LMS365 On-Premises 4.8 Teacher Guide

Picture 1046Teacher Guide

For Microsoft SharePoint Server

Version 4.8.2.26

Contents

Contents4

1.Course Home Page10

2.My Learning Modules Web part13

2.1Adding My Learning Modules Web Part13

2.2Editing My Learning Modules Web Part13

2.2.1My Learning Modules Web Part settings13

2.3Deleting My Learning Modules Web Part20

2.4Working with Learning Objects in My Learning Modules20

2.4.1View My Learning Modules Web Part Content20

2.4.2Starting Attempt from My Learning Modules Web Part21

2.5Feature Matrix21

3.Saving Course As Template23

4.Course Settings26

4.1Publishing26

4.2Course Options28

4.3List Publishing Scheduler29

4.4Certificate Templates31

4.5Scale Templates36

4.5.1Creating Scale Templates Items36

4.5.2Editing Scale Template Item37

4.5.3Deleting Scale Template Item38

5.Course Flows39

5.1Creating Course Flow40

5.2Viewing Course flows47

5.3Viewing Course flow Progress48

5.4Viewing Course Flow Grade Book50

5.5Course Flows Web Part51

6.Announcements52

6.1Adding Announcements52

6.2Viewing Announcements54

6.3Editing Announcements56

6.4Deleting Announcements56

6.5Creating a Global Announcement57

6.6Editing Global Announcement61

7.Calendar65

7.1Adding Calendar Event68

7.2Viewing and Managing Calendar Events69

8.Documents70

8.1Creating and Managing a New Folder71

8.2Creating New Document72

8.3Changing the Order of the Documents72

8.4Creating New Multimedia Content75

8.5Creating Basic Page79

8.6Creating a Wiki Page81

8.7Creating a Website Package83

8.8Uploading Document84

8.9Managing Documents87

8.10Creating Links to Documents90

8.11Sharing Documents91

8.11.1Creating document shortcuts between courses managed by the same teacher92

8.11.2Sharing documents between all organizations, courses or SharePoint libraries93

8.12Creating Equations95

9.Learning Modules100

9.1Creating Learning Modules101

9.2Learning Module Templates111

9.2.1Saving Learning Module as Template111

9.2.2Saving Learning Module as Template Including Content113

9.2.3Reusing Learning Module Template on Another Course (Same or Different SharePoint LMS Installation)115

9.3Adding Items to the Forced Sequential Order116

9.4Managing Learning Modules118

9.4.1Viewing Attempts to Pass the Learning Module119

9.4.2Editing Learning Module120

9.4.3Moving Items122

9.4.4Specifying Item Prerequisites122

9.4.5Deleting Learning Module124

9.5Passing the Learning Module125

9.5.1Passing Quiz inside a Learning Module129

9.5.2Passing Assignment inside a Learning Module130

9.5.3Viewing Learning Module Certificate131

9.6SCORM Content133

9.6.1Uploading SCORM Compliant Course Content134

9.6.2Previewing SCORM144

9.6.3Saving SCORM as Template145

9.6.4Including SCORM into a Learning Module147

9.6.5Linked SCORM149

9.6.6View SCORM attempt153

9.7AICC Content155

9.7.1Uploading AICC156

9.7.2Viewing AICC162

9.7.3Managing AICC170

9.7.4Including AICC into the Learning Module178

9.7.5Links180

9.8Creating Links180

9.9Creating Folders181

9.10Viewing Link Details182

9.11Managing Folders and Links182

9.12Links Tracking183

10.Quizzes185

10.1Creating Quizzes186

10.2Creating Quiz Questions195

10.3Question Types198

10.3.2Quiz Timer View222

10.3.3Adding Questions from a QTI Package222

10.4Editing Question223

10.5Saving Quiz as a Template225

10.6Exporting Quiz Template227

10.7Creating Feedback Templates228

10.8Managing Quizzes230

10.9Viewing Quizzes235

10.10Question Pools241

10.10.1Creating Question Pool241

10.10.2Adding Folder to a Pool242

10.10.3Adding Questions to a Pool243

10.10.4Adding Questions from the Pool245

10.10.5Global Question Pool Settings247

10.10.6Saving Question Pool as a Template249

10.11Surveys251

10.11.1Creating a Survey251

10.11.2Saving Survey as a Template254

11.Drop Box256

11.1Adding Items to Drop Box257

11.2Modifying Drop Box Items258

12.Plagiarism261

12.1Choosing a Plagiarism Service262

12.2Sending Document for Plagiarism Check264

12.3Managing Views267

12.3.1Creating View267

12.3.2Choosing View269

12.3.3Modifying View269

12.3.4Managing View settings270

13.Assignments273

13.1Creating Assignments274

13.2Synchronizing Assignments280

13.3Viewing Assignment282

13.4Modifying Assignments283

13.5Modifying Assignment Tasks285

13.5.1Teacher’s Assignment Task edit form285

13.5.2Learner’s Assignment Task edit form287

13.5.3Submitted Assignment Task edit form294

13.5.4Break Group function297

13.6Assignment Templates299

13.7Grading Assignments304

13.8Multi Approval308

13.9Bulk Assignment Task Approval309

13.9.1Downloading Attachments310

13.9.2Uploading Attachments312

13.10Sharing Assignment Tasks315

13.11Sharing Attachments317

13.12Version History318

13.13Task Status320

13.14Content Approval Status322

13.15Managing Views326

13.15.1Creating a View326

13.15.2Choosing View327

14.Attendance329

14.1Creating a Timetable329

14.2Synchronizing a Timetable with a Template332

14.3Editing a Timetable332

14.4Marking Students Attendance333

14.5Exporting Attendance Statistics333

15.Discussion Board334

15.1Adding a Discussion Board334

15.2Adding Discussion to Discussion Board335

15.3Managing Discussions337

15.3.1Editing Discussion338

15.3.2Deleting Discussion338

15.4Viewing and Posting Replies339

15.5Viewing User Information340

15.6Moving Discussions342

15.7Exporting Discussion Boards343

16.Chat344

17.Conference345

17.1Pre-configuration345

17.1.1Configuring Live Meeting client345

17.1.2Configuring LYNC Attendee client347

17.2Scheduling a Conference348

17.3Joining a Conference349

18.Grade Book353

18.1Setting Grade Book Items354

18.1.1Adding Existing Items355

18.1.2Adding Custom Items357

18.1.3Adding an AWG Item358

18.1.4Deleting Item from Grade Book360

18.2Grading361

18.2.1Manual Grading361

18.2.2Grade Book Automatic feature364

18.2.3Exporting Grades366

18.2.4Importing Grades367

18.2.5Grades Version History369

18.2.6Compressing Grades370

18.3Setting Course as Complete (Automatic Completion)375

18.4Setting the Unified Grade Book378

19.Tracking381

20.Wiki Page Library384

20.1Creating Wiki Page384

20.2Viewing Wiki Page385

20.3Managing Wiki Page386

21.Mailbox388

21.1Viewing Mailbox390

21.2Sending Messages393

21.3Replying to a Message394

21.4Email Notifications396

22.Reports398

22.1Reports on the Course Level398

22.1.1Creating Reports on the Course Level399

22.1.2Viewing Reports on the Course Level413

22.2Borderline Failure Report414

22.2.1Creating Borderline Failure Report415

22.2.2Viewing Borderline Failure Report423

23.Seating Chart425

23.1Uploading a Room425

23.2Creating a Room427

23.3Creating a Seating Chart430

24.Staff436

24.1Modifying Information437

24.2Reordering Items438

25.Roster441

25.1Modifying Information441

25.2Reordering Items443

  1. 1. Course Home Page

The Course Home page is displayed when a user clicks a link of a necessary course on the SharePoint LMS Organization Home Page:

Picture 1110

The Course Home page displays general description of a course and gives a user an access to the basic modules of the course. To access the course modules, click a corresponding action in the Course Tools tab on the ribbon:


Picture 162

NOTE:

By default Course Menu style is Horizontal.

Course Menu style can be changed in Course Menu Settings. To change the Course Tools disposal, go to Settings>Site Settings>Course menu:

 

Picture 395

 

Name

Description

Announcements

Allows managing course announcements

Calendar

Allows posting events to notify other users

Documents

Allows working with course documents

Learning Module

Allows managing course learning modules

Links

Allows managing course links

Quizzes

Allows managing course quizzes

Drop Box

Allows managing files for shared usage

Plagiarism

Allows checking items for plagiarism

Assignments

Allows setting course home tasks

Attendance

Allows registering student’s attendance

Discussion Board

Brings users to the course forum

Chat

Brings users to the course chat room

Conference

Allows entering Online Video Conference

Grade Book

Allows setting grades for course students

Tracking

Allows tracking statistics within course modules

Wiki Page Library

Allows creating documents users want to share with other course members

Seating Chart

Allows creating a class seating chart

Reports

Allows scheduling report on attendance and time spent by learners in each course section

Mailbox

Allows managing message sharing

Staff

Contains information about course teachers, administrators, faculty staff etc.

Roster

Contains information about course learners

Help

Displays online SharePoint LMS documentation

The Course Home page may also display main modules of the course, i.e. Web Parts, so that users can have an easy access to them.

Items of the Course Tools menu are enabled on the Course Options page. To enter the Course Options page, users need to proceed to Settings>Course Settings>Course Options. A user can select between the Vertical and Horizontal Menu Style.

Customizing Course Home Page

You can customize the visual representation of the Course Home page. To be able to make changes, do the following:

      1. 1. Open the Course Home page;

      2. 2. Click Edit at the top of the page OR use the Edit control on the Page tab from the ribbon menu. You will be switched to the edit mode:

Picture 76

      1. 3. Make the necessary changes to the page:

  • − At the top of the page, on the Browse tab, enter the page name;

  • − You can enter a special edit mode for each Web Part by clicking on its field (e.g. for ‘Content’ Web Part ‘Format Text’ and ‘Insert’ tabs will appear letting the user manage text font styles; insert tables, pictures, files etc.).

  1. 2. My Learning Modules Web part

My Learning Modules is a web part that provides users with an overview of their learning program and allows monitoring their progress in the learning program. Besides, it gives Learners access to all Learning Objects in their program.

    1. 2.1 Adding My Learning Modules Web Part

By default web part is added to course sites. To add the web part to a site, do the following actions:

  1. 1. Open the page where you want to add the web part;

  2. 2. Click Edit Page icon on the ribbon to open edit mode;

  3. 3. Go to the Insert > Web Part section;

  4. 4. Choose My Learning Modules Web Part in the Miscellaneous section from the list of web parts:

Picture 79

  1. 5. Press the Add button.

    1. 2.2 Editing My Learning Modules Web Part

To edit the My Learning Modules Web Part, do the following actions:

  1. 1. Open site with the My Learning Modules Web Part;

  2. 2. Open context menu for My Learning Modules Web Part;

  3. 3. Choose Edit Web Part;

  4. 4. Change Web Part settings;

  5. 5. Click Ok to save changes or Cancel to discard the changes.

      1. 2.2.1 My Learning Modules Web Part settings

To configure settings for My Learning Modules Web Part, do the following:

  1. 1. Open the Web Part for edit (for more details see the chapter Edit My Learning Modules Web Part);

  2. 2. Apply the changes to the custom sections described below.

        1. 2.2.1.1  Data Source

By default, when no data source is provided in the settings, the web part shows courses from the organization it is located on. If the web part is located on a Course site page, the web part shows the data from that Course only.

This section allows choosing the organization(s) as a Data Source, from which the Courses with Learning Objects will be displayed:

Picture 461

  1. 1. Show courses from all organizations – when the option is checked, all Courses from all available organizations will be used as the data source;

  2. 2. The Check Names button allows checking if the organization(s) which has been selected as the data source exists;

  3. 3. The Browse button allows searching for the organization(s) by using standard SharePoint search;

  4. 4. The Organizations Tree button allows searching for the organization(s) and select needed organizations from a tree-like structure by using the following form:

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTMLb3d8d4.PNG

The form displays all organizations created on the Web application:

  1. a) check the checkboxes next to the required organizations and click OK;

  2. b) Title and Status of all Courses from chosen organizations are displayed after saving the changes in the alphabetic order:

Picture 84

The status of the Course can be one of the listed below:

  • • Not started – if no Learning Objects have been started yet;

  • • In Progress – if at least one Learning Object has been started or completed;

  • • Completed – if all Learning Objects have Completed status.

NOTE:

Course Title is a link that redirects user to the Course Home page.

        1. 2.2.1.2 Objects List

This section allows choosing the type of the Learning Objects, which will be displayed on the Learning Modules Web Part:

Picture 163

The user can enable/disable display of the following Learning Objects:

  • • Learning Module;

  • • QUIZ;

  • • SCORM;

  • • AICC.

Option Don’t show SCORMs/Quizzes/AICCs when also used in Learning Module hides SCORMs, Quizzes and AICCs that are used in the Learning Module.

Option Disable clickable completed status for Learning Modules, Quizzes, SCORMs, AICCs disables the ‘Completed’ status link. By default this link is clickable and redirects to a new attempt page or Out of attempts page if user has no more attempts allowed:

Picture 994

        1. 2.2.1.3  Customize

This section allows modifying the view for the My Learning Modules Web Part:

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML19ca50d.PNG

The user has an option to customize the Web Part via the following settings:

  1. 1. Row Background option allows setting color for odd rows background;

  2. 2. Alternate Row Background option allows setting color for alternate rows background;

  3. 3. Start Color option allows setting color for ‘Start’ status;

  4. 4. Start Icon option allows setting icons for ‘Start’ status;

  5. 5. New Attempt Color option allows setting color for ‘New Attempt’ status;

  6. 6. New Attempt Icon option allows setting icons for ‘New Attempt’ status;

  7. 7. Continue Color op0tion allows setting color for ‘Continue’ status;

  8. 8. Continue Icon option allows setting icons for ‘Continue’ status;

  9. 9. Completed Color option allows setting color for ‘Completed’ status;

  10. 10. Completed Icon option allows setting icons for ‘Completed’ status;

  11. 11. Out Of Attempts Color option allows setting color for ‘Out Of Attempts’ status;

  12. 12. Out Of Attempts Icon option allows setting icons for ‘Out Of Attempts’ status;

  13. 13. Locked Icon option allows setting icons for ‘Locked’ status;

  14. 14. Locked Color option allows setting color for ‘Locked’ status;

  15. 15. Order by option allows selecting order of items in the My Learning Objects web part:

Picture 790

  • • None – items are sorted by the time they were created;

  • • Custom – set custom order for each item manually in separate “Order” window (can be applied only on the course level):

Picture 166

  • • Title – all items are sorted in the alphabetical order:

Picture 171

  • • Forced Sequential Order – all items are sorted in the order specified for passing (selected by default):

Picture 926

NOTE:

By default colors of the icons with the corresponding status are:

  • • Start – Blue;

  • • Locked – Yellow;

  • • Continue – Orange;

  • • Completed – Green;

  • • Out of Attempts – Red.

