LMS 365 | Learning Module Builder Add-in Installation Guide
This guide has been written for the System Administrator to install the Learning Module Builder Add-in and Add-in Parts and create a fully working solution including uploading the Learning Module Builder Add-in.
For detailed information about configuring the Settings please consult the User Guide.
The LMS 365 | Learning Module Builder Add-in has been developed to run on Office 365 SharePoint Online Team Sites.
The Add-in is not yet supported for SharePoint 2013 On Premise.
The LMS 365 | Learning Module Builder Add-in is a part of the LMS 365 suite of Learning Add-ins.
The Add-in has been developed to run within the Microsoft Office 365 SharePoint Online environment.
A supported browser such as Internet Explorer 10 onwards. Recent versions of Chrome and Firefox are also supported.
2 INSTALLING THE ADD-IN
For the installation of the Add-in the user must have Site Collection Administrator rights.
To install the add-in click Settings icon and select Add an App from the Menu as illustrated:
Enter Learning Module Builder in the Search Field and click Search:
The Search Result will tell you it has found results in the SharePoint Store as shown in the next illustration:
Click the results link and you will be presented with the following screen:
Click the Learning Module Builder Add-in Icon. You will be presented with the following screen from where you can add the Add-in to your Site:
You will be asked to confirm that you wish to add the add-in. Click Continue to confirm:
When you get the confirmation page, you can click Return to site:
You must click Trust it to enable the Add-in to function properly:
You will now see the Add-in installed on your Team Site:
When you run the add-in for the very first time, you will be required to select Tenant Region for LMS365 data storage.
If you have added the My Learning Modules Add-in Part to your site, you will see the following message:
Go to the Administration Back-end and select necessary Region:
Then click Next button. You will presented with the following screen:
From this page you can confirm the Tenant Region or go back to select another one.
Remember that you can select Region once only (i.e. if you have previously selected the Region, there will be no such a step for other add-ins). After you have selected the Region, it will be applied for all add-ins of LMS365 suite and could not be changed on your own initiative (only by request).
3 INSTALLING THE ADD-IN PART
The LMS 365 | Learning Module Builder Add-in comes with an Add-in Part. The Add-in Part will provide the UI for users to see the Learning Modules and they will be able to complete them.
To add the Add-in Part you must Edit the page:
Once in Edit Mode click the Insert Tab followed by App Part:
Insert your Cursor in the location you wish to insert the Add-in Part, select My Learning Modules and click Add:
The Add-in Part has now been inserted in the page. Click Save icon in the Menu to save the page:
The page will now be saved.
To create a new Learning Module, click the “Add / Edit / Manage” link and select Learning Modules:
Alternatively you can click the add-in name under Site Contents.
To have access to the Back-end Administration you have to be a member of the Site Owners Groups. If you are not, you will get the following error message:
The name of your group will differ from the one on the image above.
To add yourself to the Site Owners Group, do the following:
1. Go to Site Settings:
2. Click People and groups:
3. Select the Site Owners Group from the left menu and click Site Owners Group followed by New and Add Users:
4. Add the user(s) you want to be able to administer the LMS 365 | Learning Module Builder Add-in and click Share to confirm their invitation or cancel to discard your actions:
By default an email invitation will be sent to the user(s). To disable this function click “Show Options” and uncheck Send an email invitation box.
5 ADDING AZURE AD GROUPS
SharePoint Online allows adding Azure AD Group principals as site members. This great ability helps a lot, but there is no out of the box ability to get members of the Azure AD groups. It means that your Azure AD should be configured to trust our add-ins to be able to read members of Azure AD groups.
Running the script requires Tenant Administrator rights.
6 LICENSE INFORMATION
The Free Add-in comes with a 30 day trial license included and the number of users unlimited. There is no need to obtain a license during the trial period. To get access to the license information, go to the Administration Back-end and click License Information tile:
To activate the Trial license, fill in the form and click Activate:
You do not need to enter License Key to activate a Trial license.
Upon successful License activation a confirmation page will be displayed:
To check the status of the license click License Information tile:
• Start Date – shows start date of the trial period;
• End Date – shows end date of the trial period;
• Current number of users – shows current number of users (Learner group members in courses, Visitor group members in usual sites are counted. Only unique users are counted across each site where Add-in is added). Current number of users is counted for all sites of the tenant;
• License Key – field for entering license key.
If you have received a License Key from ELEARNINGFORCE you can add this in the License Key field and click Activate button:
Upon successful License activation a confirmation page will be displayed:
To check the status of the license click License Information tile. License information will be displayed:
• Start date – shows start date of your license;
• End Date – shows end date of your license;
• Max number of users – shows maximum number of users allowed by your license. If maximum number of users was exceeded it is possible to delete users to meet the license limitations (delete Learner from a course or delete a member of Visitors group);
• Current number of users – shows current number of users (Learner group members in courses, Visitors group members in usual sites are counted. Only unique users are counted across each site where Add-in is added). Current number of users is counted for all sites of the tenant;
• License key – shows last symbols of your license key.
License does not count disabled users.
A “License Error” will appear within the Learning Module Builder Add-in Part when license conditions are not satisfied. Learner will see the following message:
LMS365 Administrator will see the following message in the Add-in Part and in the Administration Back-end when license has expired:
OR the following message when the maximum number of users was exceeded:
The update of the LMS365 | Learning Module Builder Add-in is taken care of automatically via the Office Market Place.
Within 24 hours after a new version has been released, a notification that an update is available will appear on Site Contents page. A link is provided to immediately install the update. The update is installed without first uninstalling the earlier version. The update infrastructure tests the update installation and rolls it back if there are any errors.
Users who are members of Owners group can uninstall the Add-in.
To uninstall the LMS365 | Learning Module Builder Add-in from your SharePoint site, do the following:
1. Go to Settings > Site Contents;
2. Open the Add-in settings and select Remove:
3. Confirm the uninstall:
The Add-in will be deleted from the site. The Add-in Part “My Learning Modules” will be deleted from all pages, to which it had beed added. All information about your Learning Modules and attempts will be stored and will become available after next installation of the Add-in. All Attachments uploaded to the Add-in will be removed, and will not be restored after next installation.