The LMS365 is used for creating and managing courses and training plans as well as adding content packages, learning modules, assignments, and quizzes to the course sites, assigning certificates to learners for course/training plan completion and provides a catalog of courses and training plans for users to enroll.
To get access to all the new features you must be updated to the modern view of SharePoint and LMS365.
This process will be done automatically, and all your data will be safe.
If you had the LMS365 Course Creator & Catalog Add-in installed, and then updated it to the latest version, you will be proposed to update the Course Catalog web part. On the web part, you will see the following message:
After you click ‘Migrate’ button, the web part will be updated, and to all of your courses a new Course Home page will be applied. If you click ‘No, don’t show anymore’ button, the old web part will remain.
After the migration has run, you will see the following message:
Please pay attention, that if you replace the old Course Catalog with the new one manually (without running the migration), it will be impossible to enroll in the courses and training plans. New Course Catalog requires New Course/Training Plan Home pages to have the ‘Enroll’ possibility.
If you install the app for the first time, new Course Catalog web part will be available.
By default, the Course Catalog web part displays a list of all published courses and training plans. If ‘Highest Ranked Courses’ option is enabled in the Course Catalog Settings, the most popular courses/training plans (depending on their rating) will also be shown.
If you have problems with a Course creation, please contact your LMS Administrator (Access Denied message may signal about misconfiguration of the app).
You have got to have minimum Owner rights to create courses.
After Classroom & Blended Training or Webinar has been created, select it, and then click Manage Course Sessions link in the Course Management actions panel.
To be able to select rooms for classroom events while creating a Classroom & Blended Training course, you need to configure settings on two levels: Tenant level and Course Catalog level. Remember that before you could configure settings on the Course Catalog level, first you need to configure them on the Tenant level. To find more please follow to .
By default, ‘Course Description’ and ‘Information’ (as well as ‘Sessions’ for Classroom & Blended Training and Webinar course types) web parts are added to the course site pages of newly created courses. Detailed description and information about the section of
Only users with Owner rights can edit courses.
To edit a course, do the following:
1. On the Course List page select the course you want to edit, and then click Edit Course link on the Course Management actions panel;
2. On the opened page edit settings of the course;
3. To stop editing and discard all changes select “Return to Course Administration”. You will be redirected to the Course List page.
4. To save changes click Save button at the bottom of the page.
5. Click Return to Course Administration link to see your course provisioning.
Training Plan functionality allows creating and managing maps of training courses for the selected learners to give them a total overview of which learning map must be completed by them.
If you have problems with a Training Plan creation, please contact your LMS Administrator (Access Denied message may signal about malconfiguration of the app).
To create a new training plan, do the following:
1. Go to the Administration Back-End, and then on the sidebar in the Course Management section click the Training Plan List link;
2. On the Training Plan List page click Create Training Plan button;
3. Fill in the open form;
Only users with Owner rights can edit training plans.
A list of all Learning Items of the site is displayed on the Learning Modules Web Part. For the users with preview of the new design learning items block is called Content and has different buttons for navigation and review. Detailed information on LMS365 Player can be found in
LMS365 is the Learning Tools Interoperability (LTI) v.1.0/1.1 compliant. This allows integrating external apps and content into our learning management system.
To add an external app, go to the Course Management actions panel, then select Manage External Apps action. After that, click the Add External App button at the top of the page. In the opened actions panel fill in required fields. After clicking the Save button, external app will be added to the course. Select the external app if you want to edit or delete it as well as to view learner’s details.
Depending on the needs of your organization, there are several options of how users can be enrolled into courses:
•By enrolling individual AD accounts or Azure AD groups
Individual AD accounts or Azure AD groups can be added by administrator either during the creation of a course or after it was created.
1. To enroll learners during creating select Users or User groups in the “Learners” field. Users that you're enrolling will be added to course site's “Learners” group:
If a user was enrolled into the course via AD Group, you can unenroll an entire AD group.
To configure User Groups in Office 365 user should have Administrator rights. Login to Office 365 and go to Admin, select GROUPS in the left menu and create or manage existing user groups there.
Depending on the needs of your organization, there are several options of how users can be enrolled into training plans:
•By self-enrolment from Course Catalog
•By enrolling individual AD accounts or Azure AD groups
Individual AD accounts or Azure AD groups can be added by administrator either during training plan creation or after it was created.
1. To enroll learners during creating a training plan, you've got to be in the “Owners” group of the site where course catalog is added. During training plan creation, select Users or User groups in the “Learners” field. Users that you're enrolling will be added to the training plan site's “Learners” group:
2. To enroll learners after the training plan has been created, navigate to Training Plan List – Training Plan Management – Manage Learners. Users that you are enrolling will be added to the training plan site's “Learners” group.
If the user was enrolled in the training plan via AD Group, you can unenroll an entire AD group from the Training Plan.
To configure User Groups in Office 365 user should have Administrator rights. Login to O365 and go to Admin, select Groups in the left-side menu and create or manage existing user groups
In both cases, an external user gets an email notification inviting him to a site that has been shared with him.
If users or AD groups are deleted from training plan site’s learners group, they will be deleted from all courses included in this training plan.
On the course/training plan site it is possible to manage course or training plan correspondingly. To do this, click Course/Training Plan Management link in the upper-right corner next to the course/training plan name
These links are available only for Course/Training Plan Administrators.
The actions panel will be opened by clicking the corresponding link. In the you can manage selected whilst course creation tools, approve enrollments, view course progress, manage rating, as well as edit the course and change the Course Page settings.
In the Learner Administration section, it is possible to manage users.
The information about users is taken from the Azure AD.
Notifications are managed via the Settings section in the Administration back-end.
Only Course Catalog administrators can see such page and manage Notifications & Microsoft 365 Connection Settings.
An email account is used for email delivery and booking Office 365 rooms. To enable correct delivery of email notifications, administrator must configure an email account, which will be used to send email notifications and book Office 365 rooms.
To find the desired template, use the Search field or filter the notifications.
You can edit, disable or enable notifications that will be sent to the users.
Editing of a notification template field by user is called customization and such templates are marked as Custom in the All Templates column. You can disable or enable a notification if needed. For detailed information please visit
The LMS365 configuration is managed from the Settings section in the Administration back-end.
Only Course Catalog administrators can see such page and manage Enrollment Flows.
LMS administrator can view license count as well as create a report from the User Administration tab:
The Global Admin has permissions to manage (i.e. edit, activate, deactivate, etc.) licenses and notifications. To perform these actions, navigate to Global Settings – Settings – License Information and make the desired changes.