NOTE:

You can apply a specific template of displaying for the rows using HTML tags and custom tokens.

To do this, contact your administrator to implement the following workaround:

To change Row HTML Template, you should change Control on your WFE servers in the Farm. It is located following the path: C:\Program Files\Common Files\microsoft shared\Web Server Extensions\14\TEMPLATE\CONTROLTEMPLATES\Elearningforce.MyLearningWebPart\MyLearning\MyLearningUserControl.ascx. Use HTML tags and custom tokens such as {$T.LearningObjectTitle}, {$T.LearningObjectStatusString}, {$T.NewAttemptUrl}, {$P.State[1]}, {$T.Progress}.

Mind that such changes will be lost after any SharePoint LMS upgrade.

    1. 2.3  Deleting My Learning Modules Web Part

To delete the My Learning Modules Web Part from the site, do the following actions:

  1. 1. Open the site with the My Learning Modules Web Part;

  2. 2. Open the context menu for the My Learning Modules Web Part;

  3. 3. Choose Edit Web Part action;

  4. 4. Open context menu for the My Learning Modules Web Part;

  5. 5. Choose Delete action;

  6. 6. Click Ok button to delete the web part from the site or click Cancel button to discard the changes.

NOTE:

Alternatively, the user can check the checkbox next to the My Learning Modules Web Part to select it and click Delete button in the ribbon menu.

    1. 2.4 Working with Learning Objects in My Learning Modules

      1. 2.4.1 View My Learning Modules Web Part Content

When the necessary settings have been set up, user can see the list of Courses from the selected organizations and Learning Objects under each Course:

Picture 535

The following columns are displayed on My Learning Modules Web Part under each Course Title and its status:

  • • Title – title of the Learning Object;

  • • Status status of the Learning Object that corresponds to the user’s learning progress. The following buttons appear for learning objects depending on their status:

Picture 849

Start

user does not have any attempts;

Picture 850

Locked

user has not completed prerequisites for the item;

Picture 852

New Attempt

user had some attempts and did not pass them;

Picture 823

Completed

user had some attempts and passed them;

Picture 844

Continue

user had some attempts but did not complete them;

Picture 847

Out of Attempts

user has no more attempts.

When a certificate is granted for the completed item, user can view it by clicking the certificate icon (Picture 858) next to the item.

  • • Progress bar – the bar graphically displays the user’s progress on the Learning Object based on the percentage value of the passing of the item by the user upon completion of the Learning Objects, i.e. the percent value how many step/ questions user passed.

For example, the Progress bar for this Quiz informs that user has passed 17% of available questions:

Picture 178

      1. 2.4.2 Starting Attempt from My Learning Modules Web Part

Each status of the Learning Object is a link to the attempt of the corresponding Learning Object. To take an attempt, do the following actions:

  1. 1. Presses on the status of the Learning Object:

  1. a) the system redirects user to the New attempt page of the corresponding Learning Object if the status of the Learning Object is Start (Picture 853) or New Attempt (Picture 854);

  2. b) the system redirects user to the last attempt page if the status of the Learning Object is Continue (Picture 855);

  3. c) the system redirects user to the New attempt page if the status of the Learning Object is Completed (Picture 856) and user can take another attempt;

  4. d) the system displays message out of attempts message if the status of the Learning Object is Out of attempts (Picture 857).

    1. 2.5 Feature Matrix

Feature Matrix section shows what types of Learning Objects are supported by the current version of the My Learning Modules Web Part:

Learning Objects Feature Matrix

Object Type

My Learning Modules Web Part

Quiz

Y

Survey

N

Question Pool

N

SCORM

Y

AICC

Y

Linked SCORM

Y

Assignment task

N

Legend

 Y

- supported

 N

- will not be supported in current version

  1. 3. Saving Course As Template

NOTE:

To use Save as Template option, user should have permissions to create new items in the Course Template Gallery organization lists.

To save a course as a template, do the following:

    1. 1. On the Organization level, go to Settings>Courses;

    2. 2. Go to Course Tools;

    3. 3. On the ribbon menu click the Current View drop-down menu and select My Active Courses view:

Picture 5

    1. 4. Once you see My Active Courses list, select the needed course by putting the cursor arrow on its name;

    2. 5. Click the drop-down arrow against the name of the selected course. Choose the Save as Template option from the drop-down list:

Picture 7

    1. 6. Type the course template title. You can optionally specify another course to be saved as template (when the course has already been selected, the operation may be skipped):

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTMLbe03717f.PNG

NOTE:

Templates will contain the following items:

  • − Course tools (learners data such as, for example, attempts, will not be saved);

  • − Custom lists (if lists have specific access rights, only access rights relevant for SharePoint groups will be saved);

  • − SharePoint groups;

  • − Sub Webs;

  • − Navigation.

Data from Learning Module, SCORM, Quiz, Survey, Grade Book, Assignments, Drop Box, Discussion Board, Chat, Conference, Reports and Mailbox is not exported.

    1. 7. Click Save to save the changes.

  1. 4. Course Settings

This section allows you to manage your course settings. It contains the following options:

    • • Course Teachers;

    • • Category;

    • • Publishing;

    • • Course Options;

    • • Certificate Templates;

    • • Scale Templates:

Picture 82

See the detailed description for some options below.

    1. 4.1 Publishing

To set publishing options for your site, do the following:

  1. 1. Go to Settings > Publishing. The following page will appear:

Picture 1040

  1. 2. Fill in the form fields as follows:

  • − Select Yes to publish the course. Select No if you do not want to publish the course.

You may specify publishing start date and end date:

  • − Select Yes option;

  • − Use the drop-down calendar against the Start Date field to specify publishing start date. From the drop-down lists select publishing start time;

  • − Use the drop-down calendar against the End Date field to specify publishing end date. From the drop-down lists select publishing end time.

  1. 3. Click OK to save publishing settings.

    1. 4.2 Course Options

To enable or disable options for course administrators and learners, do the following:

  1. 1. Go to Settings >Course Options:

Picture 279

NOTE:

Disabling feature on the organization level will not delete it on the course level, i.e. tool information (including tool Web Parts) will remain.

NOTE:

Disabling a tool on the course level will hide the data it contains. To make the data visible, enable the tool once again. When a tool is disabled, user still can access it via a direct link.

Teachers are allowed to hide Learners and Groups, Grade Book and Documents tools (not possible in version 2.0) as well as other tools. Learners are allowed to hide the Documents and Grade Book tools (not possible in version 2.0) as well as other tools.

The Learning Module tool is visible if either all or some of its items (a SCORM or a Learning Module) are enabled. If some item is disabled, the link will not be available on the Create page either.

  1. 2. On the open page you can see two lists: Course Administrator (Teacher) Options, Learner Options:

  • − From the Course Administrator (Teacher) Options list select the options which you want to enable for course administrators;

  • − From the Learner Options list select the options which you want to enable for course learners.

  • − To disable an option, clear the checkbox next to it.

  1. 3. Click OK to save changes.

    1. 4.3 List Publishing Scheduler

To run the List Publishing Scheduler, do the following:

  1. 1. On the Course level, go to Settings >Site Settings>Course Settings >List Publishing Scheduler:

Picture 1119

The option allows making a schedule for lists viewing, i.e. you can specify a period when learners will have permissions to view the lists.

Setting permissions:

To set permissions, do the following:

  1. 1. On the Items tab, click New Item:

Picture 253

  1. 2. The following window will appear. Fill in the required fields:

Picture 1042

  • − Choose the start and the end dates and the time for the list publishing;

  • − Choose the item for which you set permissions.

  1. 3. Click Save to confirm the changes.

NOTE:

When setting an item publishing period via the Publishing option in the Quiz Settings menu, the item appears in the List Publishing Scheduler automatically.

    1. 4.4 Certificate Templates

On the Certificate Templates page you can create and manage certificate templates for your course. To access the page, go to Settings > Certificate Templates:

Picture 1120

This page contains all current certificate templates.

NOTE:

By default all certificate templates thumbnails are shown. From the View menu select the necessary view (select Explorer View to load a standard Windows Explorer window into the workspace area).

To view only desired certificates:

  • Select checkboxes against the certificates you want to view;

  • From the View list select Selected Pictures.

 

To view certificate templates as a list:

  • In the View menu point over all pictures. A submenu will appear.

  • Select Details.

 

To switch to the filmstrip view:

  • In the View menu point over all pictures. A submenu will appear.

  • Select Filmstrip.

Managing Certificate Templates

To manage certificate templates:

  1. 1. Go to Settings> Certificate Templates;

  2. 2. Select the checkbox next to the item you want to manage;

  3. 3. From the Actions menu, select the needed action:

    • − Select Edit to open the selected certificate template in a picture manager;

    • − Select Delete to delete the selected certificate template;

    • − Select Download to copy the selected certificate template to your computer;

    • − Select Send to insert the selected certificate into an e-mail or a document;

    • − Select View Slide Show to view certificate templates in a slide show format;

    • − Select Open With Windows Explorer to open the files with Windows Explorer;

    • − Select View RSS Feed to syndicate items with an RSS reader;

    • − Select Alert Me to receive e-mail notifications when items change.

Creating Folders

To create a folder for organizing certificate templates, do the following:

  1. 1. Go to Settings> Certificate Templates

  2. 2. Click New Folder in the Files menu:

Picture 362

  1. 3. In the Name field type the name for the folder and click Create:

Picture 530

INVITE PEOPLE – enables inviting people, who can view or edit content in the current folder:

Picture 533

Creating Certificate Templates

The system allows you to create certificate templates for the courses, quizzes, learning modules and SCORM.

To create a new certificate template:

  1. 1. Go to Settings > Certificate Templates;

  2. 2. Click New button Picture 1050 or New document on the ribbon, and then select the certificate template you want to create:

        • − Select Course Certificate Template to create a new course certificate template;

        • − Select Quiz Certificate Template to create a new quiz certificate template;

        • − Select Learning Module Certificate Template to create a new learning module certificate template;

        • − Select SCORM Certificate Template to create a new SCORM certificate template.

  1. 3. Use the Choose File button to upload the desired certificate template image from your computer:

Picture 606

  1. 4. Select Overwrite existing files to overwrite the files in the system;

  2. 5. Click OK to save changes. The Edit Item form will appear;

  3. 6. Fill in the form (fields marked with an asterisk are required to be filled in):

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML16ca5f6.PNG

  • − Name – enter the name of the certificate;

  • − Preview – use your mouse to set text area.

  • − Text – enter the text that will be placed in the defined area on the certificate template. You may use variable that are described in the form;

  • − Text alignment – check the necessary radio button of either Near, Center or Far to set the text alignment;

  • − Vertical alignment – check the necessary radio button of either Near, Center or Far to set the vertical alignment;

  • − Drop Shadow – select this checkbox if you want the text to drop shadow.

  • − Font Type – Select from the drop-down box the font type for the text of the certificate.

  • − Font Sixe– input the font size of the text;

  • − Font Style – check the boxes next to the necessary font styles that you wish to add;

  • − Is Default – check the option to make the Certificate default.

NOTE:

Certificate Templates can be set as default on the Organization level and on the Course level. If some type of certificate templates (for quiz, learning module, etc.) is set as default on both levels, templates set on the course level override that set for the whole organization.

  1. 7. Click Check In.

Certificate Variables

The Certificate text field allows you to use the following variables (the variables will be replaced by specific data later on for each particular student):

Variable

Description

{name} and {username}

When the certificate is generated, {name} and {username} are automatically changed to the name and username of the user who did the quiz.

{course}

When the certificate is generated, the {course} variable is automatically changed to the name of a corresponding course.

{date}

When the certificate is generated, the {date} variable is automatically changed to the date when the certificate was issued.

Note: For the {date} variable you can use various date formats, for example:
{date:d} outputs 08/17/2000,

  • − {date:D} outputs Thursday, August 17, 2000,

  • − {date:f} outputs Thursday, August 17, 2000 16:32,

  • − {date:F} outputs Thursday, August 17, 2000 16:32:32,

  • − {date:g} outputs 08/17/2000 16:32,

  • − {date:G} outputs 08/17/2000 16:32:32,

  • − {date:m} outputs August 17,

  • − {date:r} outputs Thu, 17 Aug 2000 23:32:32 GMT,

  • − {date:s} outputs 2000-08-17T16:32:32,

  • − {date:t} outputs 16:32,

  • − {date:T} outputs 16:32:32,

  • − {date:u} outputs 2000-08-17 23:32:32Z,

  • − {date:U} outputs Thursday, August 17, 2000 23:32:32,

  • − {date:y} outputs August, 2000,

  • − {date:dddd, MMMM ddyyyy} :Thursday, August 17 2000,

  • − {date:ddd, MMM d "'"yy} :Thu, Aug 17 '00,

  • − {date:dddd, MMMM dd} :Thursday, August 17,

  • − {date:M/yy} :8/00,

  • − {date:dd-MM-yy} :17-08-00.

    1. 4.5 Scale Templates

This option allows users to create and manage scale templates that are used in the Courses Grade Book. To open the Scale Templates section, do the following:

  1. 1. On the Course level, go to Settings > Scale Templates;

  1. 2. A list of existing items will appear:

Picture 622

NOTE:

An Item is an aspect (or a field of activity) for which Students can get a certain grade. First user should create scale templates items in the Scale Templates section. Then user can use these items when creating quizzes, assignments with grade, and so on.

      1. 4.5.1 Creating Scale Templates Items

  1. 1. Go to Settings> Scale Templates;

  2. 2. Click the New Item button оr the Add new item link. The following form will appear:

Picture 698

  1. 3. Fill out the form:

  • − In the Title field, type the title for the scale templates item;

  • − In the Description field, type description for the scale template item;

  • − In the Scale Template section, add grades to the scale templates item;

  • In the Title field specify the name of the grade as it will be shown to students;

  • In the Value field enter the grade value, %;

  • Click Update to add the grade.

NOTE:

You can edit or delete the grade that you added by clicking Edit button or Delete button:

 

Picture 765

 

  1. 4. Click Save button either at the top or at the bottom of the page.

      1. 4.5.2 Editing Scale Template Item

To edit a scale template item that was created earlier, follow the steps given below:

  1. 1. Go to Settings> Scale Templates;

  2. 2. Point out the necessary item and click the callout menu button Picture 848;

  3. 3. Select Edit Item from the drop-down menu:

Picture 859

  1. 4. Modify the properties of the item;

  2. 5. Save the changes.

