LMS 365 | SCORM & AICC Player Add-in Installation Guide

Picture 1LMS 365 | SCORM & AICC Player Add-in Installation Guide

Version 2.0.0.0

 

 

OVERVIEW AND SOFTWARE REQUIREMENTS

 

Audience

This guide has been written for the System Administrator to install the Add-in and Web Parts and create a fully working solution including uploading SCORM & AICC Player Add-in.

For detailed information about configuring the content package settings, please consult the User Guide.

About the Add-in

The LMS365 | SCORM & AICC Player Add-in has been developed to run on Office 365 SharePoint Online Team Sites.

The Add-in is not yet supported for SharePoint 2013 On Premise.

The LMS365 | SCORM & AICC Player is part of the LMS 365 suite of Learning Add-ins.

Server software requirements

The Add-in has been developed to run within the Microsoft Office 365 SharePoint 2013 Online environment.

 

Best performance practices

Our add-ins associate Learner role users with members of a SharePoint group (by default SharePoint Members Group). Due to SharePoint limitations, the maximum number of enrollments per course is 5000 users.

Our LMS365 | SCORM & AICC Player Add-in has been tested with 3000 concurrent learners.

 

Client requirements

A supported browser such as Internet Explorer 9 onwards. Recent versions of Chrome and Firefox are also supported.

 

 

INSTALLING THE ADD-IN

 

NOTE:

For the installation of the Add-in the user must have Site Collection Administrator rights.

 

To install the add-in click Settings icon Picture 477 and select “Add an App” from the Menu as illustrated:

 

Picture 44

 

Enter LMS365 in the Search Field and click Search:

 

Picture 24

 

The Search Result will tell you it has found results in the SharePoint Store as shown in the next illustration:

 

Picture 26

 

Click the results link and you will be presented with the following screen. Click the SCORM & AICC Player icon:

 

Picture 28

 

You will be presented with the following screen from where you can add the Add-in to your Site:

 

Picture 468

 

You will be asked to confirm that you wish to add the add-in. Click Continue button to confirm:

 

Picture 470

 

When you get the confirmation page, you can click Return to site button:

 

Picture 33

 

You must click Trust It button to enable the Add-in to function properly:

 

 

 

Picture 34

 

You will now see the Add-in installed on your Team Site:

 

Picture 35

 

When you run the add-in for the very first time, you will be required to select Tenant Region for LMS365 data storage.

NOTE:

If you have added the My Learning Modules Web Part to your site, you will see the following message:

 

Рисунок 466

 

 

Go to the Administration Back-end and select necessary Region:

 

Рисунок 18

 

Then click Next button. You will presented with the following screen:

 

Рисунок 465

 

From this page you can confirm the Tenant Region or go back to select another one.

 

NOTE:

Remember that you can select Region once only (i.e. if you have previously selected the Region, there will be no such a step for other add-ins). After you have selected the Region, it will be applied for all add-ins of LMS365 suite and could not be changed on your own initiative (only by request).

 

INSTALLING THE WEB PART

 

The LMS365 | SCORM & AICC Player Add-in comes with a Web Part. The Web Part will provide the UI for users to see the SCORM and AICC Training and they will be able to start the SCORM and AICC Training from their Team Site.

To add the Web Part you must edit the page. To do this click the Edit button Picture 56 on the ribbon:

 

Picture 451

 

Once in Edit Mode click the Insert Tab, then select Web Part followed by My Learning Modules in LMS365 category, and then click Add button:

 

Рисунок 467

 

Click Save icon in the Menu to save the page:

 

Picture 453

 

The page will now be saved.

SETTING THE ADMINISTRATOR PERMISSIONS

 

To have access to the Back-end Administration you have to be a member of the Site Owners Groups. If you are not, you will get the following error message:

 

Picture 456

 

The name of your group will differ from the one on the image above.

To add yourself to the Site Owners Group do the following:

  1. 1.  Go to “Site Settings” by clicking Settings icon Picture 476 on the top right corner of your site:

 

Picture 475

 

  1. 2. Click People and groups link:
     

Picture 16

 

  1. 3. Select the “Site Owners” Group from the left menu and click Site Owners Group followed by “New” and “Add Users”:

 

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTMLbecc677b.PNG

 

  1. 4. Add the user(s) you want to be able to administer the LMS365 | SCORM & AICC Player Add-in:

 

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTMLbecbb745.PNG

 

By default, an email invitation will be sent to the user(s). To disable this function click “Show Options” and uncheck Send an email invitation box.

