Course completion sets: create and manage

Introduction

LMS365 enables you to specify requirements for training completion—this is done via Course completion set. A course completion set consists of the learning items that learners are required to finish in order to complete the entire course.

In this guide, we provide an overview of the Course completion set functionality, where to set up course completion sets, how to set a default course completion set, how to create a new completion set, edit, or delete existing sets, and what nuances that need to be taken into account when working with course completion sets.

 

How course completion sets work

Required role: catalog admin, course admin.

Courses can be created with one or more Course completion sets – the default set and custom sets. A course completion set is a set of learning items that must be completed by the learner to complete the course.

By default, on course creation, the system automatically sets up a default course completion set that can be edited and renamed. Every learning item that's added to a course will be added to the default course completion set. By default, items added to this completion set are required to complete the course, but you can edit or delete these items, and unmark items as required.

For instructor-led training, the main attendance settings are modified during course creation. If attendance is set as not required, it won't be included in the default course completion set. Otherwise, attendance is the part of the default completion set and its additional settings are modified from the course completion set.

For instructor-led training of the single- and multiple- enrollment types with the Allow enrollment without session registration option enabled and attendance set as required for course completion, attendance remains part of a completion set.

LMS365 enables you to create as many course completion sets as you want. This enables learners to complete a course in different ways.

For courses with multiple completion sets, for each completion set, you select items you want learners to complete. These items can be the same to some extent or entirely different. Therefore, the Course completion setting option enables you to create variants of your requirements for course completion, depending on your goals.

Courses with multiple completion sets will be set as completed the moment the learner passes all the items that are set as required in any of the course completion sets. Where you want users to complete a specific completion set, only the default set should be used, and all other sets should be deleted.  Otherwise, any of these sets can let the learner complete their training.

 

 

All the items in a course completion set are required to complete the course. These learning items are indicated with a star icon when tracked on the course progress panel and the learner's progress panel, as shown in the following image.

 

 

When there's more than one completion set in a course, the location of the star icon on the course progress panel and the learner's progress panel will depend on the learner's progress with the required items of the relevant completion set.

 

 

Where to manage course completion sets

Required role: catalog admin, course admin.

Course completion sets is managed in the LMS365 Admin Center > Training Management > Select a course > From the Course management panel, select Course completion settings.

From the Course completion settings panel, you can see all completion sets of the course with the learning items they consist of by selecting the expand arrow of the relevant completion set.

 

 

The Course completion settings panel presents information in the following columns:

• Name. Shows the name of the course completion set. Select the expand arrow of the completion set to view all the learning items of the set listed in this column.
• Type. Shows whether the course completion set is the default one. It also shows the type of the learning items the set consists of: Content package, Quiz, Learning module, Attendance, Assessment, External app.
• Items. Shows the number of learning items the course completion set consists of.

 

Create a new course completion set

Required role: catalog admin, course admin.

To create a new course completion set, follow the steps:

1. From the Course completion settings panel, select Add course completion set.

2. Complete the form and select the items that are required to complete the course.

Name. Enter the name of the new completion set.

Default course completion set. Define whether the completion set is the Default one for the course by dragging the toggle to On. Only one completion set can be set as the Default. If you set a new completion set as Default, the completion set that was originally marked as Default will lose this status.

Learning Items. Shows all the learning items that form part of the course. Select the items that are required to complete the course. To select all the listed items, select the Name checkbox.

 

 

Selected. Shows only the items that are marked as required for completion of the course.

Name. Shows the names of the learning items available in the course.

Type. Displays the type of the learning items in the course: Content package, Quiz, Learning module, Attendance, Assessment, and External app.

Required result ≥. Allows you to define the minimum attendance percentage or required passing score for Assignments/Gradebooks to complete the course, if applicable. 

Published. Shows whether the item is available for learners.

3. Select Save to save changes. To cancel the action, select Cancel. If you select Cancel, you'll be redirected to the Course completion settings panel.

 

Change the default course completion set

A course must have a course completion set, but only one course completion set can have the Default status. The Default course completion set toggle is inactive. 

Changing the default course completion set removes the default status from the original course completion set.

You can change the default course completion set either:

• When creating a new course completion set, by setting it as the Default. This will remove the default status from the original set.

 

• By selecting from the list of existing course completion sets:

1. From the Course completion settings panel, select the course completion set you want to set as the default.
2. From the Actions panel, select Edit course completion set.
3. On the Edit course completion set panel, under Default course completion set, drag the toggle to On. 

 

4. Select Save to save changes. To cancel the action, select Cancel.

 

Edit a course completion set

Required role: catalog admin, course admin.

 

1. From the LMS365 Admin Center > Training Management > Select a course > The Course management panel > Course completion settings.

2. Select the relevant course completion set.

3. From the Actions panel, select Edit Course Completion Set.

 

 

4. Make the relevant changes.

5. To save the changes, select Save. To cancel the action, select Cancel. 

 

Delete a course completion set

Required role: catalog admin, course admin.

To delete a completion set, follow these steps:

1. From the LMS365 Admin Center > Training Management > Select the relevant course > On the Course Management panel, select Course completion settings.

2. Select the completion set to delete.

3. From the Actions panel, select Delete Course Completion Set. In the confirmation message, select Delete or Cancel to perform the relevant action.

 

 

Manage attendance in the course completion set

Required role: catalog admin, course admin.

For instructor-led training, the main attendance settings are specified during course creation. Once the course is created, the course or catalog admin can manage attendance settings from the course completion set in edit mode. Attendance is part of the default course completion set only if attendance set as required for course completion.

For instructor-led training of the single- and multiple- enrollment type with the Allow enrollment without session registration option enabled and attendance set as required for course completion, attendance remains part of a completion set and can be modified.

The attendance settings available in edit mode on the Edit course completion set panel differ depending on the enrollment type of the course. 

For the single- and all - enrollment types, you can:

• Set attendance as required if it was originally set as not required.
• Change the attendance status to not required by clearing the checkbox of the Registered Attendance item.
• Change the percentage of attendance that's required for course completion by selecting the required option from the drop-down list.

 

 

For the multiple- enrollment type, you can:

• Set attendance as required if it was originally set as not required.
• Change the attendance status to not required by clearing the checkbox of the Registered Attendance item.
• Specify whether attendance is required for All enrolled groups or standalone sessions or Defined number of groups or standalone sessions.

The default setting is All enrolled groups or standalone sessions with an average of percentage that was set on the course configuration panel. This setting can also be changed here. This setting ensures that learners complete all the standalone sessions and/or session groups for which they're registered.

 

 

• When you select Defined number of groups or standalone sessions, specify the number of sessions and/or groups in the course that a learner must attend to complete the course using the any text box. From the with an average of drop-down list, select the attendance percentage that's required for the learner to complete the course. The set percentage value will be calculated as an average of the set number of sessions in the any field.

 

Select Save at the bottom of the page to apply the changes. Select Cancel to discard.

For more information on attendance registration and calculation, see this article.

For more information on how attendance progress is included into the overall progress calculation of the instructor-led training, see this article.

 

Search and filtering options

To find a specific completion set, you may:

• Use the Search field.
• Select the Name column heading to sort by name.
• Select the Items column heading to sort by the number of items in the course completion sets.