      1. 4.5.3 Deleting Scale Template Item

To delete a scale template book item that was created earlier, do the following:

  1. 1. Go to Settings > Scale Templates;

  2. 2. Point out the necessary item and click the callout menu button Picture 860;

  3. 3. Select Delete Item from the drop-down menu:

Picture 861

  1. 4. Confirm the deletion.

  1. 5. Course Flows

The Course Flow functionality is intended so the teachers could control how the learners progress on the course. The main function of the course flow is to display an interface controlling the certification process of learners who are enrolled in a program consisting of several courses, as well as control the progress within such courses. Each Course Flow provides the ability to manage course flows (learning curves) by setting the order in what courses should be passed by learners. Also it provides an ability to define requirements for learners’ transitions from one course to another.

In other words, the Course Flow functionality presupposes the learner going through a number of courses.

Imagine that we have the following course flow:

If the learner is added to the first course in the course flow row, he will be automatically enrolled in the next course of the course flow once he has completed the first course. In case the first course is not completed, the learner cannot start the next one.

Prerequisites are defined by the Teacher or Instructor on a Course level. Prerequisite is a rule that defines passing conditions for the Learner on that course. If this condition is met, Learner could get an access to next course. Learner transitions between Courses are maintained by the Teacher who is responsible for marking current course ‘Completed’ or ‘Failed’.

Based on pre-requirements and learners’ involvement in course flows SharePoint LMS system could find out what courses have already been passed, what courses are available to the learner and what courses are not. Course Flow should present courses availability information by marking passed, current and unavailable courses in different colors.

Every learner can observe course flow listings he/she is involved in.

When Course Flow feature is activated for organization (should be activated in CA > Application Management > SharePoint LMS > Global features > Additional Options and Settings > Organization features > Additional Options), the following items are created:

1. Lists:

  • ▪ Course Flow Templates – contains list of Course flow templates. It can be viewed in Site Settings > Organization > Course Flow Templates:

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML1f486107.PNG

  • ▪ Course Flows contains list of Course Flows of Organization. It can be viewed in Settings > Course Flows:

Picture 1122

  • ▪ Course Flow Progress – contains information about learners’ progress in completing a Course Flow. To view Course Flow Progress, select a course flow and click Course Flow Progress button in the ribbon menu:

Picture 1123

  • ▪ E-mail Templates related to Course flow events are added. To view them go to Site Settings > Organization > E-mail Templates.

2. Course Flow Certificate content type in Certificate Templates;

3. Page My Course Flows - contains Course Flows web part. To open it, go to Settings > My Course Flows;

4. Course Flow Grade Book - contains information about grades received by learners for every Course Flow item. To open it, go to Settings > Course Flow Grade Book;

5. Course Flow Administrators user group for users Course Flow Administrator role. Course Flow Administrator can create Course Flows and add all course items to it (even if he has no permissions for the course), edit and delete course flows created by him.

    1. 5.1 Creating Course Flow

To create a course flow, do the following:

  1. 1. On the organization level, click Settings, and select Course Flows from the list. Course Flow List will appear with all available Course Flow schemas:

Picture 1051

NOTE:

Course Flow list does not possess any progress information, and all Flow schemas are shown in gray color:

 

Picture 491

 

  1. 2. Click New Item > Course Flow or Add new item link;

  2. 3. Complete the open form (fields marked with an asterisk (Picture 910) are required):

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML1028e3f.PNG

  • − Title – type the name for the course flow.

  • − Map – create a diagram of the course flow:

  1. a) Click the green Add Course here icon;

  2. b) In the open dialog box, select the first course in a flow and passing criteria for it:

Picture 184

  1. a) Course Name – select course from the list of Organization’s courses;

  2. b) Passing criteria:

  • ✓ Learning Objects list – displays all Learning Objects created in the course. Select check boxes to set a Learning Object as condition for passing that course in a Course Flow;

  • ✓ Requires Certification – select the check box to set Course Certificate as condition for passing that course in a Course Flow;

  • ✓ Time – set the number of days after which Learner who completed the course is added to a Learners Group, created for the next Course in the Course Flow. If the field is empty, the Learner is added to the learners group of next Course immediately after completing the Course.

NOTE:

After course flow is created, in the first course a group is created with the name of course flow with users specified in the Learners field during CF creation. When learners complete the first course in the Course Flow, they are moved to the group created for the next course in the Course Flow.

OR

  1. a) In the Course Flows section click the Create from template button in the Items section of the ribbon:

Picture 494

  1. b) Select Course flow template to be used. In this case information for Map, Notifications and Settings will be taken from template.

  1. c) Сlick OK. The selected course will be displayed in a scheme as follows:

Picture 516

  1. d) If you want to set more prerequisites, add more courses to the scheme:

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML12f1894.PNG

That means that Course 1 is a prerequisite for Course 2.

  1. e) Click Certificate Template to define the certificate that learners will be awarded on the Course Flow completion. The following dialog box will appear:

Picture 566

  • • Select Certificate Template to be used in the certification process from the list;

  • • Specify the Expiration Period in the corresponding field. The period is set in weeks;

  • • Click OK to save changes.

NOTE:

Only Course Flow Certificate can expire. Course Flow itself cannot expire. When the learner’s Course Flow Certificate is about to expire, both the learner and the teacher will receive the following e-mail: ‘Hello …, This email was sent to notify you that your Sunset.jpg (the corresponding URL is added) will expire at month/date/year at 00:00:00 AM’.

NOTE:

Once either the Course Flow Structure or the Certificate template is changed, they are updated for each learner’s course flow. If the learner has already received the former template certificate, this certificate remains unchanged.

  • − Learners – select the learners enrolled in this flow;

  • − Notifications – check corresponding boxes to send notifications to learners, teachers and specified users in the following cases:

  • • User enrolled to Course Flow;

  • • User enrolled to Course ;

  • • Course flow completed;

  • • User deleted from Course;

  • • Certificate Expired (number of days prior certificate expiration can be set here).

NOTE:

For each case two email templates are created: one is sent to learner, and the other – to teachers and specified users. Below are two email templates created for different users on the same event:

 

Notification for learner that he/she has been enrolled to the course flow:

 

Picture 1052

 

Notification for teacher or specified user that new user has been enrolled to the course flow:

 

Picture 1053

 

  • − Settings – check box to delete users from courses when the course flow is completed or specify the number of days after course flow completion to delete users from courses.

  1. 4. Click OK to create a course flow.

    1. 5.2 Viewing Course flows

To view a Course flow, go to Settings > Course Flows:

Picture 1124

Select needed Course Flow and click the View Item button in the ribbon menu. Detailed information about the Course Flow will be displayed in the open window:

Picture 1054

    1. 5.3 Viewing Course flow Progress

The Course Flow progress can be viewed by teachers as well as by learners.

To view your course flow progress, do the following:

  1. 1. On the organization level, click Settings, and select My Course Flows from the list. The following page will be displayed:

  • − For learner:

Picture 1126

  • − For teacher:

Picture 1128

A teacher is able to review the progress of multiple Students or multiple Course Flows. He can filter/search for the needed course flows. To filter results by learners, select needed learners using the Browse button. To search for a particular Course Flow, click the drop-down menu Course Flows and fill in search form in the open window:

Picture 598

  • ✓ Title – enter a title or its part to search the needed Course Flow;

  • ✓ Learners – use people picker or browse button to select learners;

  • ✓ Author – use people picker or browse button to select Course Flow author.

Click the Search button. All Course Flows corresponding to the criteria will be displayed in the list. Select checkboxes near the names of Course Flows you want to view and click OK. All selected Course Flows will be displayed on the My Course Flows page.

    1. 5.4 Viewing Course Flow Grade Book

Course Flow Grade Book shows grades received by learners for every Course Flow item. For learners it displays only his/her grades. Teachers can view information about all learners from all course flows.

To view Course Flow Grade Book, go to Settings > Course Flow Grade Book. Select Course flow from the drop-down list in the right upper corner. Information about received grades will be displayed:

Picture 1129

    1. 5.5 Course Flows Web Part

Course Flows web part can be added on any SharePoint LMS page. It displays information in the table with the following columns:

  • • Title – shows Course Flow title;

  • • Author – shows Course Flow author;

  • • Map – displays Course Flow scheme and indicates status of course flows items with colors of elements;

  • • Learners – shows learners of the Course Flow:

Picture 600

  1. 6. Announcements

Announcements are intended for informational purposes: a user who needs to share some important messages with the others should create an announcement that will be viewed by all course participants (Learners and Teacher). The information will be displayed on the Home Page as well as on the Course Home page (if other is not specified by the Course Home page settings).

To get to the Announcements section, enter the necessary course and click the Announcements icon in the left Tools menu. The list of available announcements will be shown in the main workspace area:

Picture 1130

The home page of this section displays the current month announcements list with the possibility of editing and deleting announcements. To work with an announcement, click the callout menu next to the name of the needed announcement and select the necessary option form the context menu.

NOTE:

For better representation, you can change the list view. From the View list, select the necessary view (select Current to view up-to-date announcements, select All to view all announcements).

 

Column names at the top of the list are clickable and allow you to sort announcements in ascending or descending order:

  • • Use the Title link to sort or filter announcements by title;

  • • Use the Modified link to sort or filter announcements by modification date;

  • • To remove filter criteria, click the necessary link in the column head, and then select the Clear filter option from the context menu.

The Actions and Settings buttons on the List tab allow performing actions and operations typical for SharePoint.

    1. 6.1 Adding Announcements

To create a new announcement, do the following:

  1. 1. Enter the necessary course;

  2. 2. Go to the Announcements section;

  3. 3. On the Items tab, click the New item button or click new announcement button Picture 866:

Picture 865

  1. 4. Fill out the open form (fields marked with an asterisk are required):

Picture 867

  • − Titletype the name of the new announcement (the field is required);

  • − Body type the full information of the announcement. Use the embedded Visual Editor to format the description text;

  • − Keywords – specify words which will help learners find necessary documents (keywords should be entered in the site search field at the top of the page);

  • − Start Date specify the date when the announcement becomes valid. If the start date is not specified, the announcement will become visible after you save the changes;

  • − Expires specify the date when the announcement becomes invalid. If the date is not specified, the announcement will be available for an indefinite period.

  1. 5. If you want to attach a file to the announcement, click Attach File, and then browse the necessary file in the opened form. Click Save to attach the file;

  2. 6. Click Save at the bottom of the form to add the announcement.

    1. 6.2 Viewing Announcements

To view an announcement, do the following:

  1. 1. On the Course level, go to the Announcements;

  2. 2. Select the announcement you want to view and click the callout menu button Picture 868, to open the callout menu:

Picture 869

  1. 3. Select View Item in the callout menu. A new page with the announcement will open:

Picture 872

The ribbon of the dialog box comprises the rest of the menu options for managing the announcement. Ribbon action buttons allow users to perform the following operations:

    • − Editing the announcement - click Edit Item to modify the announcement;

    • − Viewing the announcement version history - click Version History to view the history of the changes made to the announcement and/or view the previous versions;

    • − Managing permissions - click Shared With to assign users and group permissions to this item;

    • − Deleting items - click Delete Item to delete the announcement;

    • − Making notifications - click Alert Me to manage notification settings;

  1. 4. Click Close.

    1. 6.3 Editing Announcements

To edit an announcement, do the following:

  1. 1. On the Course level, go to the Announcements;

  2. 2. Specify the announcement you want to edit by placing the cursor on the announcement name;

  3. 3. Click the callout menu button next to the necessary announcement to open the callout menu;

  4. 4. Select Edit Item in the drop-down list:

Picture 873

  1. 5. Modify the necessary fields;

  2. 6. Click Save to save the changes.

    1. 6.4 Deleting Announcements

To delete an announcement, do the following:

  1. 1. Click the callout menu button to the right of the necessary announcement to open the callout menu;

  2. 2. Select Delete Item from the list:

Picture 874

  1. 3. Confirm the deletion. The item will be sent to Recycle Bin of the site:

Picture 875

    1. 6.5 Creating a Global Announcement

The Global Announcement is an announcement created for several courses or organizations. The feature is available for organization administrators.

To create an announcement, do the following:

  1. 1. On the organization level, click Settings;

  2. 2. Select Global Announcements:

Picture 8

  1. 3. The following page will open. Click new item button Picture 11 to create new global announcement:

Picture 1131

  1. 4.  Fill in the fields as required (fields marked with an asterisk are required):

Picture 12

  • − Courses: click Change filter:

Picture 17

  1. 5. On the Organization tab, check necessary Organizations and Categories that contain courses you want to create an announcement for:

Picture 24

NOTE:

To choose all categories of a specific organization, first select the check box for the Check all children option, and then select the name of a corresponding organization (see the picture above).

 

To facilitate courses filtration, you may use Custom filters. Select courses by filling in the Title, Published, Start date and End Date fields.

  • • If you specify only start date, courses with the same or later publication date will be displayed;

  • • If you specify only end date, courses with the same or earlier publication date will be displayed;

  • • Courses that do not have start and end dates are displayed regardless the date specified.

  1. 6. Click OK to close the Filter window;

  2. 7. Select the necessary courses. To choose all courses, select the Title check box.

Picture 937

  • − Titletype a title for the announcement;

  • − Body – enter the description of the announcement;

  • − Keywords – enter keywords for the announcement;

  • − Start Date – specify the date when the announcement becomes available for users;

  • − Expires – specify the date for the announcement to become invalid;

  1. 8. Click OK to save the announcement.

    1. 6.6 Editing Global Announcement

It is possible to edit Global Announcement on all courses where it was created or on separate courses.

To edit a Global Announcement on all courses where it was created, do the following:

  1. 1. On the organization level, click Settings > Global Announcements;

  2. 2. Select the needed Global Announcement from the list;

  3. 3. Click the Edit Item button in the ribbon menu or select Edit Item from the callout menu:

Picture 939

  1. 4. The Global Announcement edit form will open:

Picture 941

  1. 5. Make the necessary changes:

  • Courses – select courses on which you need to edit the Global Announcement. If you uncheck a course, on which the Global Announcement is created, it will be deleted;

  • Title – edit the title of the Global Announcement;

  • Body – edit the text of the Global Announcement;

  • Keywords – edit keywords of the Global Announcement;

  • Start Date – edit start date of the Global Announcement;

  • Expires – edit expiration date of the Global Announcement.

  1. 6. Click Save button to save the changes or Cancel button to discard the changes. The Global Announcement will be modified on all courses where it was created.

