Using Azure AD or Microsoft 365 groups with LMS365

In LMS365, an efficient way of adding users to courses and training plans is by enrolling the members of Azure Active Directory (Azure AD) groups or Microsoft 365 groups that can be created via the Microsoft 365 admin center or in Microsoft Outlook. You can find the most used scenarios referring to Azure AD or MS365 groups with LMS365 in this article. 

In this article

• Bulk enrollment of users in courses and training plans via groups
• Add admins to courses and training plans via groups
• Add members to Azure AD or Microsoft 365 groups
• Remove members from Azure AD or Microsoft 365 groups
• Register attendance for users who were added via an Azure AD or Microsoft 365 group
• Remove users who were added via an Azure AD or Microsoft 365 group from a catalog
• Remove an entire Azure AD group

Bulk enrollment of users in courses and training plans via groups

For e-learning courses and training plans

Be careful when choosing the Azure AD or Microsoft 365 group you enroll in a course or training plan because all members of the group will be added to the Users page in LMS365.

For instructor-led training 

If you enroll an Azure AD or Microsoft 365 group via the People section of instructor-led training, the number of group members will be shown in brackets next to the group name. In the following image, a group with two members has been enrolled in the course.

Add admins to courses and training plans via groups

You can add admins to courses and training plans using groups. This is achieved via the Administrators tab in the People section of the course or training plan configuration panel. The number of group members will be shown in brackets next to the group name.

Add members to Azure AD or Microsoft 365 groups

If you enroll an Azure AD or Microsoft 365 group in a course or training plan and subsequently add more users to the group, then the next time Azure AD syncs to LMS365, these users will be enrolled automatically in the same courses and training plans as the other members of that group. When users are enrolled, they'll receive an enrollment confirmation email.

Remove members from Azure AD or Microsoft 365 groups

If you remove users from an Azure AD or Microsoft 365 group, they'll also be unenrolled from all courses and training plans in which the group is enrolled. 

For these users, training progress for courses and training plans will no longer be shown. If any of their courses or training plans were in progress, their learning transcript will still show the training progress status. 

Once removed from an Azure AD or Microsoft 365 group, and they aren't enrolled in any other courses and training plans in the catalog as an individual user, these users will be removed from the Users page. Historical learning records are still available by including inactive users in your training reports. 

Register attendance for users who were added via an Azure AD or Microsoft 365 group

When registering users' attendance via the Course Management panel > Manage Course Sessions > select a session > Register Attendance, users from Azure AD or Microsoft 365 groups are displayed individually, and not as a whole group. Find more information about registering attendance in sessions in this article.

Remove users who were added via an Azure AD or Microsoft 365 group from a catalog

It isn't possible to remove a user from the Users page if they were added to it via an Azure AD or Microsoft 365 group. Instead, a notification will be generated, which you can select to view more information.

After selecting Details to expand the notification, you'll see the Azure AD or Microsoft 365 groups of which the selected users are currently members.

Remove an entire Azure AD group

When you remove an entire Azure AD group, all users who were enrolled in any courses and training plans via this group will be unenrolled from them. Find more information about how to remove the entire group from a catalog in this article.

There are some consequences of removing an entire Azure AD group:

• Users who were added or enrolled in courses or training plans exclusively via an Azure AD group will be removed from the Users page.
• Users who were added as individuals or enrolled or via any other group won't be removed from the Users page. These users will be unenrolled from the courses and training plans in which they were enrolled via this Azure AD group, but they'll stay enrolled in other courses and training plans where they're enrolled as individuals.

To remove the entire Azure AD group from all systems (and therefore free up the license), navigate to Azure Active Directory admin center > Groups > Delete group. The group will be removed a short time later.