LMS365 Assignments & Gradebook User Guide

A person standing in front of a building

Description automatically generated

 

LMS365 ASSIGNMENTS & GRADE BOOK

LMS365 Assignments & Grade Book is used for creating, managing, tracking, and grading of Assignment tasks in SharePoint Online.

ADDING ASSIGNMENTS & GRADE BOOK TO A COURSE

To add the Assignments & Grade Book to the Course:

  1. 1. Open the desired Course in Edit Mode.

  2. 2. Switch on the Assignments & Grade Book option:

Picture 1

  1. 3. Click Save.

After that, the Assignments & Grade Book appears on the Course Management actions panel:

Picture 2

ASSIGNMENTS WEB PART

The Assignments & Grade Book web part displays the list of Assignments depending on user permissions (Teacher (Course Administrator) or Learner role) – Teacher View or Learner View.

We suggest you the following flow to work with assignments:

  1. 1. An Assignment is created by Course Administrator.

  2. 2. Assignment tasks are generated for all Learners on the Opening Date.

  3. 3. Learner edits their assignment task and submits it.

  4. 4. Course Administrator checks submitted task and returns it to Learners or approves and grades it.

  5. 5. If the task was returned, Learner edits and submits it again.

New Assignment Creation

  • 🛈Only Course Administrator can create new Assignments.

To create a new Assignment:

  1. 1. Click the desired Course.

  2. 2. Choose Assignments & Grade Book on the Course Management panel.

  3. 3. Click Manage Assignments.

  4. 4. On the opened page click New Assignment button:

Picture 39

  1. 5. Fill in the opened form:

Picture 40

Assignment Name. Define and enter a name as it will appear in the headings of the Assignment and Tasks throughout the site.

Description. Specify a descriptive text that will help site visitors use the resource. You can enter description text for the new Assignment, insert a YouTube video, upload video or image as well as upload files to the description field.

Attach File. Attach files to the Assignment that cannot be edited by Learners.

Select Grade Scale. Choose a grade scale for the new Assignment from the drop-down list.

Tags. Define keyword or term assigned to the created Assignment. You can enter one or several tags separated by comma that will be assigned to the new Assignment.

Opening Date. Specify date and time when the Assignment will become available for Learners.

Due Date. Specify date and time which will be the deadline for submitting the Assignment. Assignments not submitted until this time will be marked overdue.

Closing Date. Specify closing date and time for the Assignment.

  1. 6. Click Save.

The new assignment will be saved and displayed on Course Home Page:

Picture 12

My Assignment is divided into the following sections

All Assignments. Shows list of all assignments.

Due this week. Shows list of assignments for current week.

Due next week. Shows list of assignments for the next week.

Overdue. Shows list of all assignments with Overdue status.

To view assignment tasks of all Learners, click View Picture 43.

When Opening Date is reached, the assignment task is generated for all Learners.

The Course Administrator can view, edit, and delete the assignment from this list using Actions button:

Picture 14

View for the Course Administrator

The Course Administrator can view all assignments via desired Course – Assignment & Grade Book – Manage Assignments:

Picture 27

A list of assignments displays with the following information:

Assignment Name. Contains Assignment title.

Opening Date. Shows Opening Date of the Assignment.

Due Date. Shows Due Date of the Assignment.

Closing Date. Shows Closing Date of the Assignment.

Due Status. Shows status of the Assignment.

Not Published. Means that assignment has been created but Open Date has not been reached yet. Only Course Administrators can view this Assignment.

Published. Means that assignment is shown for all Learners.

Closed. Means that assignment is closed, and Learners cannot submit them any longer.

Not Started. Shows number of Learner’s Assignment Tasks with Not Started status.

Submitted. Shows number of Learner’s Assignment Tasks with Submitted status.

Returned. Shows number of Learner’s Assignment Tasks with Returned status.

Completed. Shows number of Learner’s Assignment Tasks with Completed status.

Actions. Contains buttons for actions available for this Assignment.

The Course Administrator can view (click Picture 44 button), edit (click Picture 45 button) or delete (click Picture 46 button) the assignment. Once you have made any changes, click Save to save them or Cancel to discard all changes.

  • 🛈Once Course Administrator edits an assignment, changes are made to all generated Learners’ assignment tasks in all statuses. Statuses of tasks remain unchanged.

To grade the assignment if it was submitted by Learner:

  1. 1. Choose the required assignment and click it. You will see the list of Learners that have already submitted the assignment:

Picture 455

  1. 3. Click Picture 456 button.

  2. 4. Select a grade from the drop-down list:

Picture 471

  1. 5. Click Return to return the Task to Learner, Approve to approve submission or Cancel to discard all changes.

View for the Learner

The Learners can view a list of their assignment tasks with the following information:

Picture 48

All Assignments. Shows list of all assignments.

Due this week. Shows list of assignments for current week with statuses Not Started, Returned and Overdue.

Due next week. Shows list of assignments for the next week with statuses Not Started, Returned and Overdue.

Overdue. Shows list of all assignments with Overdue status.

Completed. Shows list of assignments with Completed status (approved by Course Administrator).

Assignment Name. Contains assignment task name.

Due Date. Shows Due Date of Learner’s assignment task.

Closing Date. Shows Closing Date of Learner’s assignment task.

Task Status. Shows status of the assignment task:

  • Not Started. Learner has not submitted the assignment task the Course Administrator.

  • Submitted. Learner has submitted the assignment task so Course Administrator can return or approve and grade it.

