Introduction to the LMS365 Admin Center

Introduction

LMS365 offers you a wide selection of tools to administer and configure LMS365.

In this guide, we will show you how you access the LMS365 Admin Center, configure settings for individual course catalogs, and configures global settings in LMS365.

Watch the video below or scroll through the article (more details in the article).

 

 

Find the LMS365 Admin Center

There are several ways to get to the LMS365 Admin Center:

• As an admin, select the gear icon at the top right of a course catalog show the LMS365 Admin Center.

• You can add the LMS365 Admin Center link to the SharePoint site navigation for quick access.
  
  
•  The Microsoft 365 apps launcher allows you to add apps for fast navigation.

Entering the LMS365 Admin Center, you land in the area where you administer the current course catalog. 

 

 

LMS365 Admin Center toolbar

The LMS365 Admin Center has a toolbar that includes the course catalog selector and three icons that are placed at the top right corner. The toolbar includes the following options:

• The course catalog selector enables you to switch between the available course catalogs. Selecting a course catalog from the selector redirects you to the LMS365 Admin Center of that course catalog.
  
  Instructors, course admins, and course catalog admins who have access to the LMS365 Admin Center can use this option. They see only the course catalogs for which they have the instructor, course admin, or course catalog admin role. Additionally, each user can access only the parts of the LMS365 Admin Center that their role allows.

 

 

Selecting All Catalogs directs you to the Course Catalog Management page of the Global Settings area.

 

• Select the speech bubble icon to view a feed of messages from the LMS365 team. The same messages are shown in a banner message at the LMS365 Admin Center. When a banner is read closed, the message can still be found in the feed.
  
  
  
  
  
• Select the bell icon to view a feed of activity notifications relating to course and training plan administration. When managing courses and training plans, a pop-up message provides feedback to the admin and, for example, let the admin know that a course has been successfully saved, that learners have been successfully enrolled, etc.
  
  
  
  
  
• The LMS365 chatbot and live chat option can be accessed by selecting the messages icon in the LMS365 Admin Center toolbar and from the Help menu item in the left-side menu. It can also be accessed from the LMS365 Help Center.
  
  
  

 

LMS365 Admin Center navigation menu

When you first enter the LMS365 Admin Center, you land in the area where you administer the settings of the current course catalog.

Instructors, course admins, and course catalog admins have different type of access to the course catalog parts. Each of these roles can see and access the parts of the course catalog that are relevant to their role. 

On the left-hand side of the LMS365 Admin Center, you find a menu of configuration options that can be collapsed and expanded.

 

 

Back to LMS365

The Back to LMS365 item at the top of the menu takes you to the course catalog home page. 

 

Training Management

When entering the LMS365 Admin Center, you land on the Training Management page. This page displays a list of courses and training plans in the current course catalog. You can perform the following actions:

• Use the filter to narrow the list of courses and training plans shown. From the Select Filter drop-down list, select the Training Type and/or Publishing Status to show only courses and training plans of a relevant type, and with a relevant publishing status.

• Select Create Training to create a course or training plan. This action leads you to the Create Course/Training Plan configuration panel, where you can create an e-Learning or Instructor-Led Training course, or a Training Plan.
  
  
• Select an individual course or training plan to display the Course/Training Plan Management panel, where a variety of options enable you to manage the selected course or training plan.

• The Training Reports link opens the Training Reports panel, where you can configure reports from data on courses, training plans, and learners in the course catalog. The report data can be exported from LMS365.

 

Users

Select Users to get an overview of all users in the course catalog and manage their details.

If the relevant user isn't listed in the catalog, you can go to another catalog using the course catalog selector. You can view and select only those catalogs for which you have the appropriate permissions.

The course catalog selector uses cache memory so it might show course catalogs that you no longer have permissions to view. You will be denied access to a course catalog in this case. To resolve this issue, clear the cache and refresh the page.

 

Selecting a user opens the User(s) panel, where you can manage individual users and view the progress.

 

Content

Under Content, you find the content storage area for quizzes, question pools, and content packages.

• Select the Quizzes menu item to see a list of quizzes in the current course catalog. From the Quizzes page, you can create and manage quizzes for the current course catalog.
  
  
• Select the Question Pools menu item to create and manage question pools of the current course catalog.
  
  
• Select the Content Package Storage menu item to view and manage content packages, such as SCORM and AICC.
  
  
  

 

Catalog Settings

Under Catalog Settings, you will find:

• Certificate Templates – Create certificates and view existing ones.
• Categories – Manage the categories that you use to categorize your courses and training plans.
• Tags – Manage that tags that you use to tag courses and training plans. 
• Skills Framework – Manage the skills and skill level sets of the course catalog. 
• Notifications – Manage the email and Microsoft Teams notifications that LMS365 sends.
• Subscription Information – Get an overview of your subscription information.
• LMS Configuration – Configure course and training plan rating options, the number of sessions that will be shown on the course catalog home page, enrollment flows, regional settings, the default training banner image, and the xAPI configuration.   

 

 

Global Settings

As an LMS365 global admin, the Global Settings provide options that span all course catalogs.

This menu item is available only to users with the permissions to access the Global Settings of LMS365. By default, only the Microsoft 365 global administrator has the permission required to access the global settings. However, it's possible to assign the LMS administrator role to specific people.

 

 

In the LMS365 Global Settings area, you can:

• Create and manage course catalogs from the Course Catalog Management area.
• Manage Language Files.
• Configure the LMS365 mobile app settings by selecting the Mobile Configuration link.
• View and manage Subscription Information.
• Manage LMS Administrators.
• Manage LMS Configuration, including Users Columns, Access to Learner Details, Course Targeting, Internal Cost Currency, Line Management Settings, Integration Connectors, and enable New Features in the preview mode.
• Manage API Keys.

 

Help

From the Help menu item, administrators can access the LMS365 chatbot and live chat option. The live chat option is also available from the top right-hand corner of the LMS365 Admin Center.