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LMS Configuration section under Catalog Settings of the course catalog

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Introduction

Course catalog admins can configure a range of settings for a course catalog the LMS Configuration section under Catalog Settings. The article describes these configurations in details.

 

Where to start

Required role: course catalog admin.

In the LMS365 Admin Center, go to Catalog Settings and select LMS Configuration. The LMS Configuration panel opens where you can select and configure the settings for the course catalog:

 

 

Course Rating

The Course Rating setting enables you to control the rating function for courses and training plans in the course catalog by toggling the Show Rating option On/Off.

When the Show Rating option is toggled Off, learners can't rate courses and training plans. In this situation, the option of sorting by Highest Ranked Courses is unavailable from the course catalog's overview of training, and the Manage Rating option is hidden from the Course Management and Training Plan Management panels.

When the Show Rating option is toggled On, learners can rate courses and training plans in LMS365 using a star rating system. 

To configure training rating:

1. Select Course Rating. The Course Rating panel opens.

2. From the Course Rating panel, toggle the Show Rating option On/Off depending on the current status and the result you want to achieve.

3. Save the changes or Cancel to close the panel.

 

 

Course Sessions Display

Under Course Sessions Display, you can define the number of course sessions in the Instructor-Led trainings that are shown on the course home page when the course is previewed from the course catalog.

To configure this number, under Maximum number of sessions, type in the number of course sessions out of the total number of planned sessions that will be displayed on the course home page and on the course card's session display when the course is previewed from the course catalog. The default value is 1.

 

 

If the number of sessions in a course exceeds the value in Maximum number of sessions, more course sessions are visible for users when they select the drop-down button.


EXAMPLE

There are four planned sessions in the course, and you have configured two in Maximum number of sessions. Then, two sessions are visible to learners on the course home page. The remaining course sessions can be seen by selecting Show more sessions in the Information section on the course home page.

 

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Enrollment Flows

The Enrollment Flows setting enables you to choose which enrollment flows are available for courses and training plans in the course catalog. By default, all enrollment flows are enabled, except External Approval (Webhook)

To configure available enrollment flows:

1. Select Enrollment Flows. The Enrollment Flows panel opens.

2. On the Enrollment Flows panel, move On/Off the toggles of different types of flows to enable/disable relevant enrollment flows. 

  • Automatic Approval. Enrollment is done automatically by the system when a learner enrolls in the course or training plan.

  • Line Manager Approval. Learner's enrollment request needs to be approved or rejected by the line manager of the learner (users assigned as line manager in Azure AD).

  • Administrator Approval. Learner's enrollment request need to be approved or rejected by the course or course catalog admin.

  • External Approval (Webhook). This type of enrollment flow makes it possible to create a custom approval flow (for example, in Microsoft Power Automate) using the ‘EnrollmentApprovalRequest’ webhook event. For more information, please see this article on LMS365 webhooks.

3. Save the changes or Cancel to close the panel.

 

 

Regional Settings

Under Regional Settings, you can configure time zone, locale, and the first day of the week for the course catalog in question. By default, courses and training plans inherit regional settings from the course catalog.

To configure regional settings of the course catalog:

1. Select Regional Settings. The Regional Settings panel opens where you can see the default settings.

2. On the Regional Settings panel, select the relevant values under the Time Zone, Locale, and First day of the week fields.

  • Time Zone. Defines the time used by the course notifications and reports of the course catalog. 

  • Locale. Determines the format of numbers, date, and time, and the language the course catalog uses in notifications and reports. The selected locale automatically sets the First Day of the Week. 

  • First Day of the Week. Sets the first day of the week for all training created within the course catalog. The First Day of the Week is used by:

This Regional Settings you configure in this section become the default settings of all courses and training plans in the course catalog, but can be manually customized for each course or training plan in the training Settings > Regional Settings while creating or editing it.

3. Save the changes or Cancel to close the panel.

 

 

Training Banner Image

The Training Banner Image option enables you to upload a library of banner images on course catalog-level and to select an image among these to be the default banner image for courses and training plans created in the course catalog.

 

To add images to the selection:

1. Select Training Banner Image. The Training Banner Image panel opens where you can see all images uploaded to the library of banner images and can manage them or upload new ones.

2. On the Training Banner Image panel, select Upload  to upload new images from your device.

We recommend to use images of a 1236 pixels' width and in the following formats: PDF, SVG, PNG, JPEG.

LMS365 dimensions for the banner image on course and training plan home pages are 1204 x 228, which is the equivalent to an aspect ratio of 5.28:1. As pages are responsive across devices (being scaled differently depending on layouts, devices, and screen sizes used), the dimensions of the banner image will also change. You can learn more about the principles that we follow relating to responsiveness here.

All uploaded images become part of the banner image library shared within the whole course catalog and can be used by all course catalog and course admins as banner images of courses and training plans.

All images that are uploaded via the Banner Image setting in the Create/Edit Training (Course)/Training Plan panel also automatically become part of the banner images library - regardless if these images are used in any training or just uploaded. 

3. Save the changes or Cancel to close the panel.

 

To add an image as the default banner image:

1. Select Training Banner Image. The Training Banner Image panel opens where you can see all images uploaded to the library of banner images and can manage them or upload new ones.

2. On the Training Banner Image panel, select the image from the selection of banner images .

The selected image is highlighted with a blue frame. The currently applied image is marked with a blue checkmark and featured at the top of the panel to show that it's the default banner image for all new training of this course catalog. 

3. Save the changes or Cancel to close the panel. The selected image is marked with a blue checkmark and featured at the top of the panel to show that it's the default banner image for all new training of this course catalog. 

 

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If you don't want a default banner image, you can unselect the image that is currently the default banner image and save these changes. In this case, new courses and training plans don't have a banner image unless it's added by the admin. 

 

To delete images from the library of banner images, select the images and press Delete. This action can't be undone. Images that are in use as a banner image in any course or training plan can't be deleted. If you try to delete such an image, a message warns you: 'You can't delete this image. It is in use'.

 

xAPI Configuration

The xAPI Configuration option in the Global Settings enables LMS365 to send statements on learners' training start and completion to an external Learning Record Store (LRS) through xAPI signals. Signals are sent from LMS365 to the connected LRS when learners start and complete any kind of training in the current course catalog, except for imported external training. To find more details about the Experience API and when to use it for integrations see this article.

By default, the xAPI Configuration option is toggled Off.

 

 

To allow tracking of learners’ activities in a 3rd party Learning Record Store (LRS) via xAPI:

1. Select xAPI Configuration. The xAPI Configuration panel opens.

2. On the xAPI Configuration panel, toggle the Send xAPI signals to external LRS to the On position. The additional fields appear that are required to fill out:

  • LRS Endpoint. Enter the full URL of the LRS endpoint. You can get it from the LRS you want to send learners' statements to.

  • Username. Enter the same username you use in your LRS or access key for authentication into LRS. 

  • Password. Enter the same password you use in your LRS or secret key for authentication into LRS.

3. Save to complete the configuration. A test connection is executed with the provided credentials.

Select Cancel to cancel the action and close the xAPI Configuration panel.

If you decide to disable the configuration after the entered data have been saved, toggle the Send xAPI signals to external LRS option Off. Data that was previously saved will be preserved.

 

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