Installing LMS365

Introduction

This article provides guidance for how to install LMS365.

Required role to perform the installation: Microsoft 365 global administrators

Watch the video or scroll the article (article includes more details).

Requirements

Server software requirements

LMS365 has been developed to run within the Microsoft 365 SharePoint Online environment. SharePoint is a dynamic platform that allows you to create, edit, and share content for facilitating teamwork. Learn more about SharePoint here

 

Best performance practices

There are no limits from the side of LMS365, but due to SharePoint limitations, the maximum number of separate enrollments per course is 5,000 users. For more information, read about the service limits in SharePoint for Microsoft 365.

 

Client requirements

There aren't any explicit limitations. However, use the most recent versions of the following browsers for the best experience with Microsoft 365 Online and LMS365. For more detailed information, please see this article

 

Operating System Brower Type
Windows 10, 11 Microsoft Edge, Mozilla Firefox, Google Chrome
Windows 8, 8.1, or 7 (SP1) Microsoft Edge, Mozilla Firefox, Google Chrome
Mac OS X (Sierra (10.12) and later) Microsoft Edge, Apple Safari 10+ or Google Chrome
Linux Mozilla Firefox or Google Chrome
iOS We recommend that you use the LMS365 Mobile App instead of the browser
Android We recommend that you use the LMS365 Mobile App instead of the browser

 

For detailed information regarding Microsoft's and LMS365 announcement of end-of-support for Internet Explorer 11 and Edge Legacy, please refer to this article.

 

Installation of the LMS365 app

 

IMPORTANT   

For tenancies that are hosted in the US Government Azure Cloud, the installation procedure is the same except for the location of the installer URL. This URL will only be disclosed upon installation with an LMS365 representative. After the LMS365 installation process is done, and the first course catalog is created, the LMS365 app, with all tools included in it, will automatically be added to the SharePoint App Catalog.

 

Prerequisites

To start working with LMS365, please make sure that the following prerequisites are met:

  1. Microsoft 365 with SharePoint Online is installed.
  2. LMS365 is based on a SharePoint app, so you must have an app catalog site created within SharePoint. For detailed information on how it is done, please consult step 1 of this article: https://docs.microsoft.com/en-us/sharepoint/use-app-catalog
  3. In order to install LMS365, you must be a Microsoft 365 global administrator for the Microsoft 365 tenant where you’re installing LMS365, have at least “Owners” permissions to the app catalog, and at least “Read” permission to the SharePoint root site collection.

Installation

There are two approaches you can use to install LMS365:

  • Microsoft AppSource Installation (start from step 1 of this guide): LMS365 is verified with Microsoft AppSource which enables you to install our solution from their site. This method will require an additional step to install LMS365. If you choose this installation approach, please follow this guide from step 1. 
  • Direct Installation (start from step 2 of this guide): You can access the secure LMS365 installation directly and follow this streamlined process. This method requires one step less and will enable you to install LMS365 quicker. If you choose this installation approach, please follow this guide from step 2. 

To install LMS365, please follow the steps below:

1. Go to Microsoft AppSource: https://appsource.microsoft.com/en-US/product/web-apps/elearningforce.lms365_spfx

 

NOTE   

This step is not applicable to tenancies in the US Government Azure Cloud. Please reach out to your LMS365 account manager for further details.

 

  • Select Get Now and sign in with your Microsoft 365 global administrator account.
  • Fill out information in the form, if there are empty fields left to be filled out, and adjust the pre-filled fields if needed. Select the box to grant Microsoft permissions.
  • Select “Continue”. You will now be directed to install LMS365 on your Microsoft 365 tenant and start the LMS365 provisioning process.

2. You either start the installation process from here by going to: https://lms.365.systems. If you have started the installation process from step 1 of this guide, you will have been automatically redirected to this site.

Sign in to accept the LMS365 permissions.

Depending on their browser and browser settings, some users may be prompted to consent to these same permissions twice.

 

Data Handling Security & Privacy  including  Our Commitment to Data Privacy, Information Security and GDPR Compliance

 

Applications marked as publisher verified - a blue “verified” badge - means that the publisher has verified their identity using a Microsoft Partner Network account that has completed the verification process and has associated this MPN account with their application registration.

 

NOTE   

You can find details about the permissions for the App Authorization in our Trust Center

 

LMS365 will install the LMS365 app to course catalog sites automatically. This app enables LMS365 app to work correctly. For example, it gives permissions to manage courses and training plans, upload documents to learning modules, etc.

 

 

3. Now, you will enter the LMS365 provisioning process. Select Get Started to get going. 

 

 

4. First, select which Microsoft Azure Data Center LMS365 will be provisioned in. We recommend you to select the region in which your Microsoft 365 tenant was provisioned or the data center nearest to you. Select Next when you have selected the relevant region.

 

 

5. You will be asked to confirm your choice of region or go back to select a different.

 

 

IMPORTANT   

Remember, after this step of the installation process, the selected region can't be changed on your own initiative (only by request).

 

Note that if the SharePoint App Catalog has been created recently, it may take up to 20 minutes to get the App Catalog available for deploying new packages.

When the provisioning of LMS365 has successfully started, you will see the following screen. 

 

 

NOTE   

If the Microsoft 365 tenant does not have an App Catalog, or the App Catalog has been created within the last 20 minutes, a message will notify that the verification has failed.


After following the instruction of the message, you can return and refresh the page to continue the installation process

 

The process of provisioning LMS365 will typically take five to seven minutes. 

 

 

6. Before you can start to use the LMS365 App, you will be required to activate the license.

We strongly recommend to activate the license before you start working with LMS365. Most tools of LMS365 will not work before the license is activated.

 

Next steps

Now that you have installed LMS365, you're ready to get the show on the road :)

We have designed LMS365 to be as quick and easy to set up to use as possible. Below are a couple of things to look into to get started!

 

1) Check to make sure everyone has the access they need

Whether your company installed LMS365 themselves or you used your Installation
Services with us to guide you on your install, it's best to check and make sure everyone has
the access they need to get started.

For example, are all your administrators given proper access to the LMS? Do they have too
many or too little permissions to do things? How about giving your learners access?

You can learn more about the different permissions and roles on LMS365 here.

If you don't know or are not sure of if everyone has the proper access, we recommend speaking with your Microsoft 365 global administrator for further assistance to confirm that everyone is good to go!

 

After installing LMS365, you can start configuring the solution. 

Please see this guide on how to assign LMS administrators, this guide on how to configure the general global settings of LMS365, and this guide on how to create and configure course catalogs.

 

2) Get started with your LMS

The basics of using your LMS are simple: You need to create a course catalog for your training, create courses and perhaps training plans, add content to the courses, and let your learners start taking the training.

 

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