LMS admins: overview and management

Introduction

The LMS admin role can be provided to several users in your organization.

Users with the LMS admin role can add or remove LMS and catalog admins, create catalogs if the LMS admin is assigned a SharePoint admin role as well, delete catalogs, edit language files, manage global settings and configure the Settings section of My Training Dashboard.

In this guide, we'll cover how to add LMS admins, unassign this role from users, and message LMS admins in LMS365.

 

NOTE   

LMS admin won't have permissions to manage catalogs until they are added as a catalog admin to the catalog in question.

 

Add LMS admins

Required role: LMS admin or Microsoft 365 global admin.

To add a new LMS admin:

1. In the Global Settings, go to LMS Administrators and select +Add LMS Administrator. The Add LMS Administrator panel opens.

2. On the Add LMS Administrator panel, in the Select Users(s) field, select users to assign the LMS admin role. This field is required.

It's not possible to select external users.

 

Add_lms_admin_withou_notifying_a_user

 

3. Select whether to notify the selected users about assigning the new role by toggling the Notify User(s) option to the On position. When the option is toggled On, two additional fields appear: Subject and Message. Both are completed with default text but can be manually changed.

 

Add_lms_admin_with_notifying_user

 

4. Select Save to complete assigning users as LMS admins. Select Cancel to cancel the action.

If some of the selected users don't have a specified email, you'll see a message notifying that these users won't receive the email message.

Select Confirm to complete assigning the role or Cancel to go back to the panel.

 

Add_user_with_no_email_as_an_lms_admin

 

The added LMS admins will be listed on the LMS Administrators page, where the emails, users who assigned them the role, as the date and time of the role assignment are specified.

LMS_admins_page

 

Send email messages to LMS admins

Required role: LMS admin or Microsoft 365 global admin.

To send a message to the LMS admins:

1. In the Global Settings, go to LMS Administrators and select the relevant users you want to send an email to. To select all the users in the list, select the Name checkbox.

The LMS Administrator Management panel opens.

2. On the LMS Administrator Management panel, select the Send Email Message option. The Send Email Message option is available only for users with a specified email.

 

Acions_for_an_lms_admin

 

3. After selecting the Send Email Message option, two fields appear: Subject and Message. complete the fields with the text you want to send to the LMS admins.

 

Email_lms_admins

 

4. Select Send to send the email or Cancel.

 

Unassign LMS admins

Required role: LMS admin or Microsoft 365 global admin.

 

IMPORTANT   

The unassigned user will lose the access to the Global Settings of LMS365.

 

To unassign an LMS admin:

1. In the Global Settings, go to LMS Administrators and select the relevant users you want to unassign the LMS admin role from. The LMS Administrator Management panel opens.

2. On the LMS Administrator Management panel, select Unassign and confirm your action in the confirmation dialogue. The unassigned users will lose the access to the Global Settings of LMS365.

 

Unassign_lms_admins

 

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