 

Picture 43

There may be a delay between adding yourself to the Group and the add-in allowing access. This is normal SharePoint behaviour and outside of our control.

ADDING AZURE AD GROUPS

 

SharePoint Online allows adding Azure AD Group principals as site members. This great ability helps a lot, but there is no out of the box ability to get members of the Azure AD groups. It means that your Azure AD should be configured to trust our add-ins to be able to read members of Azure AD groups.

To give the application permissions to read users data you need to run a PowerShell script as described in LMS365 | Course Creator & Catalog Add-in Installation Guide.

 

Picture 12

Running the script requires Tenant Administrator rights.

 

 

 

UPLOADING CONTENT PACKAGES

 

The LMS365 | SCORM & AICC Player Add-in allows you to upload SCORM compliant course contents. Currently 1.2 and 1.3 (2004) SCORM versions and AICC version 4.0 (2004) are supported.

To upload a new content package, do the following:

  1. 1. Open the SCORM & AICC Player Add-in Administration back-end by clicking the “Add / Edit / Manage” link and select Content Packages:

 

Рисунок 461

 

  1. 2. On the opened Administration page click Content Packages tile, then Upload a Content Package button Picture 20:

 

Рисунок 48

 

  1. 3. Select a content package on your local computer to be uploaded and then click Upload button:

 

Picture 31

 

  1. 4. The time to upload the package will depend on the size and the speed of your connection. Progress of package upload will be indicated by the progress bar:

 

Picture 449

 

NOTE:

Max file size that can be uploaded is 1 GB.

 

  1. 5. Complete the opened form:

 

Picture 457

 

  • − Title – defines a name as it will appear in the headings and links throughout the site. Enter name for the uploaded content package. If this field is not filled, a validation message will appear:

 

Picture 464

 

  • − Description – defines a descriptive text that will help site visitors use the resource. Enter description text for the uploaded content package;

  • − Allowed number of Attempts per User – specify the number of attempts a user can take the content package (default value is set to 1);

  • − Timeout between attempts – specify the period between attempts (can be specified in seconds, minutes, hours, days or weeks);

  • − Open Player in separate window – select this option to open SCORM & AICC Player in a separate window. If the option is unselected, Player will be opened on the same page.

 

NOTE:

If you select “Open Player in separate window” option for external packages (e.g. Lynda packages), Advanced Settings will be hidden on Edit Content Package form.

 

  1. 6. The system automatically determines which content type (SCORM or AICC) is uploaded and depending on this separates Advanced Settings for each type. To set content package settings, click Advanced Settings link:

 

Picture 469

 

    1. a. In the opened window select necessary settings.

For SCORM content type they are as follows:

Picture 472

 

  • − Show statistics for learner – select this option to show the result page after completing the SCORM attempt;

  • − Show node completion status - select this option to display the current completion status of SCORM items;

  • − Use control mode flow for all nodes – this option is selected by default for sequencing control flow. It is used for a better end-user experience with different kinds of SCORM packages. If this option is selected, after attempting to take the SCORM, you will be redirected right to the SCORM (questions or description if there is any). If the option is not selected, the sequencing flow may be violated for the SCORMS where the control flow is set to False by default. The corresponding message will appear. The SCORM content is to be selected manually on the Tools menu. Select/do not select this option depending on how you want to implement the sequencing;

  • − Treat complete as passed – select this option to consider the complete status as passed;

  • − Finish by lessons status – select this option to specify, if an attempt is finished when lesson status for all elements is set:

 

Picture 473

 

After this option is selected, 2 options will automatically be selected:

  • • Redirect to statistics page when completed – automatically redirects user to statistics page when SCORM is completed;

  • • Go to next SCO automatically – automatically moves user to the next SCO element. Works only for Intermediate SCO element;

If “Go to next SCO element automatically” option is checked, the system automatically moves to the next SCO element if the element is intermediate.

If the system receives from LMSFinish Positive status (completed/passed), it automatically moves to the next SCO element. If the system receives another status, nothing happens.