To edit a Global Announcement on selected course where it was created, do the following:

  1. 1. On the needed course go to the Announcements section;

  2. 2. Select the needed Global Announcement from the list of course announcements;

  3. 3. Click the Edit Item button in the ribbon menu or select Edit Item from the callout menu;

  4. 4. The Announcement edit form will open:

Picture 1056

  1. 7. Make the necessary changes:

  • Title – edit the title of the Announcement;

  • Body – edit the text of the Announcement;

  • Keywords – edit keywords of the Announcement;

  • Start Date – edit start date of the Announcement;

  • Expires – edit expiration date of the Announcement.

  1. 8. Click Save button to save the changes or Cancel button to discard the changes.

NOTE:

The Announcement will be modified only on one course. If the Global Announcement will be later edited on the Organization level, changes made for one course will be lost.

  1. 7. Calendar

The Calendar section allows you to view and manage various events appointed for the course. Course calendar represents a kind of organizer or planner used to schedule meetings, important events, and so on. The information will be displayed on the Home Page as well as on the Course Home page (if other is not specified by the Course Home page settings).

To open the Calendar section, enter the necessary course and click the Calendar icon in the Course Tools menu. The system will open a monthly calendar view:

Picture 1132

Titles of planned events are represented as links shown in each day cell; to view detailed event info, click the necessary link.

A set of controls above the calendar grid allows you to switch between days and change calendar views:

    • − Use the Arrow(Picture 46 and Picture 43)buttons to switch to a previous or following day correspondingly;

    • − Click Expand All to expand all the events; click Collapse All to collapse all the events;

    • − The Day (Picture 401), Week (Picture 408) and Month (Picture 436) icons are intended to switch to various calendar modes.

To view events scheduled for a certain day, click Day (Picture 449) at the top to switch to the daily calendar view. Switch to the necessary date using the Arrow (Picture 46andPicture 43) buttons:

Picture 1107

To view events scheduled for a certain week, click Week (Picture 460) to switch to the weekly calendar view.

Switch to the necessary week using the Arrow (Picture 46andPicture 43) buttons:

Picture 1108

If you want to switch off the calendar view and see the list of events organized as a usual table view, on the Calendar tab, from the Current View list, select the necessary option (for example, All Events or Current Events):

Picture 1133

NOTE:

Column names at the top of the list are clickable and allow you to sort events in ascending or descending order:

  • • Use the Recurrence, Attachment, Title, Location, Start/ End Time and All Day Event links to filter or sort events by corresponding criteria;

  • • To remove filter criteria, click the necessary link in the column head, and then select Clear filter from option from the context menu.

The Items and List tab son the toolbar allow performing actions and operations typical for SharePoint.

    1. 7.1 Adding Calendar Event

To add a new item to the calendar list, do the following:

  1. 1. Enter the necessary course;

  2. 2. Click the Calendar link in the Course Tools menu. The system will open a calendar;

  3. 3. On the Events tab, click new event button. The following form will be opened:

Picture 953

  1. 4. Fill out the form fields as described below (fields marked with an asterisk are required):

  • − Titletype the name of the new item;

  • − Location type the location where the activity will take place;

  • − Start time – Specify the date from which the event will be valid. You can set a necessary date using a calendar icon (Picture 52);

  • − End time – Specify the date till when the event will be valid. You set a necessary date using a calendar icon (Picture 52);

  • − Description – Enter the event description. Use the embedded editor to format the text;

  • − All Day Event – Select the check box if the event should be applied to the whole day rather than be limited by particular hours within the day (if you select the check box, the Start Time and End Time field values will become unavailable);

  • − Recurrence – Select the check box if the event should be repeated with a certain interval. Specify the recurrence details with the help of section controls:

    • ▪ Select the recurrence interval (for example, Weekly or Monthly);

    • ▪ In the Pattern section, define the days when the event should occur;

    • ▪ In the Date Range section specify the start and end day for the event;

To attach a file to the event, click Attach File and browse the necessary file in the open form. Click OK.

  1. 5. Click Save either at the top or at the bottom of the form to add the announcement.

    1. 7.2 Viewing and Managing Calendar Events

To manage a calendar event, do the following:

  1. 1. Enter the necessary course;

  2. 2. Click the Calendar link in the Course Tools menu. The system will open the calendar;

  3. 3. Choose the necessary event and click its name. The system will open event details:

Picture 955

  1. 4. Use the buttons at the top of the form to perform the following operations:

  • − Click Edit Item to edit event properties;

  • − Click Version History to view the history of changes made to the event and/or view previous versions of the event;

  • − Click Shared With to assign users and group permissions to this item;

  • − Click Delete Item to delete the event;

  • − Click Alert Me to manage notification settings;

  • − On the Custom Commands tab, click Export Event to export the event to your Microsoft Outlook (the same event will be created in your Outlook Calendar).

  1. 8. Documents

The Documents section of the system allows you to create a repository of files that can be downloaded or viewed online by your learners.

To work with course documents, enter the course and click the Documents link in the Course Tools menu. The system will display a list of course folders and documents organized as a tree structure. Each folder or document in the list is characterized by its type, name when it was modified, person who last made changes to the document and description:

Picture 343

To view or download a document, click the document name in the list. Depending on the file type, the system will either display the document or offer it for downloading.

NOTE:

For better representation, you can modify the list view. From the View list select the necessary view (select Explorer View to load a standard Windows Explorer window into the workspace area).

 

Column names at the top of the list are clickable and allow you to sort documents in ascending or descending order: Use the Name link to sort documents alphabetically by name

  • • Use the Type link to sort or filter documents by type;

  • • Use the Modified and Modified By links to sort or filter documents by modification date or by the person who last made changes to the documents;

  • • To remove filter criteria, click the necessary link in the column head and select Clear filter from option from the context menu.

The Documents and Library tabs at the top allow performing actions and operations typical for SharePoint.

    1. 8.1 Creating and Managing a New Folder

For better organization of your documents you can create folders and subfolders in the documents repository.

To add a folder, do the following:

  1. 1. Enter the necessary course;

  2. 2. In the Course Tools menu, click Documents. The list of available documents will be shown in the main workspace area;

  3. 3. On the Files tab, click New Folder. The following form will be opened:

Picture 958

  1. 4. Type the name of the folder in the Name field;

  2. 5. INVITE PEOPLE – enables inviting people, who can view or edit content in the current folder:

Picture 1057

  1. 6. Click Create button to add the folder.

To manage folders that were added earlier, do the following:

  1. 1. Enter the necessary course;

  2. 2. In the Course Tools menu, click Documents. The list of available documents and folders will be shown in the main workspace area;

  3. 3. Click the callout menu button by the name of the necessary folder to open the context menu, and then select one of the following options:

    • − Click Open to open the folder;

    • − Click Properties to modify folder properties: in the displayed form change the name of the folder and save changes;

    • − Click Share to assign users and group permissions for this folder;

    • − Click Rename to change the folder’s name;

    • − Click Delete to delete the folder from the list;

    • − Click Approve/Reject to approve or reject the folder;

    • − Click Connect to Client to connect to your Outlook (you need Microsoft Office 2007 installed);

    • − Click Alert Me to work with notification settings for the selected folder;

    • − Click Change New Button Order to control order and visibility of content types of the new button.

    1. 8.2 Creating New Document

To create a new document based on the templates that were specified for the course, do the following:

  1. 1. Enter the course, and then click Documents in the Course Tools menu;

  2. 2. In the library, open the folder where the newly created document should be stored;

  3. 3. Click New Document and select the necessary document type from the context menu:

  • − Document;

  • − Website Package;

  • − Wiki Page;

  • − Basic page;

  • − Multimedia content;

  • − Link to a document;

  • − Link to a multimedia content;

  1. 4. The system will open a document template (you need Microsoft Office 2007 installed).

NOTE:

In the schedule approval section, if you do not set any dates when create/upload a document, then its status automatically becomes Pending, and then in 5-10 minutes sets as Approved.

  1. 5. Create the document using the template;

  2. 6. When finished, save the document in the usual manner (go to File > Save As and specify the file name; the system will offer you to store the newly created file in the course library on the server).

    1. 8.3 Changing the Order of the Documents

To change the order of the documents, do the following:

      1. 1. On the course level, go to Course Tools > Documents;

      2. 2. The All Documents list will appear:

Picture 350

      1. 3. On the ribbon, go to Files section and click the Change Item Order button:

Picture 947

      1. 4. The following dialog box will appear:

Picture 1043

      1. 5. Click the down arrow, indicating the positions from top of the certain item to indicate its position in the list. The name of the item is opposite to the Position from the Top drop-down list:

Picture 1055

      1. 6. Click OK button to save the changes or Cancel button to discard them.

NOTE:

You can change the order of folders and any documents. By default, folders are placed at the top of the list. The selected document cannot be placed before folders. Imagine that we want to put Potter script at the top of the list. In the Change Item Order dialog box we select “1” from the drop-down opposite the name of the needed document:

 

Picture 1073

 

Then we click OK button to confirm the choice. As a result we have the following list:

 

Picture 1085

 

No changes are observed as by default folders are placed at the top of the list and their position cannot be changed.

 

    1. 8.4 Creating New Multimedia Content

To create new multimedia content, do the following:

  1. 1. On the Course level, go to the Documents section in the Course Tools menu;

  2. 2. Go to Files > New Document and select Multimedia content. The following form will open:

Picture 974

  1. 3. Choose a file from your local computer. If a file with the same name already exists in the library, and you want to replace it with the newly uploaded file, select the Overwrite existing files check box. You can as well pass to uploading multiple files by clicking the corresponding link;

  2. 4. Click OK to upload the selected file. Once the document is uploaded a form for updating the file’s properties will be opened:

Picture 1095

  1. 5. Define the needed settings:

  • − Content type – select type for the document;

  • − Media playerthis option allows you to perform the following actions:

  • • Define the size of the player’s window – enter the numbers you need in the boxes under the window;

  • • Assign auto play if required – check the Play box if you want the player to start playing automatically on opening the file;

  • • Copy to clipboard – click this button to copy the player to the course clipboard if necessary;

  • − Description – enter the description of the file;

  • − Keywords – specify the words that would help learners to find necessary documents (keywords should be entered in the site search field at the top of the page);

  • − Start Date - enter scheduled approval start date;

  • − End Date - enter scheduled approval end date.

  1. 6. Click Save button to save the changes.

NOTE:

You cannot paste a multimedia object to a SharePoint page in SharePoint LMS 2013. The multimedia object will not be inserted. It is a Share Point limitation. If you go to Course> Edit and press Ctrl+V to paste the multimedia object you have copied before, it will not be inserted. The web page will remain unchanged:

 

Picture 1134

 

Now each SharePoint LMS Course has a new feature in Document Library Settings. Go to Documents> Library>Library Settings>Play settings:

Picture 374

This section allows you to specify the way media files are played. If the checkbox against the Allow play option is checked (default settings), then media content (e.g. .swf-files) will be opened through our skin (through our Play.aspx page):

Picture 1135

But these html-settings prevent playing .js-files. If the checkbox against the Allow Play option is unchecked, then all media content files are played correctly (the standard library settings):

Other libraries on the Course have this option unchecked and disabled (to play the media content files by default settings):

Picture 42

When html-settings are on, .js-files are played correctly:

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML68dbcf.PNG

    1. 8.5 Creating Basic Page

Basic page option allows creating HTML pages.

To create new basic page, do the following:

  1. 1. Enter the course;

  2. 2. In the Course Tools menu, click Documents;

  3. 3. Click New Document, and then select Basic page. The following form will appear:

Picture 1058

  1. 4. Fill in the open form:

  • − In the Name field, type the name for the basic page;

  • − Use the embedded HTML editor to create content for your page;

  • − Use the HTML editor to create the description for the page.

  • − Keywords – specify words that would help learners to find necessary documents (keywords should be entered in the site search field at the top of the page);

  • − Link target – specify a link target. Select one from the drop-down list or specify your own value;

  • − Start Date - enter scheduled approval start date;

  • − End Date - enter scheduled approval end date.

NOTE:

There is no spelling checker in the basic page creation form. To check the spelling, create a page, go to the list of documents, select the necessary basic page, and then click Edit Properties.

  1. 5. Click Create.

    1. 8.6 Creating a Wiki Page

To create a new wiki page, do the following:

  1. 1. Enter the course;

  2. 2. In the left Tools menu, click Documents;

  3. 3. Click New Document, and then select Wiki Page. The following form will appear:

Picture 1059

  1. 4. Fill out the form fields as described below:

  • − In the Name field, type the name for the wiki page;

  • − Use the embedded HTML editor to create wiki content;

  • − Use the HTML editor to create the description for the wiki page;

  • − Keywords – specify words that would help learners to find necessary documents (keywords should be entered in the site search field at the top of the page);

  • − Link target – specify a link target. Select one from the drop-down list or type your own value;

  • − Start Date - enter scheduled approval start date;

  • − End Date - enter scheduled approval end date;

NOTE:

There is no spelling checker in the wiki page creation form. To check the spelling, create a page, go to the list of documents, select the necessary wiki page, and then click Edit Properties.

NOTE:

You may create a link to another wiki page in this library. Enter the name of the page as follows: [[Page Name]]. For example, to link to the My Education wiki page type [[My Education]]. Use the Link Target section to set the link target.

Link Target. From the drop-down list, select one of the following targets: self, parent, blank, top. You may also specify your own value: select the Specify your own value option, and then enter the name of the window where the link will be opened when clicked.

 

  1. 4. Click Create button to create a document.

    1. 8.7 Creating a Website Package

To create a new website package, do the following:

  1. 1. Enter the course;

  2. 2. In the left Tools menu, click Documents;

  3. 3. Click New Document, and then select Website Package. The following form will appear:

Picture 39

  1. 4. Choose a file from your local computer. If a file with the same name already exists in the library, but you want to replace it with the newly uploaded file, select the Overwrite existing files check box;

  2. 5. Fill out the form fields as described below:

Picture 45

  • − In the Default File field, type the name for the website package;

  • − In the Description field, create the description for the website package;

  • − Keywords – specify words that would help learners to find necessary documents (keywords should be entered in the site search field at the top of the page);

  • − Start Date - enter scheduled approval start date;

  • − End Date - enter scheduled approval end date;

  1. 6. Click Save button to save the changes or Cancel button to discard them.

