In this article, we will provide you with an overview of the LMS365 solution. Understand the basic capabilities of the LMS365 product and see how training is structured in a simple user interface.
Read the article or watch the video below (more details are included in the article).
Introduction to LMS365
LMS365 is a learning management system for Microsoft 365 that enables you to create and manage engaging and targeted courses and training plans for your organization and external users.
- Provide one or more catalogs of courses and training plans.
- Create instructor-led courses, for example, by combining classroom and online presentations, video, text, and other material.
- Add content packages.
- Structure courses with learning modules.
- Include assignments and quizzes.
- Assign certificates to learners for course/training plan completion.
- Track course completion and set an expiry date for compliance.
- Enable training from mobile phones and from Microsoft Teams.
- Benefit from the native Microsoft 365 integration, and set up flows and automated processes with Microsoft's Power Platform.
LMS365 is available as an application to SharePoint Online and can be accessed by users from SharePoint Online sites and pages.
Employing the LMS365 app for Microsoft Teams, you can offer learners the complete LMS365 learning experience from Teams.
You can feature LMS365 courses and training plans in Microsoft Viva Learning.
LMS365 is included in the list of available content providers for your Viva Learning application. If enabled, LMS365 courses and training plans are shown in cards, side by side with other learning content you choose to display in Viva Learning, branded for a seamless learning experience.
Finally, you can make the training experience available from the LMS365 mobile app, which offers the full learning experience for learners. From the mobile app, courses can even be downloaded for offline consumption.
Progress is synced across platforms. Begin your course in SharePoint, continue the learning from your mobile phone on your way home from work, and finish the course in Teams the next day.
Overview of the LMS365 solution
LMS365 is a collection of tools that enable course admins to create new course and training plans in SharePoint Online, Teams, and for the LMS365 mobile app.
For learners, LMS365 offers training that is structured in course catalogs, courses, and training plans.
When working with LMS365, you will get familiar with the following structure and elements of the system.
The course catalog is the main part of the LMS365 app. A course catalog is where your courses and training plans are featured. Here, learners can get an overview of the selection of courses. From the course catalog, you create new courses and training plans. You can have several course catalogs in your LMS365 solution, offering courses and training plans for different audiences. For example, one catalog for an internal audience and another catalog for an external audience.
LMS365 Learning Module Builder
The LMS365 Learning Module Builder helps you organize learning content like documents, videos, quizzes, SCORM, or AICC packages into sequenced learning steps.
You can make sure learners can move to the next step of their training only after they've completed the previous step, making it easier to keep track of overall progress. There is no better way to expose learners to new concepts in the most efficient order―and to ensure learners don't become confused or lost along the way.
LMS365 Quiz Builder
The LMS365 Quiz Builder enables you to create quizzes that can be used as intermediate or final tests in the learning process.
A quiz is a type of examination that consists of various question types, such as Multiple Choice, Multiple Answer, True or False, Ordering, Matching Answers, Free Text Answers, Fill Gap, Hot Spot, or Short Answer.
The interactivity and complexity that quizzes provide can get learners more interested and involved in their learning journey.
Each course catalog has a home page. This page is a standard SharePoint page that you can employ to highlight new training, together with news and stories relevant to the training in your organization.
My Training Dashboard
My Training Dashboard provides learners with an overview of training activities and their progress. From here, learners can get a personal view of their current training status, assigned training, certificates and skills, transcripts, Continuing Education Units (CEUs), and the Leaderboard.
Also, learners can activate LMS365 notifications in Microsoft Teams from the dashboard.
Supervisors can view the learners who require assessment approvals and then approve these assessments.
From My Training Dashboard, line managers can access the Line Manager Dashboard, from where they can observe and manage the training activity of their subordinates.
Administrators can configure the left navigation of the dashboard to determine the information learners will have available from the dashboard.
This is where the learning content lives and is structured into a course.
LMS365 allows you to create two types of course:
- e-Learning—e-Learning consists of on-demand content. This type of course doesn't allow for live sessions or instructors.
- Instructor-Led—This type of course allows for real-time, online sessions, as well as for sessions that require a physical presence in a set location.
Sessions are events in a course that take place at a set time and in a specific space (physical, online, or both) and they have an instructor. As a course admin, you can require learners to attend all or multiple sessions of a course, or allow them to sign up for only a single session of a course.
Use learning modules to prepare the content that learners must complete to progress through a course. Content can be structured in one or more modules of a course and can consist of YouTube videos, documents, Sway, etc.
You can require learners to sign off that they have completed a module and track this for compliance purposes.
Course home page
Each course has a dedicated home page. Here, learners see an overview of the course, including the course description, learning modules, and course sessions.
You might want learners to complete several related courses to gain a certificate or a specific competence. When you have created a set of courses, you can group them into a training plan. In this way, you can create a structured learning experience for learners that consists of several courses.
Training plan home page
Similar to courses, a training plan has a dedicated home page. Here, learners see an overview of the training plan, including the courses that form part of it.