LMS 365 | Assignments & Gradebook User Guide

Picture 37LMS 365 | Assignments & Gradebook User Guide

Version 1.5.14.X

 

 

 

 

 

  1. 1. LMS365 | Assignments & Gradebook Add-in

LMS365 | Assignments & Grade Book Add-in is used for creating, managing, tracking and grading of Assignment tasks in SharePoint Online.

LMS365 | Assignments & Grade Book Add-in is integrated with LMS365 | SCORM & AICC Player Add-in.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. 2. Permission Levels

 

The LMS365 | Assignments & Grade Book Add-in uses the following minimum permission levels required to install and run the add-in:

 

  1. 1. Site Collection Administrator – to install the add-in;

  2. 2. Manage – for add-in permission request (indicates the activities that an add-in is permitted to do within the requested scope). This add-in permission level corresponds to Designer user permission level. If a user attempts to install an add-in that requests more permissions than the user has, an error message displays to the user informing him that he does not have sufficient permissions to grant the add-in its request;

  3. 3. Full Control – for people who can administer the add-in (Team Site Owners Group by default);

  4. 4. Read – for User to complete assignments within the add-in.

 

Please see the table below for more detailed information on different roles’ permissions.

 

 

Site Collection Administrator

Owner

Teacher

Learner

Visitor

Team Site

Installation

V

X

X

 

X

License

X

V

X

 

X

Administration Back-end

X

V

V
Manages his courses/training plans
(must have 
Visitor permissions on Course Catalog site)

 

X

Add-in Parts


(Course Catalog, Course Description and Information & My Training Dashboard)

(My Learning Modules, Assignments)

V

X

 

V

Course/Training Plan Site

Installation

V

X

X

(сan install add-ins only via Course Catalog, but cannot trust them)

X

X

License

X

X

V

X

X

Administration Back-end

X

X

V

X

X

Add-in Parts


(Course Description and Information)

(Course Catalog, My Learning Modules, Assignments)


(Course Description and Information)

(Course Catalog, My Learning Modules, Assignments)

V

V


(Course Description and Information)

(Course Catalog, My Learning Modules, Assignments)

 

 

  1. 3. Adding My Assignments Add-in part

The LMS 365 | Assignments & Grade Book Add-in comes with an Add-in Part. The Add-in Part will provide the UI for users to see the Assignment Tasks and they will be able to view and manage Tasks assigned to them.

To add the Add-in Part you must Edit the page:

 

Picture 22

 

Once in Edit Mode click the Insert Tab followed by App Part:

 

Picture 27

 

Insert your Cursor in the location you wish to insert the Add-in Part, select “My Assignments” and click “Add”:

 

Picture 30

 

The Add-in Part has now been inserted in the page. Click Save icon in the Menu to save the page:

 

Picture 31

 

The page will now be saved.

 

To get to the Administration Back-end you can click the Add-in Part “My Assignments” link, on the Recent Link or on the Add-in under Site Contents:

 

Picture 449

 

  1. 4. Assignments Add-in Part

Assignments & Grade Book add-in part is added to the Team Site home page.

 

The add-in part displays the list of Assignments depending on user permissions (Teacher or Learner role) – Teacher View or Learner View.

 

LMS365 | Assignments & Grade Book Add-in suggests the following flow for Assignments:

 

  1. 1. An Assignment is created by Teacher;

  2. 2. Assignment Tasks are generated for all Learners on the Opening Date;

  3. 3. Learner edits his Assignment Task and submits it;

  4. 4. Teacher checks submitted task and returns it to Learner or approves and grades it;

  5. 5. If the task was returned, Learner edits and submits it again.

    1. 4.1 Teacher View Add-in Part

Teacher can view all Assignments on the site:

 

Picture 4

 

In teacher view the add-in part displays a list of Assignments with the following information:

Assignment Name – contains Assignment title;

Due Date – shows Due Date of the Assignment;

Closing Date - shows Closing Date of the Assignment;

Due Status - shows status of the Assignment:

  • Not Published – Assignment has been created but Open Date has not been reached yet - and can be seen only by the Teacher;

  • Published – Assignment is shown for all Learners;

  • Closed – Assignment is closed and no more submissions from Learners are possible.

Not Started – shows number of Learner’s Assignment Tasks with “Not Started” status;

Submitted - shows number of Learner’s Assignment Tasks with “Submitted” status;

Returned - shows number of Learner’s Assignment Tasks with “Returned” status;

Completed – shows number of Learner’s Assignment Tasks with “Completed” status;

Actions – contains buttons for actions available for this Assignment.

 

The add-in part has several tabs that change the list of displayed assignments:

 

Picture 454

 

All Assignments – shows list of all assignments;

Due this week – shows list of assignments for current week;

Due next week – shows list of assignments for the next week;

Overdue – shows list of all assignments with “Overdue” status.