    1. 8.8 Uploading Document

To upload a document, do the following:

  1. 1. Enter the course;

  2. 2. Click the Documents link in the Course Tools menu;

  3. 3. Click Upload Document button in the ribbon menu or Upload button Picture 47:

Picture 1094

  1. 4. The following form will be opened:

Picture 57

  1. 5. Choose a file from your local machine. If a file with the same name already exists in the library, but you want to replace it with the newly uploaded file, select the Overwrite existing files check box. You can as well pass to uploading multiple files by clicking the corresponding link;

  2. 6. Click OK button. Once the document is uploaded, a form for updating the file’s properties will be opened:

Picture 72

  1. 7. Fill out the form:

  • − Content type – select type for the document;

  • − Description – type the description of the file;

  • − Link Target – select the target for the link from the drop-down list OR select the Specify your own value option, and then enter the link URL into the field;

  • − Start Date - enter scheduled approval start date;

  • − End Date - enter scheduled approval end date;

  • − Keywords – specify words that would help learners to find necessary documents (keywords should be entered in the site search field at the top of the page);

  1. 8. Click Save button to save the changes or Cancel button to discard them.

    1. 8.9 Managing Documents

To manage documents that were added earlier, do the following:

  1. 1. Enter the necessary course;

  2. 2. In the Course Tools menu, click Documents. The list of available documents will be shown in the main workspace area;

  3. 3. Click the name of the necessary document, and then select one of the following options from the callout menu:

    • − Click Open to open the document;

    • − Click Share to share file or folder with other person or group;

    • − Click Follow to follow the document and get updates in your newsfeeds;

    • − Click Open in Word to open the document in Microsoft Word;

    • − Click Download to download a document;

    • − Click Rename to change the document’s name;

    • − Click Delete to delete the document from the list;

    • − Click Copy to make a copy of the document;

    • − Click Version History to view the versions of the document;

    • − Click Properties to modify document properties: in the displayed form, change the name of the folder, and then save changes;

    • − Click Compliance Details to determine what retention stage an item is in. You can also take action to keep this item in compliance with organizational policy;

    • − Click Check Out to be able to edit the document while no one else is enabled to edit it. As soon as you finish editing, click Check in to enable other people to make changes to the document;

    • − Click Approve/Reject to approve or reject the document;

    • − Click Workflows to manage workflow steps.

NOTE:

The list of options may vary depending on the file type.

You can add additional option – Publish and Approve. This option allows you creating a new version each time you edit a file in this document library. To enable this option, follow these steps:

  1. 1) Select any folder in Libraries section:

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTMLb65df90.PNG

  1. 2) Go to Settings section of the selected library:

Picture 315

  1. 3) In the Library Settings section, go to Versioning Settings:

Picture 317

  1. 4) In Document Version History section, check the radio button against the Create major and minor (draft) versions example 1.0, 1.1, 1.2, 2.0:

Picture 77

  1. 5) Click OK button to save the changes. Click Cancel button to discard the changes;

  2. 6) Create any file and click Action menu against its name. The new option will appear in the list of properties:

Picture 319

    1. 8.10 Creating Links to Documents

To create a link to a document in a different location (for example, to a document from another course), do the following:

  1. 1. Enter the necessary course;

  2. 2. In the Course Tools menu, click Documents. The list of available documents will be shown in the main workspace area;

  3. 3. Click New Document, and then select Link to a Document. The following form will appear:

Picture 1011

  1. 4. Fill out the form fields as follows:

  • − In the Document Name field, type the document name;

  • − Use the Browse icon (Picture 307) to select the file location.

  1. 5. Click OK. The following page will appear:

Picture 1015

  1. 6. In the open window, specify the fields as described below:

  • − Content Type – by default its a Link to a Document;

  • − URL – the link to the necessary file appears by default;

  • − Description – use the HTML editor to create document description;

  • − Link Target –select the target for the link from the drop-down list OR select the Specify your own value option, and then enter the link URL into the field;

  • − Start date - enter scheduled approval start date;

  • − End date - enter scheduled approval end date;

  1. 7. Click Save button. The link will appear in the list of the course documents.

    1. 8.11 Sharing Documents

The feature allows sharing course library documents between other courses and organizations.

The feature should be enabled for the site collection which documents will be shared. The activation is not required for site collections where links to documents will be located.

To activate the feature, do the following:

  1. 1. Go to Settings>Site Settings>Site Actions>Manage site features;

  2. 2. Click the Activate button next to the ELEARNINGFORCE – LMS: Shared Documents Feature:

Picture 469

Once the feature is activated, you may share documents.

      1. 8.11.1 Creating document shortcuts between courses managed by the same teacher

To create a shortcut, do the following:

  1. 1. Go to the page with the list of documents;

  2. 2. Click Files>Create shortcuts (in Share & Track section):

Picture 1097

  1. 3. Select the check boxes next to the documents you want to share with other courses;

  2. 4. Click Next:

Picture 1099

  1. 5. Click the Documents link of the course you want to share these documents with. The link will become bold:

Picture 1101

The links to these documents will appear in the specified course document library.

NOTE:

After a shortcut is created, users will see a link to a document or folder. This does not mean, however, they will have an access to the item. Make sure users have the corresponding permissions to view the item.

  1. 6. Click OK to save shortcut.

      1. 8.11.2 Sharing documents between all organizations, courses or SharePoint libraries

To enable the option of sharing the documents between all organizations, courses or SharePoint libraries, do the following:

  1. 1. Enter the Documents section;

  2. 2. In the Share & Track section click Pin/Unpin this list:

Picture 113Picture 115Picture 1102

The course documents become available to users from different courses and organizations.

NOTE:

  • • The sharing option can be accessed by a farm administrator only.

  • • Documents may be viewed and linked by any SharePoint LMS user.

To access the documents from a different course or organization, do the following:

  1. 1. Enter the necessary course;

  2. 2. Enter the Documents section;

  3. 3. Select New Document>Link to a document;

  4. 4. Create a link to a necessary document:

Picture 1044

(For more information, see section 8.10Creating Links to Documents).

    1. 8.12 Creating Equations

NOTE:

User should have Equation ActiveX control installed on local computer in order to be able to use the Equations.

The ‘ELEARNINGFORCE – LMS: Equations Feature’ allows creating and using equations.

To activate the feature, do the following:

  1. 1. Go to Settings >Site Settings>Site Actions>Manage site features;

  2. 2. Click the Activate button next to the ELEARNINGFORCE – LMS: Equations Feature:

Picture 576

Once the feature is activated, you may create equations and use them in lists of the course or organization where it was created.

Equations are created in Equations document library. To create a new Equation, do the following actions:

      1. 1. Go to Site Contents > Equations:

Picture 1136

      1. 2. In the ribbon menu click Files > New Document > Equation:

Picture 1137

      1. 3. Fill in the Equation creation form:

Picture 581

Equation Name – type equation name;

Equation – double click on the field to open the Equation Editor and make the necessary changes:

Picture 551

      1. 4. Close the Equation Editor and click OK to add the Equation to the library:

Picture 591

      1. 5. Type name for the new equation and click Save to save the changes:

Picture 382

      1. 6. The new Equation will be added to the list of equations and can be used in other lists:

Picture 1138

To use the created equation in other lists, do the following actions:

        1. 1. Go to the needed list, for example, Assignments and create a new item in the list:

Picture 1048

        1. 2. In the Description field (or Body field for other types of items) go to the ribbon menu Insert > Equation > Existing Equation:

Picture 345

        1. 3. Select the Equation from the list of equations and click OK;

        2. 4. It will be added to the Description field. Type the needed text and click Save to save the changes:

Picture 511

  1. 9. Learning Modules

The Learning Modules section allows a user to create educational lines in the studying process. To get to this section, enter the necessary course, and then click the Learning Modules icon in the Course Tools menu:

Picture 22

NOTE:

Items in the Learning Modules list can be reordered. To reorder items, click Actions> Change order at the top. From the drop-down lists with numbers, select a position for every item, and then click OK:

 

Picture 23

 

A Learning Module represents a sequence of steps that all students who enrolled in a course should complete. The steps of a Learning Module may be of a various nature: these can be different documents that student should process, educational links that user should view, quizzes that student should complete, and so on.

A user can add learning modules in two ways:

  • − Create a learning module;

  • − Upload a SCORM compliant course content.

The Learning Modules section also gives a user possibility to edit, compose and delete learning modules.

    1. 9.1 Creating Learning Modules

To create a learning module, do the following:

  1. 1. Enter the necessary course, and then click Learning Module in the Course Tools menu;

  2. 2. Click Create at the top of the page;

  3. 3. From the open list, select Learning Module;

  4. 4. In the open form, specify the fields as described below:

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML50fe38f.PNG

  • − Nametype the name for the learning module;

  • − Description type a short description for the learning module that will be displayed on the main page of the section;

  • − Show Welcome Page – select this option to display Welcome Page before starting the Learning Module attempt;

  • − Welcome Message type a description for the learning module that will be displayed when user starts the learning module;

  • − Completion Message type a message that will be displayed after the learning module has been passed;

  • − Advanced Settings – specify advanced settings if needed:

Picture 969

  • − Attempts – specify the number of attempts learners can use to take the learning module;

  • − Timeout between attempts – specify the time period between attempts;

  • − Show in Grade Book – specify whether you want the last or the best attempt to be displayed in the Grade Book section;

  • − Show table of content – select this option to display table of content for learners.

NOTE:

The table of content is displayed in the left upper part of the Learning Module area. Click the down arrow to open the list of items contained in the Learning Module:

 

Picture 31

 

  • − Certification – select Yes to enable certification for this learning module. Use the Browse button to select certificate template for the learning module. Select No to skip using certificates;

NOTE:

If a default Certificate Template is set for Learning Modules on Organization or Course level, it is selected by default:

 

Picture 402

 

The setting can be changed during Learning Module creation or editing.

  • − Schedule – enable/disable scheduling for this learning module;

  • − Start Date, End Datespecify publishing period for this learning module.

  1. 5. Click OK at the bottom of the page. The Add Item page will appear automatically. This page allows adding items to the learning module;

  2. 6. Enter the necessary course, and then click Learning Module on the left Tools menu;

  3. 7. Click the name of the necessary learning module, and then select Settings. The Customize Learning Module page will appear;

  4. 8. Click Add Item in the Learning Module section. The following form will open:

Picture 32

On this page you may add items to the learning module and specify details for them.

  • − From the Item Type list, select the type of item you want to add.

You can find the detailed description of each item type settings given below:

AICC

To add a new AICC to the learning module, do the following:

  • − From the Item Type list select the AICC option:

Picture 525

  • − From the AICC drop-down list, select the AICC you want to include into the learning module;

  • − Specify whether you want the system to display AICC Last attempt or Best Attempt in case you would like to take a learning module again.

Assignment

To add an assignment to the learning module, fill in the following form:

Follow the steps given below:

        1. a) Choose the needed assignment item from the Assignment drop-down menu:

Picture 547

        1. b) In case a recurring assignment item is chosen, select the opening dates for each repeating event of this recurring item.

NOTE:

To see the limit for the recurring items, go to Application Management>SharePoint LMS>Global Features>Other Configuration Settings>Recurring assignment's opening dates limit:

The number defined here limits the number of the entries for opening dates that a user will see in a learning module item's form. The default value is 30 (the value must be from 1 to 365):

 

Picture 351

 

Recurring task’s generation limit feature shows the maximum number of the tasks to be generated when copying an assignment. By default, the maximum number of the tasks to be generated is 30.

The Complete step when the task status is option allows selecting what condition the assignment step will be considered to be completed inside the learning module under. Thus, it is possible to single out the three statuses:

  • ✓ other than ‘Not started’ assignment task status

The step is marked as Passed in the learning module if the user’s task for this assignment has any status except for Not started. The option is aimed at making a learner complete the assignment.

  • ✓ Submitted or Approved’ assignment task status

The step is marked as Passed in the learning module if the user’s assignment task status is either Submitted or Approved. If the status is either Not Started or In progress or Returned to learner, the learning module step is marked as Not Passed. The status is not changed automatically (e.g. in case it was submitted, and later returned by teacher for correction). The status will be updated only if the leaner goes to the item in the learning module.

  • ✓ Approved assignment task status

The step is marked as Passed in the learning module if the user’s assignment task status is Approved to make sure the assignment will not be marked as Passed in learning module until it is passed successfully. In other task statuses the learning module step is marked as Not Passed.

NOTE:

If a teacher saves task as a draft, it does not influence the status of the assignment in the Learning Module, since the task is still completed for the learner. If the teacher returns a task to the learner for correction, the assignment step will not be marked as Not Passed in the Learning Module automatically. Its status will be updated only if a leaner visits this item in the Learning Module.

Chapter

You have the possibility to divide a learning module into chapters. A chapter is created as a general item From the Item Type list, select the Chapter option, and then type the name for the chapter in the Chapter Name field. Consider items settings:

Picture 44

  • − Select the Show inner content checkbox if you want chapter inner content to be displayed;

  • − Select Set same prerequisites for all child objects check box in case you want the system to override all child prerequisites. If an option is checked for the parent item, then prerequisites field is disabled in child items and shows the selection that was already chosen for the parent. When a user unchecks the inheritance back, child items have those prerequisites that they previously had;

  • − Use the embedded editor to create chapter description.

Content

To add content to the learning module, fill in the following form:

Picture 499

  • − From the Item Type list, select the Content option;

  • − In the Title field enter content title;

  • − Use the embedded content editor to create content.

Document

To add a new document to the learning module, do the following:

  • − From the Item Type list select the Document option:

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML135bc90.PNG

  • − In the File Name field select the document you want to add to the learning module. The list will comprise files that have been created or uploaded to the Documents section of the course:

Picture 1013

File

To add a new file to the learning module, do the following:

  • − From the Item Type list select the File option;

  • − Enter Title and Description for the item:

Picture 66

  • − Use the Choose File button to select a file on your computer. Click Upload to upload the file. You may upload as many files as you want. The uploaded files will appear in the File Name drop-down list;

  • − From the File Name drop-down list, select the file you want to add to the learning module. To delete a file from the list, select the file and click the Delete button next to the File field.

NOTE:

The system supports the following file formats:

.txt, .gif, .png, .tiff, .jpg", .jpeg, .bmp, .ico, .ima, .img, .wma, .mp3, .wav, .wmv, .mpeg, .mpg, .asf, .swf, .avi.

Link

To add a new link to the learning module, do the following:

  • − From the Item Type list select the Link option;

  • − Enter Title and Description for the item. Use constants in the Description field to give Learners clear instructions;

  • − Choose the necessary links from the Link drop-down menu. The list will comprise links that have been created in the Links section of the course:

Picture 1016

Quiz

To add a new quiz to the learning module, do the following:

  • − From the Item Type list select the Quiz option:

Picture 977

  • − Choose the necessary quiz from the Quiz drop-down menu. The list will comprise quizzes that have been created in the Quizzes section of the course;

  • − In the Percent to Pass field select between two options:

a) Reuse quiz settings (present set for this quiz is displayed);

b) Override quiz settings (enter in the field the percent of right answers that is necessary to pass the learning module);

  • − Specify whether you want the system to display quiz Last attempt or Best Attempt in case you would like to take a learning module again;

  • − Enable option ‘Skip review page’ if you don’t want the results page to be displayed to learners after passing quiz inside the Learning Module. If you leave this option disabled, learners will be suggested to review quiz results after finishing quiz:

Picture 985

SCORM

To add a new SCORM to the learning module, do the following:

  • − From the Item Type list select the SCORM option:

Picture 1021

  • − From the SCORM drop-down list, select the SCORM you want to include into the learning module;

  • − Specify whether you want the system to display SCORM Last attempt or Best Attempt in case you would like to take a learning module again.