  • Returned. Course Administrator has returned the document to the Learner.

  • Completed. Course Administrator approved and graded assignment task.

  • Overdue. The assignment task is past the overdue date and has not been submitted.

  • Closed. The assignment task has not been submitted and the closing date has been reached.

Submission Date. Shows date of task submission to Course Administrator.

Grade. Shows Learner’s grade for graded assignment tasks.

Average. Shows Learner’s grade level according to class medial level.

Actions. Contains action button for editing assignment task.

Learner can edit Tasks with statuses Not Started and Returned.

To edit an assignment task:

  1. 1. Click Edit Picture 454 next to its name and on the opened page make the necessary changes.

  2. 2. Click Submit to submit the changes or Cancel to discard all changes.

Picture 62

Scale Sets Management

  • 🛈Only Course Administrator can create, manage, and delete scale sets.

To create a new scale set, do the following:

  1. 1. Click the desired Course.

  2. 2. Choose Scale Sets on the Course Management panel:

Picture 3

  1. 3. Click Create new Scale Set and fill in the opened form:

Picture 15

Type the title for the new scale set in the Title field.

Add % ranges and grades to the scale set item in the Scale section.

  1. 4. Click Save.

Use the Set Default radio button to set one scale set as default. It will be selected by default for creation of new Assignments:

Picture 16

  • 🛈You can edit or delete existing scale sets on the Scale Sets page.

  • 🛈It is not possible to delete a Scale Set if it is used in an Assignment or a Custom grade.

If you try to delete a Scale Set that is currently used in an Assignment or a Custom grade, a warning message will appear:

 

Picture 6

 

GRADE BOOK

Grade Book displays grades received by Learners for Assignments and SCORM/AICC packages.

  1. 1. Click the desired Course.

  2. 2. Choose Assignments & Grade Book on the Course Management panel.

  3. 3. Click Grade book:

Picture 7

You can see grades of each Learner for Assignments, Custom Grades and SCORM or AICC packages on this site. Grades are added to the table after Course Administrator grades Learner’s Assignment Task or sets a grade manually in the Grade Book. After Learner passes, a SCORM or AICC package Passed status is displayed.

To set grades to each Learner for each Assignment Task manually:

  1. 1. Click Picture 38:

Picture 36

  1. 2. Click the arrow down in the needed column to select the grade from the list:

Picture 33

  1. 3. After setting all needed grades, click Save.

Picture 52

To add new custom grades, the Course Administrator should:

  1. 1. Click Custom Grade:

Picture 34

  1. 2. Fill in the opened form:

Picture 462

 

  1. 3. Click Save. This grade will be added as a new column to the Grade Book.

Grade Book Settings

To open the Grade Book settings, click Settings on the Gradebook page:

Picture 473

In the Settings section of the Grade Book you can:

  • Set course completion settings:

Picture 474

  • 🛈If the Course Administrator adds to Course Completion Settings items that learner has already passed, Learner should complete these items again to complete the course.

  • 🛈IMPORTANT! When the Course Administrator adds an item to Course Completion Settings, status of Learner’s completed attempt of this item is not cleared. Pay attention that it may be difficult for learners to complete a course with changed Course Completion Settings, as Completed status will be displayed for all items.

  • Manage Grade Book columns (change order, add or delete columns, change displayed title):

Picture 58

  • Manage Custom grades (add new, edit, or delete existing ones):

Picture 478

LANGUAGE

Out of the box LMS365 Assignments & Grade Book is translated only to English language.

  • 🛈Out of the box LMS365 Assignments & Grade Book English translation can be modified the same way as it is translated to other languages.

  • 🛈LMS365 Assignments & Grade Book translation is applied for the whole tenant.

To add translation to alternate language(s) for the LMS365 Assignments & Grade Book,

  1. 1. Navigate to the Global settings – Settings Language Files – Assignment & Gradebook:

Picture 60

  1. 2. Select an alternative language in the Select Language drop-down (a list of all possible alternative languages is displayed):

 

Рисунок 410

  1. 3. On the opened Language Settings page type your translation for each phrase in the Your choice column:

Рисунок 411

  1. 4. Click Save.

OR

  1. 1. Click Export to save the language file to your local computer.

  2. 2. Edit the downloaded .xlsx file locally filling in the Custom Values column:

Picture 57

  1. 3. Click Import and select the edited language file from your local computer.

  2. 4. Translation from Custom Values column will be displayed in Your choice.

  3. 5. Click Save.

The new translation is applied after page reload.

  • 🛈Prerequisite for presenting LMS365 sites (and also LMS365 Assignments & Grade Book) in more than one language: alternate language(s) should be chosen in site collection’s Site Settings -> Language settings.

Rules of presenting LMS365 sites (and also LMS365 Assignments & Grade Book) in different languages (specified by priority from high to lower):

  • The language preferences stored in the user profile. (It takes some time before user language preferences are applied after you change them). See link where to find these preferences.

  • If no language preference is defined in the user profile, the language preferences stored in the user's web browser are used. (You should reopen browser session if you change browser language preference). See link where to find these preferences.

  • If no language preferences are defined in the user's profile and web browser, the default site language is used.

  • 🛈If you need LMS365Assignments & Grade Book to be presented only in one specific language, you have to create Site collection (where LMS365 Assignments & Grade Book will be added) in that language and not choose any alternative languages.

 

Was this article helpful?
2 out of 3 found this helpful
Have more questions? Submit a request

Comments

Article is closed for comments.