • Select the required set.
  • Click the Delete Course Completion Set button on the actions panel.

 

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On the confirmation message, you can confirm that you want to delete this set (the action can not be undone) by clicking Delete, otherwise click Cancel to discard.

 

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NOTE: If you have more than one set, you can delete all sets except the default. Also, learners will not be able to complete the course if you uncheck all learning items from the default set.

 

 

Searching and filtering options

To find a specific completion set or to filter them, you can sort completion sets by the Name and Item columns, or use the search field.

 

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