Survey

To add the needed survey, do the following:

  • − In the Item Type section select the Survey Item Type;

  • − From the Survey drop-down list select the survey you want to include into the learning module:

Picture 107

  1. 9. In the Item settings section, specify settings for the item. These settings depend on the item you have chosen from the Item Type list;

  2. 10. In the E-signature section select E-signature option for the item. This option adds a confirmation button which user has to click after passing an item:

Picture 30

  • None – the item does not require an E-signature;

  • Simple check box – adds a confirmation button with a simple check box;

  • Authorization adds a confirmation button, which requires authorization by user’s password.

NOTE:

“Authorization” option only supports Active Directory passwords.

  1. 11. From the Parent Node drop-down list, select parent item for the item you add;

  2. 12. In the Prerequisites field, select the check boxes next to the learning module items that learner must complete before starting the item you are creating. There you will find a list of already saved items;

NOTE:

To view item prerequisites, select Settings from the drop-down menu of a necessary Learning Module. Move the pointer over an item to highlight the item’s prerequisites in red:

 

Picture 579

 

  1. 13. Click OK at the bottom of the page to save the item, click Next to save current item and continue, click Cancel to discard changes.

    1. 9.2 Learning Module Templates

      1. 9.2.1 Saving Learning Module as Template

To save a learning module as a template, do the following:

  1. 1. From the drop-down menu by the template name, select Settings;

  2. 2. On the open page, click Save learning module as template:

Picture 33

  1. 3. The following form will appear:

Picture 43

  1. 1. Fill out the form as described below:

  • − File Nametype the name for the template file;

  • − Template Name – enter name of the template. This name will appear on the Create page;

  • − Template Description – enter the description for the template;

  • − Click the Template Gallery button and choose the gallery where you want to save the template;

  • − From the Category drop-down list, select category for the learning module template.

  1. 2. Click OK to save changes. This option creates a list template that is stored in the Settings>Site settings>Galleries>List Templates gallery of the course site collection.

To create a Learning Module from the saved template, do the following:

  1. 1. Enter the Learning Module tool of the course;

  2. 2. Click Create;

  3. 3. Click the template name;

  4. 4. Fill in the name, description, quick launch option, and then click Next. You will be redirected to the new Learning Module from template all items page.

      1. 9.2.2 Saving Learning Module as Template Including Content

Saving Learning Module with all its content option allows you to save and reuse the learning module template with included items (chapters, content, quizzes, files, documents, SCORMs, etc.).

To save a learning module as a template including content, do the following:

  1. 1. From the drop-down menu by the template name, select Settings;

  2. 2. On the open page, click Save learning module as template incl. content:

Picture 48

If a learning module is saved using this option the template is stored in Settings>Site Settings>Course Settings>Learning Module Templates list.

To create a Learning Module from this template, do the following:

  1. 1. Enter Learning Module course tool;

  2. 2. Select Create>Learning Module from Template:

Picture 50

  1. 3. The form will open;

  2. 4. Select the template;

  3. 5. Enter the name and description;

  4. 6. When you apply this template you can either choose to replace identical items from template or not;

If the option is checked, then course items with identical URLs will be replaced by the items from the template (in case they intersect). E.g. if you already have Quiz_1 in your course quizzes, and the template also contains Quiz_1 item, they will intersect and it will be either replaced with the one that’s stored in the template or not:

Picture 51

      1. 9.2.3 Reusing Learning Module Template on Another Course (Same or Different SharePoint LMS Installation)

To be able to reuse the templates on other courses (belonging to other organizations or located in another farm) you need to do the following:

  1. 1. Save Learning Module as a template (for info, see sections 9.2.1Saving Learning Module as Template and 9.2.2 Saving Learning Module as Template Including Content);

  2. 2. Find and download the learning module template in (an .stp file):

  • − If you used the Save Learning Module as Template option, go to Settings>Site settings>Galleries>Learning Module gallery;

  • − If you used Save Learning Module as Template Including Content option, go to Settings>Site settings>Course settings> Learning Module Templates list;

  1. 3. Open the course where you want to reuse this template;

  2. 4. Open the same gallery or list and upload the saved template there;

  3. 5. Go to the course Learning Module tool and create a new one from the template you have uploaded.

    1. 9.3 Adding Items to the Forced Sequential Order

For better control over the learning process, you can set Forced Sequential Order for passing Items. This will make items available to Learners only in the specified order, and they will start the next item only after passing previous one.

It can be set on the Learning Modules page:

    1. 1. Click ‘Actions’ > ‘Prerequisites’:

Picture 52

    1. 2. On the opened page select Yes to enable the Prerequisites functionality:

Picture 53

    1. 3. Enable option ‘Don’t show SCORMs/AICCs when also used in Learning Moduleto hide items when they are included into a Learning Module;

NOTE:

It is best practice to set the option ‘Don’t show SCORMs/AICCs when also used in Learning Module’ the same as in My Learning Modules web part settings, as different settings for these options may lead to hiding prerequisites from Learners on My Learning Modules web part.

    1. 4. Set items in the needed order in the ‘Forced Sequential Order’ section by selecting their position from top;

    2. 5. Click OK to save the changes.

Items set in the forced sequential order will become prerequisites for each next item, so it will be impossible to start item #2 before passing item #1 and so on.

It will be displayed on the Learning Modules page:

Picture 54

Items under warning ‘You must pass items in the sequential order’ have prerequisites and are displayed in the order as they must be passed.

Items under warning ‘You do not have to pass items in the sequential order’ have no prerequisites and can be passed at any time.

It is also displayed on the My Learning Web Part – items with prerequisites have ‘Locked’ status until their prerequisites are passed:

Picture 55

NOTE:

If Learner had some attempts on a learning object before it was added to the forced sequential order, it does not change its status.

For example, on the image above item ‘Hardware Requirements’ had status ‘Continue’. If we add it to the forced sequential order, it does not become locked and can be continued by Learner at any time:

 

Picture 56

 

    1. 9.4 Managing Learning Modules

You may view, edit and delete learning modules. You also have the possibility to view all attempts to pass the learning module made by users.

To view the created learning module, do the following:

  1. 1. Enter the necessary course;

  2. 2. Click Learning Module on the Course Tools menu;

  3. 3. Click the name of the necessary learning module;

  4. 4. From the drop-down menu, select Start.

  5. 5. To navigate between the learning module chapters and items, use the Previous (C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML92a6fb.PNG) and Next (Picture 713) buttons at the top or at the bottom of the page.

NOTE:

Documents, Files, Links, Quizzes or SCORM items used in learning modules can be deleted from the list. When you try to pass a corresponding node of the learning module, you will see the following note: “Specified content is missing or access denied. Please contact administrator”.

NOTE:

Learning Modules can be taken inside the Learning Module Web Part. The Web Part should be added on the course level.

To add a learning module, enter the Web Part Edit mode, and then select a necessary learning module from the editor drop-down list.

Web Part displays the latest attempt of the current user and link to a new attempt. A learning module can be taken inside the Web Part. When trying to take quizzes or SCORMs you will be redirected to the corresponding pages.

 

      1. 9.4.1 Viewing Attempts to Pass the Learning Module

  1. 1. Enter the necessary course;

  2. 2. Click Learning Module on the Course Tools menu;

  3. 3. Click the name of the necessary learning module;

  4. 4. From the drop-down menu, select All Attempts. The list of attempts will appear:

Picture 59

  1. 5. To view the response details on each attempt, click the necessary attempt:

Picture 60

  1. 6. If you want to make another attempt to complete the learning module, click New Attempt;

  2. 7. If you want to delete the response, click Delete Response;

NOTE:

To delete all attempts at once, select all attempts by selecting the Title check box on the attempts page. Click Delete Item on Items tab. The option is also available for SCORMs:

 

Picture 153

 

  1. 8. Click OK to confirm the changes.

      1. 9.4.2 Editing Learning Module

To edit a Learning Module, do the following:

  1. 1. On the Course level, go to the Learning Module section;

  2. 2. The list of the current learning modules will appear:

Picture 62

Select the needed learning module by putting the cursor arrow on it. Click the drop-down arrow against the name of the necessary learning module to open the drop-down menu. Choose Settings:

Picture 64

  1. 3. In the Learning Module section, you can change General Settings of the Learning Module, or edit separate Items of the selected Learning Module;

  2. 4. To edit general settings, click the link of the needed section and make necessary changes;

  3. 5. To edit separate Items, select the item you need to edit and click the drop-down arrow against the name of the needed item to open the drop-down menu. Choose Edit:

Picture 67

  1. 6. Click Save to save the changes. Click Cancel to discard the changes.

NOTE:

After editing items in Learning Module (including deleting Items, adding new Items), Learner’s Attempts with statuses Finished = Yes, Passed = Yes remain unchanged:

 

Picture 68

 

When you open the Attempt for view, status of each separate item is displayed:

 

Picture 70

 

      1. 9.4.3 Moving Items

To move an item, do the following:

  1. 1. Enter the necessary course;

  2. 2. In the Course Tools menu, click Learning Module;

  3. 3. Click the name of the necessary learning module;

  4. 4. From the drop-down menu, select Settings;

  5. 5. In the Learning Module section, find the item you need to move;

  6. 6. Point over the item and select Move up (Picture 66) or Move down (Picture 69) to change the item’s position:

Picture 71

      1. 9.4.4 Specifying Item Prerequisites

To specify prerequisites for an item, do the following:

  1. 1. In the Course Tools menu, go to Learning Module;

  2. 2. Click the name of the necessary learning module;

  3. 3. From the drop-down menu, select Settings;

  4. 4. In the Learning Module section, find the item you need to edit;

  5. 5. Point over the item and select Edit;

  6. 6. In the Prerequisites section, select the check boxes next to the items you want users to pass before the current item:

Picture 196

  1. 7. Click OK to save the changes.

To avoid the conflict of Prerequisites when moving the items, pay the attention to the following situations:

Situation 1:

Picture 74

We have the following data:

      1. 1) The Important Information file, Quiz 1 and AICC 1 are the prerequisites of the Essay Assignment;

      2. 2) Quiz 1 is the prerequisite of AICC 1.

The Actions:

  1. a. Once you decide to move up AICC 1, open the drop-down menu by the name of the needed item and click Move Up:

Picture 83

  1. b. The following dialog box will appear:

Picture 567

Situation 2:

Picture 617

We have the following data:

  1. 1) The Essay in English Literature assignment, AICC1 and Your Attitude to our Lectures survey are the prerequisites of Chapter 3;

  2. 2) Your Attitude to English Literature Lectures survey is a separate item.

The Actions:

    1. 1. Once you decide to move up Your Attitude to English Literature Lectures survey, open the drop-down menu by the name of the needed item and click Move Up;

    2. 2. The following dialog box will appear:

Picture 569

      1. 9.4.5 Deleting Learning Module

To delete a learning module, do the following:

  1. 1. Enter the necessary course;

  2. 2. Click Learning Module on the Course Tools menu;

  3. 3. Click the name of the necessary learning module;

  4. 4. From the drop-down menu, select Delete:

Picture 210

  1. 5. The following form will appear:

Picture 211

Click OK button to confirm the deletion or Cancel button to discard it.

    1. 9.5 Passing the Learning Module

To start the learning module, do the following:

      1. 1. On the course level, to the Course Tools>Learning Module;

      2. 2. Select the necessary learning module and click the down arrow by the name of the necessary learning module to open the drop-down menu and click Start:

Picture 87

OR on My Learning Modules web part select the needed Learning Module and click Start/New Attempt:

Picture 88

      1. 3. The following page will appear:

Picture 90

      1. 4. Click Next (Picture 754) to start a learning module attempt. The first item of the Learning Module will open;

      2. 5. To move to each next item of the Learning Module click Next (Picture 803);

      3. 6. After submitting each item a Results page will be displayed;

  • You can move on to the next step or attempt to pass item again if your status is ‘Passed’:

Picture 92

  • You can attempt to pass the item again, continue the last incomplete attempt (if there are any) or skip it and move on to the next step if you didn’t pass the item:

Picture 93

User’s current progress in the Learning Module is constantly displayed on the Learning Module page:

Picture 95

After closing the last item of the Learning Modules, a Results Page is displayed.

If you skipped or didn’t complete some steps, you can return to them by clicking their names in the list:

Picture 102

If E-signature option is enabled for learning module item, confirmation is required. A modal window with confirmation button will be opened.

It may be simple check box confirmation, when you just check the box and click ‘Confirm’ button:

Picture 37

Or password authorization confirmation, when you need to enter your password and click ‘Enter’ or ‘Confirm’ button:

Picture 49

If you completed all items successfully, you can Submit your results:

Picture 106

      1. 9.5.1 Passing Quiz inside a Learning Module

When the learner is passing a quiz inside a learning module, the following additional information is displayed to learner next to Quiz title:

  • Number of skipped questions;

  • Time spent on this Attempt;

  • Number of points for this quiz: Received/Total:

Picture 828

      1. 9.5.2 Passing Assignment inside a Learning Module

When the learner is passing a leaning module attempt and the next item should be an assignment, there can be the following possible situations:

        1. 1. The assignment task does not exist for the learner. It means that:

  • ✓ the assignment task has not been generated yet;

  • ✓ OR it will not be generated for a user;

  • ✓ OR the assignment task was deleted.

In such a case the system behavior depends on what user has set in the If task is not generated for the user option before he starts the learning module attempt:

Picture 124

  • • If hide learning module step radio button is selected, the assignment step should be skipped. A user can successfully pass a learning module attempt:

Picture 121

  • • If Show notifying message option is selected, the relative message will appear once you start the learning module: The assignment is not available. Please contact the course teacher (administrator):

Picture 128

NOTE:

If the task is not generated for a learner, and this assignment is included into a learning module, he will not be able to complete the learning module. In such a case, the assignment step status is incomplete. The teacher is to decide what individual learning modules or assignments he/she wants to create.

2. The assignment task exists for the learner; the learning module item status is Passed;

In such a case, the user sees a message ‘Item is passed. Use the following link to view the task. Press Next to go to the next learning module item’.