 

    1. 4.2 Learner View Add-in Part

Learner can view Assignment Tasks assigned to him:

 

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML626f8c4a.PNG

 

In Learner view the add-in part displays a list of Learner’s Assignment Tasks with the following information:

Assignment Name – contains Assignment Task name;

Due Date – shows Due Date of Learner’s Assignment Task;

Closing Date - shows Closing Date of Learner’s Assignment Task;

Task Status - shows status of the Assignment Task:

  • Not Started – Assignment Task has not been submitted from the Learner to the Teacher;

  • Submitted – Assignment Task has been Submitted so Teacher can Return or Approve and Grade;

  • Returned – Teacher has returned the document to the Learner;

  • Completed – Teacher Approved and Graded Assignment Task;

  • Overdue – the Assignment Task is past the overdue date and has not been submitted;

  • Closed – the Assignment Task has not been submitted and the closing date has been reached;

Submission Date – shows date of Task submission to Teacher;

Grade – shows Learner’s grade for graded Assignment Tasks;

Average – shows Learner’s grade level according to class medial level;

Actions – contains action button for editing Assignment Task.

 

The add-in part has several tabs that change the list of displayed assignments:

 

Picture 456

 

All Assignments – shows list of all assignments;

Due this week – shows list of assignments for current week with statuses “Not Started”, “Returned” and “Overdue”;

Due next week – shows list of assignments for the next week with statuses “Not Started”, “Returned” and “Overdue”;

Overdue – shows list of all assignments with “Overdue” status;

Completed – shows list of assignments with “Completed” status (approved by Teacher).

    1. 4.3 New Assignment Creation

NOTE:

Only users with Owner rights (Teachers) can create new Assignments.

 

To create a new Assignment, do the following:

  1. 1. Open the Assignments & Grade Book Add-in Part Administration Back-End by clicking on the add-in part name:

 

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML1361c7a3.PNG

 

  1. 2. On the opened Administration page click “New Assignment”:

 

Picture 2

 

  1. 3. Fill in the opened form:

 

Picture 9

 

  • − Assignment Name – defines a name as it will appear in the headings of the Assignment and Tasks throughout the site. Enter name for the new Assignment;

  • − Description – defines a descriptive text that will help site visitors use the resource. Enter description text for the new Assignment, insert a YouTube video, upload video or image, upload files to the description field;

  • − Attach File – attach files to the Assignment that cannot be edited by Learners.

  • − Select Grade Scale – select a grade scale for the new Assignment from the drop-down list;

  • − Tags – defines keyword or term assigned to the created Assignment. Enter tag or several tags separated with comma that will be assigned to the new Assignment;

  • − Opening Date – specify date and time, from which the Assignment will become available for Learners;

  • − Due Date – specify date and time which will be the deadline for submitting the Assignment. Assignments not submitted till this time will be marked overdue;

  • − Closing Date – specify closing date and time for the Assignment.

 

  1. 4. Click Save button to save the new Assignment. It will be saved and displayed for Teacher on the All Assignments page:

 

Picture 6

 

He can view, edit and delete the assignment from this list using “Actions” buttons.

When Opening Date is reached, the Assignment Task is generated for all Learners.

 

    1. 4.4 Scale Sets Management

NOTE:

Only users with Owner rights can create, manage, and delete Scale Sets.

 

To create a new Scale Set, do the following:

  1. 1. Open the Assignments & Grade Book Add-in Part Administration Back-End by clicking on the add-in part name:

 

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  1. 2. On the opened Administration page select Scale Sets:

 

Picture 8

 

  1. 3. Click “Create new Scale Set”:

 

Picture 7

 

  1. 4. Fill in the opened form:

 

Picture 457

 

  • − In the Title field, type the title for the new scale set.

  • − In the Scale section, add % ranges and grades to the scale set item.

 

Use the “Set Default” radio button to set one Scale Set as default. It will be selected by default for creation of new Assignments:

 

Picture 10

 

It is possible to edit or delete existing scale sets on the Scale Sets page.

 

NOTE:

It is not possible to delete a Scale Set if it is used in an Assignment or a Custom grade.

If you try to delete a Scale Set that is currently used in an Assignment or a Custom grade, a warning message will appear:

 

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML1a10dcd.PNG

 

 

    1. 4.5 Editing Assignment by Teacher

NOTE:

Only users with Owner rights can edit existing Assignments.

 

To edit an Assignment, do the following:

  1. 1. Open the Assignments & Grade Book Add-in Part Administration Back-End by clicking on the add-in part name:

 

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML13713364.PNG

 

  1. 2.  From the list of Assignments select the Assignment to edit and click Edit button Picture 448next to its name:

 

Picture 21

 

  1. 3. On the open Assignment edit form make necessary changes. Click Save to save the changes or Cancel to discard all changes.

 

NOTE:

After Teacher edits an Assignment, changes are made to all generated Learners’ Assignment Tasks in all statuses. Statuses of Tasks remain unchanged.

 

    1. 4.6 Editing Assignment Task by Learner

Learner can see the list of Assignment Tasks assigned to him on “My Assignments” add-in part.

Learner can edit Tasks with statuses “Not Started” and “Returned”.

