What content can I share within a course catalog and across course catalogs in my tenant?

LMS365 doesn't allow you to use the same course in multiple catalogs. However, with the LMS365 sharing functionality, you can use quizzes in several courses in a course catalog, and question pools and content packages across course catalogs in a tenant. In this article, we'll go through the sharing functionality for quizzes, question pools, and content packages. 

 

In this guide

 

Sharing quizzes

While creating and editing a quiz, you can choose how to share the quiz using the Shared to option. Choose one of the following options: 

  • Course catalog. The quiz can be used in all courses in the current course catalog.
  • Courses. The quiz can be shared to individual courses and can be used by all courses with which it is shared.

Depending on the sharing settings, the quiz will be available:

  • For all sites on the site collection (if share to Course catalog is selected).
  • For the site of the courses with which the quiz is shared (if share to Courses is selected).

More information about sharing quizzes can be found in this article.

 

NOTE   

If your SharePoint site has several subsites, and each of these are used as course catalogs, a quiz that's created in one of these course catalogs will be available in all of them.

 

Sharing question pools

Question pools are tenant based so by default, question pools are shared to all course catalogs in a tenant. This means that a question pool created in one course catalog will be available on all the sites in the tenant.

Question pools can be viewed, edited, and used by all catalog admins and course admins.

More information about question pools can be found in this article.

 

Sharing content packages

Content packages are used to create units of online training and can be shared across LMS365. To define how content packages are shared, select the relevant option from the Sharing to drop-down menu:

  • Not shared. The content package can only be used in the course to which it was uploaded.
  • Sharing to Courses. The content package can be used (viewed or edited) in the courses with which it is shared.
  • Sharing to Course Catalogs. The content package can be used (viewed or edited) in the course catalogs with which it is shared.
  • Shared to all. The content package can be used (viewed or edited) in all course catalogs in the tenant.

More information about sharing content packages can be found in this article.

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