Before you start creating courses or training plans, you must configure the general LMS Configurations of the course catalog in question.
The general LMS configuration settings of the tenant will adjust settings for all catalogs in a tenant and is available under the Global Settings level. On the course catalog level, you can configure settings like course rating, course sessions display, enrollment flow, and SharePoint Site theme settings.
The article describes in these configurations in details.
Where to configure the general course catalog settings?
In the LMS365 Admin Center, select the course catalog you would like to manage the configuration of.
From the Course Catalog Administration panel, go to Manage Course Catalog.
The configuration of the catalog is managed from the Settings section.
Here, you can configure the following settings:
NOTE: Only users with the catalog administrator role and above can manage Enrollment Flows.
Course Rating allows you to configure the rating for courses and training plans in the course catalog.
To enable the function:
1) Select Course Rating
2) On the opened Course Rating panel, enable Show Rating by dragging the On toggle.
3) Save to save the changes. Cancel to cancel the action and close the panel.
This will allow learners to rate courses or training plans by selecting the relevant number of stars on the Course Status page of the training in the course player or on the training home page under the Information section.
The rating on the Course Status page.
The rating on the training home page.
NOTE: Rating is calculated as an average of all received (not hidden) ratings. Number of all ratings is displayed next to the stars sign on the course home page. More information about the rating system is provided in Training Rating System.
If no rate is received, rating stars remain greyed out.
IMPORTANT: If the Show Rating option is disabled, learners will not be able to rate course/training plan. In this situation, sorting by Highest Ranked Courses will not be available from the course catalog's overview of training, and the Manage Rating option will be hidden from the course/training plan management.
Course Sessions Display
Under Course Sessions Display, you define how many course sessions to be shown on the course home page and on the course card's session display when the course is previewed from the course catalog.
Select Course Sessions Display to activate the Course Session Display actions panel.
Under Maximum number of sessions, you type in the number of course sessions, out of the total number of planned sessions, that will be displayed on the course home page and on the course card's session display when the course is previewed from the course catalog. The default value is 1.
The remaining course sessions will be visible for users when they select the drop-down button.
For example, if there are five planned sessions in the course and you have configured 1 in Maximum number of sessions. Then one session will be visible to learners on the course home page and on the course card's session display when the course is previewed from the course catalog.
The remaining course sessions can be seen by selecting More sessions+ from the course card.
Or Show more sessions from the course home page, under Information.
This configuration allows you to choose the enrollment flow into courses and training plans. Select Enrollment Flows to call out the action panel.
Here, you can enable/disable by dragging On/Off the Enrollment Flows. By default, they all are enabled, except the External Approval (Webhook):
- Automatic Approval – approval is done by the system after learner enrolls in the course (enrollment requests are automatically created with the enrolled status)
- Line Manager Approval – enrollment request should be approved or rejected by the line manager (users assigned as line manager in Azure AD)
- Administrator Approval – enrollment request should be approved or rejected by the LMS administrator
Select the needed Enrollment Flows and click Save or Cancel changes.
NOTE: External Approval (Webhook) enrollment flow allows creating a custom approval flow (e.g. in Microsoft Flow) using the ‘EnrollmentApprovalRequest’ Webhook Event.
For more detailed information please see this article on LMS365 Webhooks.
SharePoint Site Theme Settings
SharePoint default behavior is to apply a random color theme to the site of a newly created course or training plan. So if no color theme is set for the SharePoint site of courses and training plans, these sites will have different and random color themes. Action buttons, links, and the like will, therefore, be of different colors on different training home pages in the same course catalog.
SharePoint Site Theme Settings allow course catalog admins to control the color theme of course and training plan sites by selecting a standard SharePoint color theme to be applied to the SharePoint site of courses and training plans within the course catalog.
To set a color theme, go the LMS365 Admin Center > Course Catalog Settings under Settings > LMS Configuration.
TIP: The color theme of the catalog's site itself is not influenced, since this is set directly in SharePoint.
When you enable the toggle Set Color Theme for Training Pages, you will see a list of standard SharePoint color themes. Select one of the color themes to apply to the course and training plan sites within the catalog and select Save.
NOTE: You can only select the standard color themes of SharePoint, not company themes/custom themes.
A confirmation message will notify that you are going to change the color theme applied to the training pages in the catalog and the result of this.
The setting can either be applied to all existing and new course and training plan sites, or just to course and training plan sites created after the configuration.
Select Save to save the changes and apply the color theme or Cancel to discard.
TIP: It is possible to apply the color themes directly from the SharePoint site. For more information, please navigate to this article.