The enrollment deadline option

Introduction

In this article, we provide you with an overview of the Enrollment Deadline option for the Instructor-Led Training. This option helps administrators and session instructors to avoid last-minute sign-ups and enables instructors to take the number of attendees into consideration when planning sessions.

Understand the opportunities the option provides, see how it affects the learner's capabilities, and find out how to manage the Enrollment Deadline function. 

 

What is the Enrollment Deadline option?

Enrollment Deadline is an option that enables the course admin to set the date and time after which learners will be unable to self-enroll in separate session(s) of the Instructor-Led Training with the Enroll user into multiple- and single- course sessions enrollment type and courses with the Enroll user into all course sessions enrollment type. Enrollment Deadline is optional. 

This setting doesn't affect the admin's capability to manage learner enrollment or waiting list behavior. 

 

If you set an enrollment deadline, it is displayed on the course home page. The placement of the Enrollment Deadline depends on the course enrollment type:

  • For courses with the Enroll user into a single course session enrollment type, the enrollment deadline is displayed below the session information for each session that has a deadline set.

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  • The courses with the Enroll user into all course sessions enrollment type, the enrollment deadline is displayed below the general course information because the deadline is applied to all the sessions of the course.

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  • For courses with the Enroll user into multiple course sessions enrollment type, the enrollment deadline is displayed below the session information for each session that has a deadline set.

 

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Managing the Enrollment Deadline

The Enrollment Deadline is available only for Instructor-Led Training courses.

Where the Enrollment Deadline is managed depends on the course Enrollment Type set during course creation

For the single- and multiple-sessions enrollment type, the Enrollment Deadline field is managed in the relevant session in the following way:

1) During course creation or edit, navigate to the Sessions section of the create/edit panel.

2) Select the relevant session or create a new one. On the Edit/Create Course Session panel, complete the Enrollment Deadline field.

 

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For the all-sessions enrollment type, the Enrollment Deadline is managed during course creation or edit, under the Basic Details course section in Sessions Configuration.

 

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When the Enrollment Deadline is set

When the Enrollment Deadline is set, you can find the notifications on the enrollment deadline on the course configuration panel, depending on the enrollment type: 

  • For courses that have the all-course sessions enrollment type, in the Sessions and People section. 

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  • For courses that have the single- or multiple-course sessions enrollment type, you can find the notifications on the enrollment deadline for each session separately in the following way:

1) In the Sessions section, select the relevant session.

2) On the opened Actions panel, select Manage Learners.

3) On the opened Manage Learners panel, you can see the notification on the enrollment deadline set for this session.

 

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When the Enrollment Deadline has passed

If the Enrollment Deadline has passed, the admin's capability to manage enrollments is not affected by the Enrollment Deadline option.

Learners will be unable to self-enroll in separate session(s) of the Instructor-Led Training with the Enroll user into multiple- and single- course sessions enrollment type and courses with the Enroll user into all course sessions enrollment type.

If the learner is registered in the session with the passed enrollment deadline, this learner can still cancel the registration for this session and select another one.

 

On the course home page, learners will be notified about the passed enrollment deadline, depending on the enrollment type of the course:

  • For the courses with the Enroll user into a single course session enrollment type, learners won't be able to select the session with an enrollment deadline in the past. The session will be greyed out and unavailable for selection.

 

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However, if learners were added to a waiting list for a course session that has an enrollment deadline set, they are automatically enrolled in this session if a place become available, even if the enrollment deadline has passed. This happens because their enrollment request was registered within the enrollment deadline period.

If the learner is registered in the session with the passed enrollment deadline, this learner can change the session registration by selecting another session from available session in the course. In this case, before the learner selects the Change session registrations button, it is still possible to go back to this session with the passed enrollment deadline and keep the seat. After the session registration is changed, this session with the passed enrollment deadline becomes unavailable for selection.

 

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  • For the course with the Enroll user into multiple course sessions enrollment type, learners won't be able to select the session with an enrollment deadline in the past. The session will be greyed out and unavailable for selection.

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However, if learner was added to a waiting list for a session that has an enrollment deadline set, they are automatically enrolled in this session if a seat become available, even if the enrollment deadline has passed. This happens because their enrollment request was registered within the enrollment deadline period.

If the learner is registered in the session with the passed enrollment deadline, this learner can change the session registration by selecting another session from available session in the course. In this case, before the learner selects the Change session registrations button, it is still possible to go back to this session with the passed enrollment deadline and keep the seat. After the session registration is changed, this session with the passed enrollment deadline becomes unavailable for selection.

 

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  • For the all-sessions enrollment type, the enrollment deadline is specified in the Information section of the course. When a learner tries to enroll in the course by selecting the Enroll to course button, they will see the notification You cannot enroll because the enrollment deadline has passed.

However, if learners were added to a waiting list for a course that has an enrollment deadline set, they are automatically enrolled in this course if a seat become available, even if the enrollment deadline has passed. This happens because their enrollment request was registered within the enrollment deadline period.

 

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