LMS Configuration - managing general global LMS settings

Introduction

From the LMS Configuration section, Microsoft 365 global administrators and LMS administrators can manage the general, global configurations of:

These settings will affect all course catalogs of the tenant.

 

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Image of the global LMS configurations. Please be aware that these configurations are only displayed in two 2 columns when in full screen size mode on web pages. 

 

In this guide, we will walk you through these general LMS configurations of LMS365.

 

Learner List Columns

In the Learner List Columns section, you can change the view of the Learner List of сourse сatalogs. For example, to add new columns as well as to manage columns generated by the LMS365 system.

To add new columns to the Learner List:

  1. Select Add a Column:

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  2. Complete the required fields in the form:

    Title: Enter the name of the column.

    Type: Choose the preferred data type from the drop-down list. The default type is string. Please note that you will not be able to change the type after creating the column.

    Description: Specify a description of the column.

    Visible on Learner List: Define the ability for the column to be either shown on or hidden from the learner list. When disabled, the column will be hidden from the list of the columns that can be displayed on the Learner List.

  3. Select Save.

 

NOTE: To add the columns that have already been created on the Learner List, navigate to the Learner Administration > Learner List > select More at the top panel to expand the menu > select Edit view columns and select the columns you want to be shown on the Learner List > select Save.

The columns will be displayed in the Learner List of all сourse сatalogs in the tenant.

 

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 To edit a column in the Learner List:

  1. Select the column you would like to edit and then select Edit Column in the Actions panel.

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  2. Make the changes you wish and select Save.

Depending on the way the column was created, different options will be available in the Actions panel:

  • For the LMS365 System columns, you can enable or disable the Visible on Learner List option as well as overwrite the data (except the Username, User is in Course Catalog, and Manager columns) by enabling Custom Synchronization. Once Custom Synchronization is enabled, LMS365 will no longer synchronize the data from Microsoft Azure Active Directory and you can populate the column from your own data source via API.

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  • For the columns created by administrators in your organization, you can change the title, description, and the ability to be shown on the Learner List.

 

To delete a column from the Learner List:

  1. Select the relevant column and then, from the Actions panel, Delete Column.
  2. The information the column contains will be deleted from the database as well as from the Learner List.

 

NOTE: The Delete Column option is only available for columns created by administrators in your organization. LMS365 System generated columns can't be deleted.

 

 

Access to Learner Details

LMS365 allows you to control access to certain details about learners’ training activities. This can be relevant due to your organization's privacy requirements.

Under the Access to Learner Details section, you can limit access for line managers and course administrators to the following learner details:

  • Learner’s score on activities.
  • Number of attempts the learner has made to complete an activity.
  • Time the learner has spent to complete an activity.

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To restrict access to this data:

  1. Disable the ability for either line managers, course administrators, or both by turning the toggle off.

    The Access to Full Learner Details for Line Managers option gives possibility to prevent line managers from viewing learners' number of attempts, detailed scores, and time spent on activities.

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  2. The Access to Full Learner Details for Course Administrator option gives possibility to hide the learners' number of attempts, detailed scores, and time spent on activities for course administrators.

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  3. Select Save.

For more detailed information about the data that line managers and course administrators will no longer be able to view, please see this guide with details on access to learner details.

 

Course Targeting

Courses and training plans can be targeted towards a defined audience and only be displayed to this audience in course catalogs. This, however, requires that the Course Targeting option is enabled in the global settings of LMS365.

By default, the Course Targeting option is turned off. This is due to the fact that enabling Course Targeting will reduce the performance of course catalogs slightly, as all courses will be filtered based on the user’s permissions.

This means that all users with access to a course catalog by default will see all training in it - despite audience settings of individual courses/training plans - until this setting is changed. However, the access to the training will still depend on the target audience specified for the training (if there is any, if not, everyone from the course catalog can access the training and enroll in it).

You enable course and training plan targeting under the Course Targeting section.

 

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After you have switched on course targeting, users will only see courses and training plans that are targeted to them in course catalogs.

Course and training plan targeting can be managed during the training creation process.

Please see this guide for details on how training audience and course targeting works.

 

Internal Cost Currency

Under the Internal Cost Currency section, you can configure the currency that will be used to register the internal cost of session-based learning.

 

 

NOTE: The internal cost per learner depends on the total number of learners in the session. It's calculated as the division of the internal cost for the session by the number of learners with registered attendance. For learners, whose attendance was marked as absent or absent (informed) the cost will not be calculated.

 

 

To specify or change the currency:

  1. Select the desired currency from the drop-down list.

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  2. Select Save.

 

NOTE:

  • The default currency is the United States Dollar (USD). If you change the currency, the already registered or entered cost will not be recalculated. The only difference will be in the currency symbol.

  • Once you have selected the currency, its symbol will appear next to the Internal Cost field on the edit or create new course session panel across all the course sessions on all the course catalogs within the tenant.

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You can find the summary information for the internal cost using the LMS365 API.

To view the internal cost per learner as well as per session via the LMS365 API, use the endpoint get/reports/courseSessions/learnerIndividualCost.

  • For the internal cost per learner, navigate to the relevant learner > Cost:
    "Cost": 100,
    "Currency": "USD"
  • For the total cost per session, navigate to the relevant course session > Cost, e.g.
    "Cost": 1000

To build the reports, you can use Microsoft Power BI following these steps.

 

Line Management Settings

Under the Line Management Settings section, you can modify what line managers’ have availabilities to in LMS365 through the Line Manager Dashboard.

 

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The Show Line Manager Dashboard option gives an ability to turn off the link to the Line Manager Dashboard for the whole tenant. If this option is disabled, users will not see the link to the Line Manager Dashboard from My Training Dashboard. If you deselect this option, the next two options will be unavailable for you.

The Manage Enrollments and Training Records option gives an ability to disable enrollment, unenrollment of learners as well as the possibility to import the external training functionality from the Line Manager Dashboard.

The Include Classic Team View option gives an ability to show links to the Line Manager Dashboard as well as to the Classic Team View on My Training Dashboard.

Select Save to save your changes.

 

New Features

The New Features section is only displayed when there are new or upcoming features in LMS365 that can be enabled in preview mode for testing purpose.

 

 

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