What is a SharePoint hub site?
SharePoint hub sites help you meet the needs of your organization by connecting and organizing sites based on the project, department, division, region, etc. making it easier to:
- Discover related content such as news and other site activities
- Apply common navigation, branding, and site structure across associated sites
- Search across all associated sites
Create a hub site in SharePoint
We recommend selecting a communication site, or a team site that uses the new template. If you use a classic team site, the hub navigation will appear only on modern pages, and hub site settings will only appear on modern pages.
Sites that are already associated with another hub can't be converted to a hub site.
You can create up to 2,000 hub sites for an organization. There is no limit on the number of sites that can be associated with a hub site.
When users associate their sites with a hub, it doesn't impact the permissions of either the hub site or the associated sites. It's important to make sure all users you allow to associate sites to the hub have permission to the hub.
1. Go to the Active sites page of the new SharePoint admin center, and sign in with an account that has a global or SharePoint admin in Microsoft 365 permissions for your organization.
If you have Office 365 Germany, sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the Active sites page.
If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the Active sites page.
2. Select the site, select Hub, and then select Register as a hub site.
Using the Hub site menu, you can also associate a site with the hub site, change a site's association to a different hub site, or disassociate a site from a hub site.
3. Enter a display name for the hub site, and specify the individual users or security groups you want to allow to associate sites with the hub.
If you leave the People who can associate sites with this hub box empty, any user can associate their site with the hub.
If you later want to change the hub site display name or the list of people who can associate sites with the hub, you need to use PowerShell or go to hub site settings on the hub site.
4. Select Save.
Hub site basics for hub site owners
Edit the hub site name and logo
The hub name and logo appear in the hub site navigation bar and lets others identify the hub when connecting sites.
1) Select Settings
2) Select Hub site information.
3) Make your edits and Save your changes.
Note: You can hide the hub site name as long as you have selected a logo
Edit the nav bar
To ensure content can be easily discovered, customize the navigation of your hub site. Consider using a mega menu to increase content visibility.
1) Select Edit.
2) To add a new menu link or header, hover in between menu topics until you see the plus sign.
3) To edit, move, and remove nav links, select the ellipsis.
4) Make your edits and Save your changes.
Change the hub site theme
All sites associated with the hub site inherit the hub site theme.
1) Select Settings.
2) Select Change the look.
3) Select the look you want. A preview of the theme appears.
4) To apply the theme to your site, select Save.
1. If the theme for the site that was converted to a hub site was never changed from the default theme assigned by SharePoint at the time it was created, the sites associated with the hub site do not inherit the hub site theme.
2. Classic experience SharePoint sites that are associated with a hub site retain their original theme.
3. Changes made to the theme may not appear right away.
Choose a site design for associated sites
Associated sites are the individual sites that are connected to the hub site. If made available by your admin, select a site design to apply to all associated sites. The site design automatically applies to sites that join the hub site in the future.
1) Select Settings.
2) Select Site information.
3) From the dropdown list, select the site design you want to be applied.
4) Select Save.
Note: Your admin manages site design options.
Enable hub permissions to sync site permissions to increases access to all sites in the hub. Hub permissions apply to individuals, Office 365 Groups, or security groups, as visitors on associated sites.
A couple of considerations:
For now, when you share the hub with others, they can only be added as a visitor
Associated site owners are not required to sync site permissions with hub permissions in order to associate to the hub. This enables sites that contain sensitive information to remain associated to the hub but not shared with everyone.
Existing site permissions will not change when permissions sync with hub permissions.
Updating hub permissions can take up to 4 hours to reflect on associated sites once they have been visited.
When an associated site leaves the hub, the hub permissions are removed from the site.
Viewers will see content, news, and site activity differently on each site associated to the hub based on the permissions set by the site owner.
Set up your hub to sync permissions with associated sites:
1) Select Settings followed by Site Permissions
2) Navigate to the Hub pivot
3) Switch the toggle to ON to automatically sync hub site permissions with sites that associate to the hub.
4) Then, to give access to this hub site, enter the names of individuals or groups.