 

NOTE:

In SCORM 1.2 if SCO element has completed status = “Passed” or “Competed”, the system automatically moves to the next SCO element. If SCO element has completed status = “Failed” or “Incomplete”, the system does not move to the next SCO element.

In SCORM 2004 if among SCO element with completed or success status, there is at least one element with status “Passed” or “Competed”, the system automatically moves to the next SCO element.

NOTE:

If “Go to next SCO automatically” option is unchecked, to move to the next SCO element, user should click Next button.

 

  • − Allow user to resume incomplete attempt if SCORM Completion Status ='No' – this option allows users continue an incomplete attempt when SCORM completion status ='No'. Some SCORM packages set this status immediately when starting a SCORM resulting in New Attempt button being displayed to the Learner instead of Continue button;

In the table below possibility to continue attempt depending on status is described:

 

Completion Status

Success Status

Possibility to Continue Attempt

Yes

Yes

Continue is impossible - it is successful attempt

Yes

No/Empty

Continue is impossible - this can only happen in SCORM 2004 if ‘Treat Completed as Passed’ is disabled

Empty

Any Status

Continue is possible - such attempt is incomplete, it is not finished attempt. i.e. you can Suspend the attempt

No

Any Status

Continue is possible

 

NOTE:

Continue button opens the last from Incomplete and “Incomplete with completion status=No” attempts (it depends on their order). After clicking Continue button, User is redirected to the SCO element on which he/she stopped last time.

 

  • − Show navigation controls - select this option to display the buttons for switching between the SCORM items. After this option is selected 4 options will automatically be selected:

 

Picture 474

 

You can also select these options separately.

  • − Show Table of Content – select this option to display the table of content in the SCORM Player. The width of the table of content can be set in pixels;

  • − Show Title bar – select this option to display the title of the SCORM package in the SCORM player.

For AICC content type settings are as follows:

 

Picture 478

 

  • − Show Submit button – select this option to display Submit button in the Player;

  • − Show Title Bar – select this option to display the title of the AICC package in the Player;

  • − Automatically close the Player – select this option to automatically close the Player after passing the AICC package.

NOTE:

‘Show Submit button’ and ‘Automatically close the Player’ are mutually exclusive options (i.e. you can choose only one of them).

 

    1. b. Click Save button to save set settings or Cancel button to go back to the Edit Content Package form.

  1. 7. Click Save button to upload a content package to the Content Packages storage.

 

To add uploaded content packages to the current site, go to SCORM & AICC Player page, click Select a Content Package button Picture 479, in Select a Content Package dialog select content packages to be added to the current site, and then click Save button:

 

Picture 32

 

The selected content packages will now be added to the current site and will be displayed in My Learning Modules Web part.

NOTE:

A SCORM package can also be uploaded on a SCORM & AICC Player page while selecting content package.

NOTE:

A SCORM package settings are the same across the whole Tenant.

 

Once you have uploaded a content package you can edit or delete it. To do this, go to the Content Packages page:

 

Picture 4

 

Click Edit Content Package button Picture 565 in the callout next to the name of the content package you want to edit, make necessary changes and save or discard them. Or Click Delete Content Package button Picture 571 in the callout next to the name of the content package you want to delete and confirm or discard the deletion.

On the Content Packages page you can View content package (only for SCORM packages). You can open a package in the browse mode without selecting an attempt first. To do this, click View Content Package button Picture 489 in the callout menu next to the name of the needed content package.

 

NOTE:

When the package is opened in the Browse mode, it may allow a user both to navigate between the nodes and to hide the assessments. The later depends on the SCORM package.

NOTE:

Changes made for content packages are displayed on all Tenant sites.

 

 

LICENSE INFORMATION

Trial License

 

The Free Add-in comes with a 30 day trial license included and number of users and SCORM/AICC packages unlimited. There is no need to obtain a license during the trial period. To get access to the license information, go to the Administration Back-end, click License Information link, and then SCORM & AICC Player:

 

Рисунок 2

 

NOTE:

New administration center is available only if Course Creator & Catalog Add-in is also installed on the site. Otherwise, a stand-alone add-in is administered in the old administration center.