 

To edit an Assignment Task, do the following:

 

1. Select an Assignment Task to edit and click Edit button Picture 466 next to its name:

 

Picture 25

 

  1. 3. On the open Task edit form make the necessary changes:

 

Picture 3

 

  1. 4. To submit the Assignment Task click Submit or Cancel to discard all changes.

    1. 4.7 Editing Assignment Task by Teacher

To edit an Assignment Task generated for a specific Learner, do the following:

 

1. In the List of Assignments select an assignment and click View button Picture 23 next to its name:

 

Picture 11

 

2. All Assignment Tasks generated for this Assignment will be displayed. On the list of Assignment Tasks select the Assignment Task you want to edit and click Edit button Picture 17:

 

Picture 12

 

  1. 3. On the opened Task edit form make necessary changes. If it was submitted by Learner, you can grade it by selecting a grade from the drop-down list:

 

Picture 28

 

  1. 4. Click Return to return the Task to Learner, Approve to approve submission or Cancel to discard all changes.

 

  1. 5. Grade Book

Grade Book displays grades received by Learners for Assignments and SCORM/AICC packages.

 

  1. 1. To access the Grade Book, open the Assignments & Grade Book Add-in Part Administration Back-End by clicking on the add-in part name:

 

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  1. 2. Click Grade Book tile:

 

Picture 19

 

A separate table shows grades of each Learner for Assignments, Custom Grades and SCORM/AICC packages on this site:

 

Picture 20

 

Grades are added to the table after Teacher grades Learner’s Assignment Task or sets a grade manually in the Grade Book. After Learner passes, a SCORM/AICC package “Passed” status is displayed.

 

In the Grade Book Teacher can manually set grades to each Learner for each Assignment Task. To do it, click the arrow down in the needed column and select the grade from the list:

 

Picture 52

 

After setting all needed grades click Save.

 

Teacher can add Custom grades:

 

Picture 24

 

Fill in the opened form:

 

Picture 462

 

It will be added as a new column to the Grade Book.

    1. 5.1 Grade Book Settings

To open the Grade Book settings section click the Settings button in the Grade Book:

 

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In the Settings section of the Grade Book you can:

  1. 1. Set course completion settings:

 

Picture 56

 

NOTE:

If Teacher adds to Course Completion Settings items that learner has already passed, Learner should complete these items again to complete the course.

IMPORTANT! When Teacher adds an item to Course Completion Settings, status of Learner’s completed attempt of this item is not cleared. Pay attention that it may be difficult for learners to complete a course with changed Course Completion Settings, as Completed status will be displayed for all items.

 

  1. 2. Manage Grade Book columns (change order, add/delete columns, change displayed title):

 

Picture 58

 

  1. 3. Manage Custom grades (add new, edit/delete existing ones):

 

Picture 59

 

  1. 6. Language

Out of the box LMS365 | Assignments & Grade Book Add-in is translated to English language only.

 

NOTE:

Out of the box LMS365 | Assignments & Grade Book Add-in English translation can be modified the same way as it is translated to other languages.

NOTE:

LMS365 | Assignments & Grade Book Add-in translation is applied for the whole tenant.

 

To add translation to alternate language(s) for the LMS365 | Assignments & Grade Book Add-in, use Language Files section in Add-in settings:
 

  1. 1. Open the Assignments & Grade Book Add-in Part Administration Back-End by clicking on its name:

 

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML138b0205.PNG

 

  1. 2. On the opened Administration page click Language:

 

Picture 29

 

  1. 3. Language Settings page will open:

 

Picture 450

 

  1. 4. Select an alternate language in the “Select Language” drop-down (a list of all possible alternative languages is displayed):

 

Picture 63

 

  1. 5. On the opened Language Settings page type your translation for each phrase in “Your choice” column and click “Save”:

 

Picture 480

 

OR

  1. 1. Click “Export” to save the language file to your local computer;

  2. 2. Edit the downloaded .xlsx file locally filling in the “Custom Values” column:

 

Picture 470

 

  1. 3. Click “Import” and select the edited language file from your local computer.

  2. 4. Translation from “Custom Values” column will be displayed in “Your choice”. Click Save to save the translation.

 

NOTE:

The new translation is applied after page reload.

 

NOTE:

Prerequisite for presenting LMS 365 sites (and also LMS365 | Assignments & Grade Book Add-in) in more than one language: alternate language(s) should be chosen in site collection’s Site Settings -> Language settings.

 

Rules of presenting LMS 365 sites (and also LMS365 | Assignments & Grade Book Add-in) in different languages (specified by priority from high to lower):

  1. 1. The language preferences stored in the user profile. (It takes some time before user language preferences are applied after you change them). See link where to find these preferences.

  2. 2. If no language preference is defined in the user profile, the language preferences stored in the user's web browser are used. (You should reopen browser session if you change browser language preference). See link where to find these preferences.

  3. 3. If no language preferences are defined in the user's profile and web browser, the default site language is used.

NOTE:

If you need LMS365 | Assignments & Grade Book Add-in to be presented only in one specific language, you have to create Site collection (where LMS365 | Assignments & Grade Book Add-in will be added) in that language and not choose any alternative languages.

 

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