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LMS configuration: manage course catalog settings

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Introduction

Catalog admins can configure a range of settings for a catalog the LMS Configuration section under Catalog Settings. The article describes these configurations in detail.

 

Where to start

Required role: catalog admin.

In the LMS365 Admin Center, go to Catalog Settings and select LMS Configuration. The LMS Configuration panel opens, from which you can select and configure the settings for the catalog:

 

Course Rating

The Course Rating setting enables you to control the rating function for courses and training plans in the catalog by toggling the Show Rating option On/Off.

When the Show Rating option is toggled Off, learners can't rate courses and training plans. In this situation, the option of sorting by Highest Ranked Courses is unavailable from the catalog's overview of training, and the Manage Rating option is hidden from the Course Management and Training Plan Management panels.

When the Show Rating option is toggled On, learners can rate courses and training plans in LMS365 using a star rating system.

 

To configure training rating:

1. On the LMS Configuration panel of the Catalog Settings, select Course Rating. The Course Rating panel opens.

2. From the Course Rating panel, toggle the Show Rating option On/Off depending on the current status and the result you want to achieve.

3. Save the changes or Cancel to close the panel.

 

Course_rating

 

Number of sessions displayed

Under Number of sessions displayed, you can define the number of sessions and session groups for instructor-led courses that are shown on the course home page, and on the session display of the course card when the course is previewed from the catalog.

To do this, enter the Maximum number of sessions. The default value is 1. If the number of sessions and session groups in a course exceeds the value in Maximum number of sessions, users can see more sessions and session groups if they select the Show more sessions.

 

Number_of_sessions_displayed_option

 

EXAMPLE

There are four planned sessions and two session groups for the course, and you've configured Maximum number of sessions to show two. Depending on the start dates of the sessions and session groups, two of them are visible to users on the course home page. The remaining sessions and session groups can be shown by selecting Show more sessions in the Sessions section of the course home page.

 

Sessions_section_on_CHP

 

Enrollment Flows

The Enrollment Flows setting enables to configure which enrollment flows are available for courses and training plans in the catalog. By default, all enrollment flows are enabled, except External Approval (Webhook).

 

To configure available enrollment flows:

1. Select Enrollment Flows. The Enrollment Flows panel opens.

2. On the Enrollment Flows panel, move On/Off the toggles of different types of flows to enable or disable relevant enrollment flows, respectively. 

  • Automatic Approval. Enrollment is done automatically by the system when a user enrolls in the course or training plan.
  • Line Manager Approval. User's enrollment request needs to be approved or rejected by the line manager of the user (users are assigned as line manager in Azure AD).
  • Administrator Approval. User's enrollment request needs to be approved or rejected by a course or catalog admin.
  • External Approval (Webhook). This type of enrollment flow makes it possible to create a custom approval flow (for example, in Microsoft Power Automate) using the ‘EnrollmentApprovalRequest’ webhook event. For more information, see this article on LMS365 webhooks.

3. Save the changes or Cancel to close the panel.

 

Enrollment_flow

 

Regional Settings

Under Regional Settings, you can configure time zone, locale, and the first day of the week for the catalog in question. By default, courses and training plans inherit regional settings from the catalog.

 

To configure regional settings of the course catalog:

1. Select Regional Settings. The Regional Settings panel opens where you can see the default settings.

2. On the Regional Settings panel, select the relevant values under the Time Zone, Locale, and First day of the week fields.

  • Time Zone. Defines the time used by the course notifications and reports of the catalog.

  • Locale. Determines the format of numbers, date, and time, and the language the catalog uses in notifications and reports. The selected locale automatically sets the First Day of the Week. 

  • First Day of the Week. Sets the first day of the week for all training created within the catalog. The First Day of the Week is used by:

This Regional Settings you configure in this section become the default settings of all courses and training plans in the catalog but can be manually customized for each course or training plan in the Settings section > Regional Settings of the training configuration panel.

3. Save the changes or Cancel to close the panel.

 

Regional_settings_of_a_catalog

 

Training Banner Image

The Training Banner Image option enables you to upload a library of banner images on catalog-level and to select an image among these to be the default banner image for courses and training plans created in the catalog.

 

To add images to the selection:

1. Select Training Banner Image. The Training Banner Image panel opens where you can see all images uploaded to the library of banner images and can manage them or upload new ones.

2. On the Training Banner Image panel, select Upload to upload new images from your device.

We recommend using images of a 1236 pixels' width and in the following formats: PDF, SVG, PNG, JPEG.

LMS365 dimensions for the banner image on course and training plan home pages are 1204 x 228, which is the equivalent to an aspect ratio of 5.28:1. As pages are responsive across devices (being scaled differently depending on layouts, devices, and screen sizes used), the dimensions of the banner image will also change. You can learn more about the principles that we follow relating to responsiveness here.

All uploaded images become part of the banner image library shared within the whole catalog and can be used by all catalog and course admins as banner images of courses and training plans.

All images that are uploaded via the Banner Image setting in the Create/Edit Training (Course)/Training Plan panel also automatically become part of the banner images library - regardless if these images are used in any training or just uploaded. 

3. Save the changes or Cancel to close the panel.

 

To add an image as the default banner image:

1. Select Training Banner Image. The Training Banner Image panel opens where you can see all images uploaded to the library of banner images and can manage them or upload new ones.

2. On the Training Banner Image panel, select the image from the selection of banner images.

The selected image is highlighted with a blue frame. The currently applied image is marked with a blue checkmark and featured at the top of the panel to show that it's the default banner image for all new training of this course catalog. 

3. Save the changes or Cancel to close the panel. The selected image is marked with a blue checkmark and featured at the top of the panel to show that it's the default banner image for all new training of this catalog. 

 

Training_banner_image

 

If you don't want a default banner image, you can unselect the image that is currently the default banner image and save these changes. In this case, new courses and training plans don't have a banner image unless it's added by the admin. 

To delete images from the library of banner images, select the images and press Delete. This action can't be undone. Images that are in use as a banner image in any course or training plan can't be deleted. If you try to delete such an image, a message warns you: 'You can't delete this image. It is in use'.

 

xAPI Configuration

The xAPI Configuration option enables LMS365 to send statements on learners' training start and completion to an external Learning Record Store (LRS) through xAPI signals. Signals are sent from LMS365 to the connected LRS when learners start and complete any kind of training in the current catalog, except for imported external training. For more information about the Experience API and when to use it for integrations, see this article.

By default, the xAPI Configuration option is toggled Off.

 

xAPI_Configuration

 

To allow tracking of learners’ activities in a 3rd party Learning Record Store (LRS) via xAPI:

1. Select xAPI Configuration. The xAPI Configuration panel opens.

2. On the xAPI Configuration panel, toggle the Send xAPI signals to external LRS to the On position. The additional fields appear that are required to fill out:

  • LRS Endpoint. Enter the full URL of the LRS endpoint. You can get this from the LRS to which you want to send learners' statements.
  • Username. Enter the same username you use in your LRS or access key for authentication into LRS.
  • Password. Enter the same password you use in your LRS or secret key for authentication into LRS.

 

Enable_xAPI_configuration

3. Save to complete the configuration. A test connection is executed with the provided credentials.

Select Cancel to cancel the action and close the xAPI Configuration panel.

If you decide to disable the configuration after the entered data has been saved, toggle the Send xAPI signals to external LRS option Off. Data that was previously saved will be preserved.

 

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