 

To activate the Trial license, fill in the form and click Activate button:

 

Рисунок 17

 

Upon successful License activation a confirmation page will be displayed:

 

Рисунок 450

 

To check the status of the license, go to the Administration Back-end, and click SCORM & AICC Player link under License Information link in the Settings section of the sidebar. The following information will be displayed on the License Information page:

 

Рисунок 458

 

  • • Start Date – shows start date of the trial period;

  • • End Date – shows end date of the trial period;

  • • Current number of users – shows current number of users (Learner group members in courses, Visitor group members in usual sites are counted. Only unique users are counted across each site where Add-in is added). Current number of users is counted for all sites of the tenant;

  • • Current number of Training Packages – shows current number of uploaded packages;

  • • License Key – field for entering license key.

NOTE:

Deleted/disabled in AD users are not counted in current number of users.

 

Activate a License

 

If you have received a License Key from ELEARNINGFORCE you can add this in the License Key field and click on the Activate button:

 

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Upon successful License activation a confirmation page will be displayed:

 

Рисунок 27

 

After license activation the following information will be displayed:

 

Рисунок 38

 

  • • Start Date – shows start date of the license period;

  • • End Date – shows end date of the license period;

  • • Max number of users – shows maximum number of users allowed by the license. If maximum number of users was exceeded it is possible to delete users to meet the license limitations (delete Learner from a course or delete a member of Visitors group);

  • • Current number of users - shows current number of users (Learner group members in courses, Visitor group members in usual sites are counted. Only unique users are counted across each site where Add-in is added). Current number of users is counted for all sites of the tenant;

  • • Current number of Training Packages – shows current number of uploaded packages;

  • • License Key – displays last symbols of your License Key.

NOTE:

Deleted/disabled in AD users are not counted in current number of users.

 

LMS365 Administrator will see the following message in the Administration Back-end when license has expired:

 

Рисунок 46

 

OR the following message when the maximum number of users was exceeded:

 

Рисунок 47

 

NOTE:

When maximum number of users has been reached or license has expired, you have 14 days period for handling license issues. During this period, the system does not stop working, only a warning (depending on what has happened) appears in the Administration Back-end:

 

Рисунок 39

Рисунок 40

 

Learners could continue working with the LMS during the 14 days period. After 14 days period (if license issues have not been handled), Leaners will see the following message when trying to access the add-in:

 

Рисунок 41

 

Managing Activated License

After you have activated License, you can specify e-mail notification settings. In Notifications section, you can specify whether to send e-mail notifications when maximum number of users is reached and/or number of days when license is about to expire and/or number of days after license is expired. In the first case, specify number of users in % (you can specify several number of days separated by comma; by default, 50 and 99 % are set), in the second, specify number of days before license expires (you can specify several number of days separated by comma; by default, 30, 14, 7, 1 days are set), and in the third case, specify number of days after license expires (you can specify several number of days separated by comma; by default, 0, 5, 10 days are set), and then choose user(s) who will receive notification:

 

Рисунок 42

 

In the Reports section, you can specify users, which you want to delete from all sites where add-in is installed. To do this, specify the needed user(s) and then click Unenroll button:

 

Рисунок 45

 

To download user license report, in which all users that are counted in the license will be specified, click Export to Excel button Рисунок 462. Information will be presented in the following form:

 

Рисунок 463

 

UPDATE


The update of the LMS365 | SCORM & AICC Player Add-in is taken care of automatically via the Office Market Place.

Within 24 hours after a new version has been released, a notification that an update is available will appear on Site Contents page. A link is provided to immediately install the update. The update is installed without first uninstalling the earlier version. The update infrastructure tests the update installation and rolls it back if there are any errors.

For more information you can go to http://msdn.microsoft.com/en-us/library/office/dn265910.aspx

UNINSTALL

 

Picture 454

Users who are members of Owners group can uninstall the Add-in.

 

To uninstall the LMS365 | SCORM & AICC Player Add-in from your SharePoint site, do the following:

  1. 1. Click Settings icon Picture 59 and select “Site contents” from the Menu as illustrated:

 

Picture 63

 

  1. 2. Open the Add-in settings and select Remove:

Picture 36

 

  1. 3. Confirm the uninstall:

 

Picture 37

 

The Add-in will be deleted from the site. The Web Part “My Learning Modules” will be deleted from all pages, to which it had been added. All SCORMs and AICCs uploaded to the Add-in will be removed, and information about the attempts will be deleted.

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