Learner will be redirected to view task form where he can view task’s status, grade if any, and edit the task if it is available to be modified, and afterwards he will be redirected back to the learning module.

3. The assignment task exists for learner; the status for this learning module item is Not Passed;

In this case a user sees a message ‘Item is not passed. Use the following link to view the task. Press Next to skip this assignment’.

The learner will be redirected to view task form where he can view task’s status, grade if any, and edit the task if it’s available to be modified, and afterwards he will be redirected back to the learning module.

      1. 9.5.3 Viewing Learning Module Certificate

If Certification is enabled in the Learning Module settings, a Certificate is granted for a Learner after he/she Submits an attempt. It can be viewed in the attempt review mode only. To view the granted Certificate, do the following actions:

            1. 1. Go to Learning Module section, select needed Learning Module and click ‘All Attempts’ in the drop-down menu:

Picture 131

            1. 2. In the list of all attempts click the name of Attempt with Finished and Passed status ‘Yes’ to open it for review:

Picture 134

            1. 3. Click the Certificate icon to open the Certificate:

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML59d4cf9.PNG

            1. 4. You will be suggested to download or print your Certificate:

Picture 965

    1. 9.6 SCORM Content

SCORM (Sharable Content Object Reference Model) is used for creating units of online training material that can be shared across systems. SCORM defines how to create objects that can be reused in different systems and contexts.

It is created based on several public standards and is followed by major e-Learning actors like NETg, Macromedia, Microsoft, Skillsoft, etc. It acts on three levels:

  • − Economic level: SCORM allows whole courses or small content units to be reused on different Learning Management Systems (SharePoint LMS) through the separation of content and context;

  • − Pedagogic level: SCORM integrates the notion of pre-requisite or sequencing (e.g. “You cannot go to chapter 2 until you pass Quiz 1”);

  • − Technological level: SCORM generates a table of contents as an abstraction layer situated outside the content and the SharePoint LMS. It helps the content and SharePoint LMS communicate with each other. Communication is performed by means of bookmarks (“Where is John in the course?”), scoring (“How did John pass the test?”) and time (“How much time did John spent in chapter 1?”).

By default SharePoint LMS SCORM Storage and SharePoint LMS SCORM features are activated on the course. When SharePoint LMS SCORM feature is deactivated, the created SCORM lists are not deleted. When SCORM Storage feature is activated, a user can navigate the list from Settings>Site Settings>Course settings>SCORM Storage. When it is deactivated, the option is only hidden from Settings>Site Settings>Course settings>SCORM Storage. In such a case, the list is not hidden to keep list resources available in case they are linked.

NOTE:

If SCORM tool is unchecked on the course options page, the features are not deactivated. Created SCORM lists become invisible and inaccessible for learners if such SCORMs are a part of the learning module. The option to create new SCORMs in learning module course tool is neither available.

      1. 9.6.1 Uploading SCORM Compliant Course Content

The Learning Module tool allows you to upload SCORM compliant course contents. Currently 1.2 and 1.3 (2004) SCORM versions are supported by LMS.

To upload a SCORM package, do the following:

  1. 1. Open the Course you want to upload a SCORM package for;

  2. 2. On the Course Tools menu, select Learning Module. Click Create:

Picture 186

  1. 3. Choose SCORM/AICC:

Picture 187

  1. 4. Complete the open form according to the following recommendations:

Picture 274

  • − Name and Description– defines a name as it will appear in the headings and links throughout the site and a descriptive text that will help site visitors use the resource. The field is required. Type the SCORM title and description;

  • − Select content package – upload (Picture 799) or browse (Picture 800) content package;

In the Advanced settings section select the following options:

Picture 276

  • − Attempts – specify the number of attempts a user can take the SCORM;

  • − Timeout between attempts – specify the period between attempts (in seconds);

  • − Open in New Window select the check box if you want the SCORM to be opened in a new window (the option is checked by default);

  • − Modal Window - select the check box if you want the SCORM to be opened in a modal window (the option automatically disables ‘Open in new window’ option):

Picture 674

    • • Custom Screen – specify the custom size of the SCORM modal window (in pixels);

    • • Full Screen – select the check box to maximize the SCORM modal window;

  • − Compatibility mode – select the document compatibility mode for the uploaded SCORM.

NOTE:

The Compatibility mode selection is available only if Modal Window option is unchecked.

Picture 694

In the table below you can see options of browser version available for selection and corresponding supported document modes:

Browser version

Supported document modes

IE=8

IE8 mode

IE=9

IE9 mode

IE=10

IE10 mode

IE=11

IE11 mode

IE=edge

The highest supported document mode of the browser

IE=EmulateIE7

IE7 mode (if a valid <!DOCTYPE> declaration is present)

Quirks mode (otherwise)

IE=EmulateIE8

IE8 mode (if a valid <!DOCTYPE> declaration is present)

Quirks mode (otherwise)

IE=EmulateIE9

IE9 mode (if a valid <!DOCTYPE> declaration is present)

Quirks mode (otherwise)

IE=EmulateIE10

IE10 mode (if a valid <!DOCTYPE> declaration is present)

Quirks mode (otherwise)

IE=EmulateIE11

IE11 mode (if a valid <!DOCTYPE> declaration is present)

Quirks mode (otherwise)

The system automatically switches IE to the selected Document compatibility mode when the SCORM attempt is started by user:

Picture 1149

The following table shows the document modes that each version of Internet Explorer supports:

Browser version

Supported document modes

Windows Internet Explorer 8

Quirks Mode

IE7 Mode

IE8 Mode

Windows Internet Explorer 9

Quirks Mode

IE7 Mode

IE8 Mode

IE9 Mode

Windows Internet Explorer 10

Quirks Mode

IE7 Mode

IE8 Mode

IE9 Mode

IE10 Mode

Internet Explorer 11

Quirks Mode

IE7 Mode

IE8 Mode

IE9 Mode

IE10 Mode

IE11 Mode

  • − Allow Resizing – select the check box to allow users changing the size of the SCORM content window. When the option is checked, you will have to specify the minimal size of the SCORM content window (in pixels):

Picture 871

  • − Show Start Page - select the check box to show the start (description) page when starting the SCORM attempt:

Picture 887

  • − Allow browse (realized in sco) – when checked, the option is shown:

  • • in the Edit Content Block dropdown menu on the learningpathlist.aspx page;

  • • in the Ribbon lists>Items>Manage tab. The user can click it and open a package in the browse mode without selecting an attempt first.

NOTE:

The Browse option is not shown on DispForm (dispform.aspxas). It does not apply to the attempt, but to the whole SCORM package.

When a user opens SCORM in browse mode, no attempt is created in the User Interface. It is only stored in cache.

The Browse mode is opened on Edit Form. If once checked in the SCORM settings, the following advanced settings apply to this mode:

  • • the table of contents;

  • • the control flow mode;

  • • the navigation buttons.

NOTE:

When the package is opened in the Browse mode, it may allow a user both to navigate between the nodes and to hide the assessments. The later depends on the SCORM package.

If a user is out of attempts, the Browse option is not shown any more (assuming the user does not need to browse the package if he cannot attempt it anymore).

  • − Allow Review (realized in sco) - when checked, the option is shown:

  • • in the Ribbon lists>Items>Manage tab. The option becomes available only if one attempt is selected as applicable to an attempt. If two or more selected, it is disabled;

  • • DispForm(dispform.aspxas)

NOTE:

The Review option is not shown in Edit Content Block dropdown menu as it applies to a single attempt. When a user opens the SCORM in the Review mode, no attempt is created in UI, it’s only stored in cache.

The Review mode is opened on Edit Form. If checked in the SCORM settings, the following advanced settings apply to this mode:

  • • A new window;

  • • The table of contents;

  • • The control flow mode;

  • • The navigation buttons;

NOTE:

When the package is opened in the Review mode, it may allow a user to navigate between the nodes. Also it allows users to show both the user’s answers and the correct answers for the assessments. The later depends on the SCORM package.

When a user opens an unfinished attempt in the Review mode, he is redirected to the first slide, as opposed to a slide where he stopped the attempt. He/she cannot continue the attempt from the Review mode. The Review option is available for learners as well.

  • − Allow user to resume incomplete attempt if SCORM Completion Status ='No'- this option allows users continue an incomplete attempt when SCORM completion status ='No'. Some SCORM packages set this status immediately when starting a SCORM resulting in the “New Attempt” button being displayed to the Learner instead of 'Continue' button.

In the table below possibility to continue attempt depending on status is described:

Completion Status

Success Status

Possibility to Continue Attempt

Yes

Yes

Continue is impossible - it is successful attempt

Yes

No/Empty

Continue is impossible - this can only happen in SCORM 2004 if ‘Treat Completed as Passed’ is disabled

Empty

Any Status

Continue is possible - such attempt is incomplete, it is not finished attempt. i.e. you can Suspend, or go to another tab

No

Any Status

Continue is possible

User can continue attempt from the following places:

  1. 1. Learning Module section > All Items view. Check the needed attempt and click ‘Continue’ button in the ribbon menu;

  2. 2. Learning Module section > All Items view. View the needed attempt and click ‘Continue’ button;

  3. 3. SCORM ECB menu:

  1. a) if the option is unchecked, 'Continue' button is present only if incomplete attempts exist;

  2. b) if option is checked, ‘Continue’ button is present only if incomplete attempts or incomplete attempts with Completion Status = ‘No' are present;

  1. 4. Learning Module: link 'Continue last incomplete attempt' (‘incomplete’ attempts and ‘incomplete attempts with Completion Status=No' are viewed as incomplete attempts (if option checked);

  2. 5. My Learning Web Part: 'Continue' button appears only for incomplete attempts or 'incomplete attempts with Completion Status=No' (if option is checked). If option is unchecked, it appears only for incomplete attempts. 

NOTE:

‘Continue’ button opens the last from Incomplete and 'Incomplete with completion status=No' attempts (it depends on their order). After clicking 'Continue' button, User is redirected to the SCO element on which he/she stopped last time.

  • − Use control mode flow for all nodes - the check box is selected by default for sequencing control flow. This option is used for a better end-user experience with different kinds of SCORM packages. If this option is selected, after attempting to take the SCORM, you will be redirected right to the SCORM (questions or description if there is any). If you clear the check box, the sequencing flow may be violated for the SCORMS where the control flow is set to False by default. The corresponding message will appear. The SCORM content is to be selected manually on the Tools menu. Select/clear the check box depending on how you want to implement the sequencing;

  • − Show statistics for learners – select the check box to show the result page after completing the SCORM attempt:

Picture 359

  • − Show navigation buttons - select the check box to display the bottom bar for switching between the SCORM items. You can select the check boxes for 5 options: Next, Back, Suspend, Exit and Table of content buttons;

NOTE:

If you leave the Show navigation controls box unchecked, it will only hide the navigation bars in the SCORM player, but not on the start or statistics pages.

  • − Show node completion status - select the check box to display the current completion status of SCORM items;

  • − Finish by lessons status – select the check box to specify, if an attempt is finished when lesson status for all elements is set (when attempt is started from learning module list the source page is redone to learning module list (the purpose is that learner is possibly never taken to all attempts page):

After this option is checked, 2 options become available and checked:

  • • Go to next SCO automatically – automatically moves user to the next SCO element. Works only for Intermediate SCO element;

  • • Redirect to statistics page when completed – automatically exits from SCORM after completion to statistics page. It works only for Final SCO element.

If 'Go to next SCO element automatically' option is checked, the system automatically moves to the next SCO element if the element is intermediate.

If the system receives from LMSFinish Positive status (completed/passed), it automatically moves to the next SCO element. If the system receives another status, nothing happens.

NOTE:

In SCORM 1.2 if SCO element has completed status = ‘Passed’ or ‘Competed’, the system automatically moves to the next SCO element. If SCO element has completed status = ‘Failed’ or ‘Incomplete’, the system does not move to the next SCO element.

In SCORM 2004 if among SCO element with completed or success status, there is at least one element with status ‘Passed’ or ‘Competed’, the system automatically moves to the next SCO element.

NOTE:

If 'Go to next SCO automatically' option is unchecked, to move to the next SCO element, user should click ‘Next’ button.

If 'Redirect to statistics page when completed' option is checked, the system automatically moves to the statistics page when SCO element is the last one.

If the system receives from LMSFinish any SCORM status excluding empty, it moves to the statistics page.

If 'Allow user to resume incomplete attempt if SCORM Completion Status ='No' и 'Redirect to statistics page when completed' options are enabled, the system exits if it receives from SCORM at least 1 Positive status (completed/passed).

NOTE:

If 'Redirect to statistics page when completed' is unchecked, user should click ‘Next’ button to go to the statistics page.

NOTE:

In SCORM 2004 content commands take priority over automatic redirections ‘Exit’ and ‘Next’.

In SCORM 1.2 automatic redirections ‘Exit’ and ‘Next’ take priority over content commands.

  • − Show in Gradebook – specify whether you want the last or the best attempt to be displayed in the Grade Book tool. The best SCORM attempt is counted according to the following rules:

  • • SharePoint LMS compares the 'Points' value of the attempts:

  • ➢ if the value is the same, then one of the attempts is taken as the best one;

  • ➢ if one attempt has points, and the other doesn't, then the best is the one that has points;

  • ➢ if both attempts don't have points, then:

  • • SharePoint LMS compares the 'Success Status' values of the attempts:

  • ➢ if the value is the same, then one of the attempts is taken as the best one;

  • ➢ if one attempt has status, and for the other it's empty, then the best is the one that has status;

  • ➢ if both attempts have empty statuses, then:

  • • SharePoint LMS compares the 'Completion Status' values of the attempts:

  • ➢ if the value is the same, then one of the attempts is taken as the best one;

  • ➢ if one attempt has status, and for the other it's empty, then the best is the one that has status;

  • ➢ if both attempts have empty statuses, then they're both incomplete (incomplete attempts are not shown in Grade Book).

  • − Course completing settings – select the check box to enable course completion upon SCORM completion. If this option is enabled Learner is granted certificate automatically after SCORM completion. This Item is added to Grade Book, but by default it is hidden. To view it in Grade Book, Modify View in Grade Book list.

NOTE

Check that you have also set up the course certificate. Otherwise course completion will not work.

Picture 277

  • − Enable advanced grade options – specify what parameter will be used for calculating the grade (percentage) in Gradebook:

Picture 280

When users enable advanced grade settings, they need to specify one of the following options:

Use SCORM completion status - if checked, it means that when SCORM is added to the Gradebook, its grade (percentage) will be 100% when SCORM completion status is Yes, and 0% when SCORM completion status is No);

Use SCORM success status - if checked, it means that when SCORM is added to the Gradebook, its grade (percentage) will be 100% when SCORM success status is Yes, and 0% when SCORM success status is No);

Use SCORM points - allows the user to set the minimum and maximum values in the range for the SCORM grade (percentage) in the Gradebook and to override such values set in the package).

The grade percentage is calculated according to the following formula:

where minPoints and maxPoints are respectively Min and Maxpoint values defined in the SCORM Grade options.

NOTE:

If the Scale parameter is set for the SCORM package, once completing the attempt, the user will see the scale he has got.

When the scale parameter presents in the package, it overrides this setting.

  • − Certify – select Yes to enable certification for this SCORM;

NOTE:

If a default Certificate Template is set for SCORM/AICC on Organization or Course level, it is selected by default:

 

Picture 609

 

The setting can be changed during SCORM creation or editing.

  • − Use the Browse (Picture 992) button to select a certificate template:

Picture 838

  • − Schedule – select Yes to schedule the SCORM for a specific date and time; note, please, that this feature will remove all unique items permissions;

  • − Start Date - enter the start date. From the drop-down lists select hours and minutes when the learning module should be published;

  • − End Date - enter the end date when publishing stops. Use the drop-down lists to specify end time.

  1. 6. Click OK to save the changes. Now this SCORM will appear in the Learning Module section. You can add it to the existing learning module or use it separately.

NOTE:

Before you start saving a SCORM-package as a template, consider its size. If the package is 25 MB or larger, see the Saving SCORM as a Template section of Installation and Management Guide.

      1. 9.6.2 Previewing SCORM

To preview uploaded SCROM, do the following actions:

            1. 1. Go to the Learning Module section and find the SCORM to edit;

            2. 2. In the drop-down menu click Settings:

Picture 143

            1. 3. Go to the Advanced SCORM settings and if needed change some settings;

            2. 4. Click ‘Apply & Preview’ button:

Picture 334

SCORM package will be opened for preview with current settings.

NOTE:

Preview functionality is available only when ‘Open in New Window’ or ‘Modal Window’ option is selected. It is not possible to preview SCORM if compatibility mode is enabled.

      1. 9.6.3 Saving SCORM as Template

To save SCORM as template, do the following:

  1. 1. On the course level go to Tools>Learning Module;

  2. 2. The list of the Course Learning modules will appear;

  3. 3. Click the down arrow by the name of the necessary SCORM and select Settings:

Picture 20

  1. 4. Click Save SCORM as template link on the SCORM settings page:

Picture 902

  1. 5. Fill in the open form:

Picture 903

  • File Nametype the name for template file;

  • Template name – type template name;

  • Template description – type description of the template;

  • Template Gallery – select gallery to store template (by default it is stored in List Template Gallery)

  • Category – select template category;

  1. 6. Click OK to save SCORM template.

NOTE:

To find saved template, go to Settings > Site settings > Galleries > List templates. To save template as a file click Download a copy button on the ribbon menu. Then it is possible to upload the template file to List templates gallery on other courses.

      1. 9.6.4 Including SCORM into a Learning Module

To include a SCORM into a learning module as one of its items, do the following:

  1. 1. On the course level go to Course Tools>Learning Module;

  2. 2. The list of the Course Learning modules will appear;

  3. 3. Select the needed learning module by putting the cursor arrow on the item;

  4. 4. Click the down arrow by the name of the necessary learning module to open the Edit Content Block drop-down menu:

Picture 152

  1. 5. Select Settings. Once you click Settings, the Learning Module Information form will appear:

C:\Users\AGEUCH~1\AppData\Local\Temp\SNAGHTML9b272b6.PNG

  1. 6. Click the Add Item link. The following form will appear:

Picture 288

  1. 7. In the open form, select the SCORM radio button, and then select the necessary SCORM from the list of the uploaded ones; for details on completing this form, see Chapter 9.1, ‘Creating Learning Modules;

  2. 8. Click OK to finish or Next to add more items.

      1. 9.6.5 Linked SCORM

Linked SCORM feature is used for uploading SCORM packages that can be later added to different courses. After the SCORM is added to the special storage of the selected organization, it can be used by different Courses of this Organization and added to their Learning Modules. So, there is no need to upload the same SCORMs again and again to every course.

Once Organization is created SharePoint LMS SCORM Storage feature is activated by default, SharePoint LMS SCORM feature is deactivated by default;

When SCORM Storage feature is activated, a user can navigate to this list from Settings>Site Settings>Organization>SCORM Storage;

When SCORM Storage feature is deactivated, the option is only hidden from Settings>Site Settings>Organization>SCORM Storage, but, in fact, SCORM List is not hidden (to keep list resources available in case they are linked), and a user can navigate to this list from Lists>SCORM Storage on any Level.

SharePoint LMS SCORM feature can be activated, but doesn’t work on organization.

NOTE:

The only difference between usual SCORM and linked SCORM can be seen in Select SCORM package to upload field: for usual SCORM this form allows to upload a package, for linked SCORM a form allows to select one of the packages uploaded previously to SCORM storage list.

To start using a linked SCORM feature, do the following:

  1. 1. Activate the SharePoint LMS SCORM Storage feature on the Organization level:

  1. a. On the Organization level, go to Settings>Site Settings>Site Actions>Manage Site Features:

Picture 914

  1. b. Click the Activate button against the ELEARNINGFORCE – Content Package Storage feature:

Picture 548

  1. 2. Add SCORM packages to the storage:

  1. a. Go to Settings>Site Settings>Organization>SCORM Storage OR Lists>SCORM Storage;

  2. b. Click Upload Content Package;

  3. c. Click Choose File and select the SCORM package (archive) from your local machine:

Picture 290

  1. d. If you have already uploaded a SCORM package with the same name and want to overwrite it, select the check box Overwrite existing files;

  2. e. Click OK to save the changes. The uploaded SCORM will now appear in the SCORM list;

  3. f. To add more SCORM packages to the storage, repeat steps b-e;

NOTE:

If after creating SCORMs based on the uploaded packages you delete or rewrite them, the SCORMs will not be working for the users who attempt to pass them. These users will see the following message: “SCORM package is not found. Contact SCORM author for more details.”

  1. 3. To create a linked SCORM, on the Course level, go to Learning Module>Create:

Picture 46

  1. 3. Choose SCORM/AICC:

Picture 58

  1. 4. In the open form, complete all fields as described above:

Picture 303

  • − Select content package - use the Browse (Picture 993) button to select the necessary SCORM package from the storage. The following window will display a tree of organizations and courses:

Picture 812

  1. 5. Select the SCORM you need from the Content Package Storage folder;

NOTE:

The tree will be filtered by Content Package Storage folder, which has at least one item uploaded to it. The folder may not be shown in this tree:

  • − if such list is empty on a site collection;

  • − if the Content Package Storage feature is deactivated on a site collection, unless it is an organization that contains child organization or course where such list is not empty.

NOTE:

Linked SCORM’s settings page will look alike and have the same options that can be found on a regular SCORM’s settings page. The only difference is that a user will be able to look up the path to the original SCORM package in the SCORM Information section like it’s shown below:

 

Picture 816

 

NOTE:

When a user starts the linked SCORM attempt, the system checks his permissions to SCORM resource in the storage list:

if a user has permissions it opens the resource under the current account;

if not – under the application pool account;

if application pool account permissions were removed from the storage list, and the user does not have permissions there, s/he gets access denied.

In case SCORM package was deleted from the Content Package storage list, the user will see the error message: “Selected SCORM is not found. Contact course administrator for more details”.

      1. 9.6.6 View SCORM attempt

To view a SCORM Attempt, go to Learning Module section, check the needed SCORM and select from the drop-down menu All Attempts item. All Attempts list will be displayed:

Picture 1151

Click the name of the needed Attempt to view its details. Attempt display form has some differences depending on the attempt status and user viewing the attempt (Teacher or Learner)/

1. If the Attempt is completed, it is displayed for Teacher as shown below:

Picture 978

For Learner it is shown in the following way:

Picture 979

The following buttons are placed in the ribbon:

  • ✓ Buttons Review and Close are added on the ribbon to manage the attempt;

  • ✓ Button Delete is added in Teacher’s view to allow deleting the attempt;

  • ✓ Buttons Download and Print are added on the ribbon to download or print SCORM Certificate (if the SCORM is certified);

2. If the Attempt is Incomplete, it is displayed for Teacher as shown below:

Picture 980

For Learner it is shown in the following way:

Picture 981

The following buttons are placed in the ribbon:

  • ✓ Buttons Continue, Review and Close are added on the ribbon to manage the attempt;

  • ✓ Button Delete is added in Teacher’s view to allow deleting the attempt;

  • ✓ Buttons Download and Print are added on the ribbon to download or print SCORM Certificate (if the SCORM is certified).

    1. 9.7 AICC Content

SharePoint LMS is compliant with Aviation Industry Computer-Based Training Committee (AICC) educational standard. SharePoint LMS SCORM/AICC site feature provides the ability to upload and use AICC packages on a site collection.

NOTE:

There is a single form to create SCORM/Linked SCORM/AICC.

      1. 9.7.1 Uploading AICC

To upload an AICC package, do the following:

  1. 1. Open the Course you want to upload an AICC package for;

  2. 2. On the Tools menu select Learning Module. Click Create:

Picture 142

  1. 3. Choose SCORM/AICC:

Picture 197

  1. 4. Complete the open form according to the following recommendations:

Picture 1154

  • − Name and Description– defines a name as it will appear in the headings and links throughout the site and a descriptive text that will help site visitors use the resource. The field is required. Type the AICC title and description;

  • − Select content package upload (Picture 829) or browse (Picture 833) content package;

In the Advanced settings section select the following options:

Picture 81

  • − Attempts – specify the number of attempts a user can take the AICC;

  • − Timeout between attempts – specify the period between attempts (in seconds);

  • − Open in new window select the check box if you want the AICC to be opened in a new window (the option is checked by default);

  • − Modal Window select the check box if you want the AICC to be opened in a modal window (the option automatically disables ‘Open in new window’ option):

Picture 835

    • • Custom Screen – specify the custom size of the AICC modal window (in pixels);

    • • Full Screen – select the check box to maximize the AICC modal window;

  • − Allow Resizing - select the check box to allow users changing the size of the AICC content area. When the option is checked, you will have to specify the minimal size of the AICC content window (in pixels):

Picture 836

  • − Show Start Page - select the check box to show the start (description) page when starting the AICC attempt;

  • − Show Submit button - specify whether to show the button on the edit form or not during passing the attempt. The option is checked be default;

  • − Show in Grade Book – specify whether you want the last or the best attempt to be displayed in the Grade Book tool. The best AICC attempt is counted according to the following rules:

  • • SharePoint LMS compares the 'Points' value of the attempts:

  • ➢ if the value is the same, then one of the attempts is taken as the best one;

  • ➢ if one attempt has points, and the other doesn't, then the best is the one that has points;

  • ➢ if both attempts don't have points, then:

  • • SharePoint LMS compares the 'Success Status' values of the attempts:

  • ➢ if the value is the same, then one of the attempts is taken as the best one;

  • ➢ if one attempt has status, and for the other it's empty, then the best is the one that has status;

  • ➢ if both attempts have empty statuses, then:

  • • SharePoint LMS compares the 'Completion Status' values of the attempts:

  • ➢ if the value is the same, then one of the attempts is taken as the best one;

  • ➢ if one attempt has status, and for the other it's empty, then the best is the one that has status;

  • ➢ if both attempts have empty statuses, then they're both incomplete (incomplete attempts are not shown in Grade Book).

  • − Certification select Yes to enable certification for this AICC;

NOTE:

If a default Certificate Template is set for SCORM/AICC on Organization or Course level, it is selected by default:

 

Picture 659

 

The setting can be changed during AICC creation or editing.

Use the Browse (Picture 991) button to select a certificate template:

Picture 840

  • − Scheduling – select Yes to schedule the AICC for a specific date and time; note, please, that this feature will remove all unique items permissions;

  • − Start Date - enter the start date. From the drop-down lists select hours and minutes when the learning module should be published;

  • − End Date - enter the end date when publishing stops. Use the drop-down lists to specify end time.

  1. 5. Click OK to save the changes. Now you can add this AICC to the existing learning module or use it separately.

To import AICC template, do the following:

  1. 1. Open the Course you want to upload an AICC package for;

  2. 2. On the Tools menu select Learning Module. Click Create:

Picture 207

  1. 3. Choose More…:

Picture 204

  1. 4. The Import Templates section will appear. Click No Selection>Change:

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML1e9e6fe.PNG

  1. 5. Select the name of the existing on course AICC template and click OK:

Picture 999

NOTE:

If SCORM/AICC course option is unchecked for the administrator/learner:

existing AICC packages are hidden for both in the learning module list, but accessible using direct links to AICC lists;

existing AICC packages are not hidden in Learning Module settings, Grade Book settings, My Learning Modules and Recent Changes web parts;

create SCORM/AICC option on the Learning Module create page is hidden for teacher, assistant, faculty users;

create AICC list option is not hidden but teacher, assistant, faculty users get access denied when trying to create such.

NOTE:

Linked AICC functionality (similar to linked SCORMs) should not be implemented.

      1. 9.7.2 Viewing AICC

Once the AICC package is uploaded, follow the steps given below to start the attempt:

  1. 1. On the course level go to Course Tools>Learning Module;

  2. 2. Once you click the Learning Module icon, the learning module list will appear;

  3. 3. On the Learning Module level, select the needed AICC by putting the cursor arrow on it;

  4. 4. Click the down arrow by the name of the needed AICC to open the drop-down menu:

Picture 208

  1. 5. Click Start to manage the attempt;

  2. 6. If you are allowed to take the attempt, the following message will appear: ‘You are about to begin n. attempt:

Picture 1049

NOTE:

The message ‘You are about to begin n. attempt’ is shown only if the attempts’ limit is defined in AICC settings.

Start button is used to create a new attempt. In such a case the user is redirected to the attempt’s edit form.

Cancel button is used to omit the attempts.

NOTE:

If the learner is not allowed to take an attempt, he sees a message: ‘You cannot start this AICC. Out of attempts. This AICC allows n. attempt(s)’:

 

Picture 1003

 

  1. 7. Click Start to proceed. The Attempt Edit Form will appear:

Picture 1005

The form under consideration displays the following content and functionality:

Attempt’s edit form displays the following content & functionality:

  • ▪ content of the AICC package with the ability to control the size of the content window:

Picture 1006

  • ▪ Submit button shown if not hidden in AICC’s settings;

  • ▪ Next question button;

  • ▪ Finish button shown on the edit form’s statistics page only;

  1. 8. Choose the needed answer and click Submit to proceed: