LMS365 SCORM & AICC Player Add-in User Guide

Picture 1LMS365 SCORM & AICC Player User Guide

Version 3.9

 

 

 

CONTENTS

 

1.The LMS365 SCORM & AICC Player3

2.Uploading Content Packages4

3.Managing Content Packages15

3.1Managing Content Packages in the Content Package Storage15

3.2Managing Content Packages from a Course21

4.Review LeARNER’s Attempt24

5.Reports26

6.User Guides and Video Tutorials28

7.Language29

 

  1. 1. The LMS365 SCORM & AICC Player

SCORM (Sharable Content Object Reference Model) is used for creating units of online training material that can be shared across systems. SCORM defines how to create objects that can be reused in different systems and contexts.

It is created based on several public standards and is followed by major e-Learning actors like NETg, Macromedia, Microsoft, Skillsoft, etc. It acts on three levels:

 

  • Economic level: SCORM allows whole courses or small content units to be reused on different Learning Management Systems (LMS) through the separation of content and context.

  • Pedagogic level: SCORM integrates the notion of pre-requisite or sequencing (e.g. “You cannot go to chapter 2 until you pass Quiz 1”).

  • Technological level: SCORM generates a table of contents as an abstraction layer situated outside the content and the LMS. It helps the content and LMS communicate with each other. Communication is performed by means of bookmarks (“Where is John in the course?”), scoring (“How did John pass the test?”) and time (“How much time did John spent in chapter 1?”).

 

LMS365 is compliant with Aviation Industry Computer-Based Training Committee (AICC) educational standard as well.

The LMS365 SCORM & AICC Player provides users with a list of SCORMs and AICCs along with their statuses, which allows monitoring progress in passing SCORMs and AICCs. It allows uploading content packages, gives Learners access to SCORMs and AICCs, and also allows them to view, review, continue, and delete their attempts.

 

 

  1. 2. Uploading Content Packages

NOTE:

The LMS365 SCORM & AICC Player allows you to upload SCORM and AICC packages. Currently 1.2 and 1.3 (2004) SCORM versions and AICC version 4.0 (2004) are supported.

NOTE:

Please check properly all the required for the package building settings (e.g. enabling reporting for the project feature) before uploading a Content Package (SCORM) to our system.

NOTE:

If you create SCORM packages via Articulate Storyline, choose Passed/Incomplete option for “Report status to LMS”. Thus, both success and completion statuses will be recorded in the LMS365.

 

To upload a new content package to the course, do the following:

 

NOTE:

Please be aware that all new Content Packages, that are added to the Course will automatically be marked as required to complete the Course.

NOTE:

To change the completion option, navigate to Course Management actions panel > Course Completion Settings > define the learning items to complete the Course.

 

  1. 1. In the LMS365 Admin Center go to the Course List in the Course Management section, and then select the needed Course;

  2. 2. On the Course Management sidebar select Manage SCORM & AICC Packages action:

 

Picture 44

 

  1. 3. Сlick Add a Content Package button.

You can see two tabs on the opened page. There you can find all available packages shared for this course and current Course Catalog (Content Packages tab) and all added packages to the current course (Selected tab).

You can also sort the packages by all the columns, but the default sorting is by the title:

Picture 7

 

  1. 4. Click Upload a Content Package button and select a content package to be uploaded on your local computer.

The time to upload the package will depend on its size and the speed of your connection. Progress of the package upload will be indicated by the progress bar:

 

 

Picture 489

 

NOTE:

Max file size that can be uploaded is 1 GB.

 

If you want to cancel the uploading process, click the Cancel button. You will see 'Cancel Upload' confirmation after that:

 

Picture 514

 

  1. 5. Complete the opened form:

 

Picture 461

 

 

  • Title – defines a name as it will appear in the headings and links throughout the site. Enter a name for the uploaded content package. If this field is not filled, a validation message will appear:

 

Picture 517

 

  • Description – defines a descriptive text that will help site visitors use the resource. Enter description text for the uploaded content package;

  • Sharing by Course – determines the definite place from where the Content Package was uploaded;

  • Sharing to – defines the type of access to the Сontent package.

 

You can choose from the following options in the drop-down menu:

 

  • Not shared – the Content Package will be used only by the Course or Course Catalog, where it was uploaded;

  • Shared to Courses – the Content Package can be used (viewed/edited) by all Courses it has been shared with;

  • Shared to Course Catalogs – the Content Package can be used (viewed/edited) by all Course Administrators in selected Course Catalogs;

  • Shared to all – the Content Package can be used (viewed/edited) by all Course Administrators in all Course Catalogs.

 

There are two types of access to the uploaded Content Package: read only means that the changes are not allowed, read and edit means that there is a possibility to make changes in the Content Package:

 

Picture 519

 

  • Allowed number of Attempts per User – specify the number of attempts a user can take the content package (default value is set to 1);

 

NOTE:

For Lynda AICC packages the number of attempts is always set to 1. User who has once passed the package cannot pass it repeatedly.

 

  • Timeout between attempts – specify the period between attempts (can be specified in seconds, minutes, hours, days or weeks);

  • Open Player in separate window – select this option to open SCORM & AICC Player in a separate window. If the option is unselected, Player will be opened on the same page. Please note that when this option is checked, the following options will be hidden – Show node completion status, Use control mode flow for all nodes, Show navigation controls, and Show Table of Content.

 

NOTE:

If you select “Open Player in separate window” option for external packages (e.g. Lynda packages), Advanced Settings will be hidden on Edit Content Package form.

 

The system automatically determines which content type (SCORM or AICC) is uploaded and depending on this separates Advanced Settings for each type. To specify the content package settings, click the Advanced Settings link:

 

Picture 62

 

In the opened window select necessary settings.

For SCORM content type they are as follows:

 

Picture 63

 

  • Show statistics for learner – select this option to show the result page after completing the SCORM attempt;

  • Treat complete as passed – select this option to consider the complete status as passed;

  • Finish by lessons status – select this option to specify if an attempt is finished when lesson status for all elements is set:

 

After this option is selected, 2 options will automatically be selected:

 

  • Redirect to statistics page when completed – automatically redirects user to statistics page when SCORM is completed;

  • Go to next SCO automatically – automatically moves user to the next SCO element. Works only for Intermediate SCO element;

If “Go to next SCO element automatically” option is checked, the system automatically moves to the next SCO element if the element is intermediate.

If the system receives from LMS Finish Positive status (completed/passed), it automatically moves to the next SCO element. If the system receives another status, nothing happens:

 

Picture 39

 

  • Show node completion status - select this option to display the current completion status of SCORM items;

  • Use control mode flow for all nodes – this option is selected by default for sequencing control flow. It is used for a better end-user experience with different kinds of SCORM packages. If this option is selected, after attempting to take the SCORM, you will be redirected right to the SCORM (questions or description if there is any). If the option is not selected, the sequencing flow may be violated for the SCORMS where the control flow is set to False by default. The corresponding message will appear. The SCORM content is to be selected manually on the Tools menu. Select/do not select this option depending on how you want to implement the sequencing;

 

 

NOTE:

In SCORM 1.2 if SCO element has completed status = “Passed” or “Competed”, the system automatically moves to the next SCO element. If SCO element has completed status = “Failed” or “Incomplete”, the system does not move to the next SCO element.

In SCORM 2004 if among SCO element with completed or success status, there is at least one element with status “Passed” or “Competed”, the system automatically moves to the next SCO element.

NOTE:

If “Go to next SCO automatically” option is unchecked, to move to the next SCO element, user should click Next button.

 

  • Allow user to resume incomplete attempt if Completion Status ='No' – this option allows users continue an incomplete attempt when SCORM completion status ='No'. Some SCORM packages set this status immediately when starting a SCORM resulting in New Attempt button being displayed to the Learner instead of Continue button;

In the table below possibility to continue attempt depending on status is described:

 

Completion Status

Success Status

Possibility to Continue Attempt

Yes

Yes

Continue is impossible - it is successful attempt

Yes

No/Empty

Continue is impossible - this can only happen in SCORM 2004 if ‘Treat Completed as Passed’ is disabled

Empty

Any Status

Continue is possible - such attempt is incomplete, it is not finished attempt. i.e. you can Suspend the attempt

No

Any Status

Continue is possible

 

NOTE:

Continue button opens the last from Incomplete and “Incomplete with completion status=No” attempts (it depends on their order). After clicking Continue button, User is redirected to the SCO element on which he/she stopped last time.

 

  • Submit result to LMS asynchronously – select this option to allow Content Package to send results to the server asynchronously in order not to interrupt proceeding the attempt;

 

NOTE:

If your Content Package has been built by the ISpring Suite provider, please enable this option for the correct work of the package. If you are unsure whether the package supports such option, please contact your SCORM Authoring Tool vendor.

 

  • Show navigation controls - select this option to display the buttons for switching between the SCORM items. After this option is selected 3 options will automatically be selected:

 

Picture 2

 

You can also select these options separately.

  • Show Table of Content – select this option to display the table of content in the SCORM Player. The width of the table of content can be set in pixels.

 

For AICC content type Advanced Settings are as follows:

 

Picture 43

 

  • Show Submit button – select this option to display Submit button in the Player;

  • Automatically close the Player – select this option to automatically close the Player after passing the AICC package.

NOTE:

‘Show Submit button’ and ‘Automatically close the Player’ are mutually exclusive options (i.e. you can choose only one of them).

 

  1. 6. Click Save button to save set settings or Cancel button to go back to the Add a Content Package form.

 

The 'Cancel Upload' confirmation opens after cancelling the uploading process with possibility to Continue or Cancel uploading:

 

Picture 473

 

If you click 'Continue upload' button, uploading process will continue from the place where it was stopped. Click 'Cancel Upload' and uploading process will be canceled.

Uploaded package appears in the Content Package Storage. You can sort the Content packages there by title, the user who modified it as well as by the version.

NOTE:

For better user experience the user can also upload a Content Package when in Course Edit mode, from the Learning Module Builder creation form or from Content Package Storage (for Course Catalog admins only).


To add the uploaded content packages to the current Course, select the needed course from the Course List and click Manage SCORM & AICC Packages on the sidebar. After that, click the Add a Content Package button and select the content packages to be added to the current course site then click Save button:

Picture 14

 

To upload a new Content Package directly to the Content Package Storage, please go to the Admin Center > Manage Content > Content Package Storage and then click Upload a Content Package button. After you have selected a package to be uploaded from your local computer, please follow the steps described above to complete the uploading process.

  1. 3. Managing Content Packages

 

    1. 3.1 Managing Content Packages in the Content Package Storage

There is a possibility to view, edit, delete, and download a Content Package in the Content Package Storage.

 

In the Admin Center select Manage Content section followed by the Content Package Storage to see the list of available Content Packages.

 

To make it faster to find the appropriate Content Package, you can filter it by the type of a Content Package (click Package Type filter) or by the access (click Access Type filter) or use the search functionality:

 

Picture 534

 

Select the required SCORM/AICC to view the Actions sidebar with the list of all available actions:

 

Picture 543

 

NOTE:

According to the permission level of current package and the type of the Package you will see the different options on the actions panel (e.g. if there are Full control Permissions to the content package there will be View content package, Edit Content Package, Delete Content Package and Download Content Package actions).

 

If you want to work with another SCORM/AICC close the actions panel using Picture 29 or click on any place outside the panel.

NOTE:

You can delete or download two or more selected items if you filter the packages by Full control access. To unselect one of the packages, click it again.

NOTE:

Only the users with the full control or with read and edit permissions can edit a Content Package. To remove the current Content package from the course, select the Remove Content Package from the Course action.

 

To view a Content Package, do the following:

 

  1. 1. Select the required content Package in the Content Package Storage;

  2. 2. Click View Content Package button Picture 458 on the actions panel. The package will be opened in a new tab so you can browse it.

 

NOTE:

When the package is opened in the View mode, it may allow a user both to navigate between the nodes and to hide the assessments. The later depends on the content package.

NOTE:

This option is not supported for AICC packages.

 

To edit a Content Package, do the following:

 

  1. 1. Select the required content Package in the Content Package Storage;

  2. 2. Click Picture 3 Edit Content Package on the actions panel;

  3. 3. Make necessary changes to Content Package. You can change title, description and number of attempts per user:

 

 

 

 

Picture 552

 

  • Uploaded by – the user who uploaded the Content Package;

  • Modified by – the user who makes changes;

  • Upload a new version allows you to upload a new version of the package with new content.

  • Sharing to – defines the type of access to the SCORM package. Click this option, then select content package to upload. In the drop-down menu choose from the following options:

 

    • oNot shared – the Content Package will be only used in the Course or Course Catalog it was uploaded to;

    • oSharing to Courses – the Content Package will be able to view/edit by selected Courses;

    • oSharing to Course Catalogs – only selected Course Catalogs will be able to view/edit the uploaded Content Package;

    • oSharing to all – everyone will be able to view/edit the uploaded Content Package.

 

NOTE:

If you reduce sharing options (it means the previous courses with this package are not involved in new 'sharing to' lists) after clicking Save you will see the notification:

 

Picture 557

 

 

  • Timeout between attempts – specify the period between attempts (can be specified in seconds, minutes, hours, days or weeks);

  • Open Player in separate window – select this option to open SCORM & AICC Player in a separate window. If the option is unselected, Player will be opened on the same page. Please note that when this option is checked, the following options will be hidden – Show node completion status, Use control mode flow for all nodes, Show navigation controls, and Show Table of Content.

 

  1. 4. Click Save to save the changes or Cancel to discard the changes.

 

NOTE:

If you click the Cancel button, all the new changes are not saved even if new version had already been uploaded.

NOTE:

The package name should be the same as the name of the old package.

 

After updating the package, old attempts will not be lost, information will be kept by the system (the changes will be applied for the not completed and new attempts). Learners who have started but not completed their attempts will be allowed to finish their attempt using the older version of content.

To delete a Content Package, do the following:

 

NOTE:

Deletion is available only for the users with Full control permissions to the required SCORM/AICC.

 

  1. 1. Select the required content Package in the Content Package Storage;

  2. 2. Click Delete Content Package buttonPicture 10 on the actions panel. To confirm that you want to delete this Content Package click delete, otherwise click cancel.

 

If the current Package(s) is/are used in Courses, you will see the following message:

 

Picture 556

 

You can delete more than one Package only in the Content Package Storage and only when filter 'Full Control Access' is selected:

 

Picture 559

 

The following dialog box will appear if a content package is in use:

 

Picture 563

 

  1. 3. Click the button Delete to confirm the deletion or Cancel to discard the deletion.

 

 

To download a Content Package, do the following:

 

NOTE:

Only for the users with the Full Control permissions to the SCORM/AICC there is a possibility to download Current SCORM/AICC.

 

  1. 1. Select the required content Package in the Content Package Storage;

  2. 2. Click Download Content Package button Picture 33 on the action panel. If you want to download more than one Package, first filter the Packages by the Full Control Access, and then choose Download Content Package action:

 

Picture 561

 

    1. 3.2 Managing Content Packages from a Course

To view the Content Packages added to the course or to add a new one, go to the Course List and select the needed course, after that, select the Manage SCORM &AICC Packages action on the sidebar. You will see the following information:

 

Picture 12

 

 

NOTE:

Course Completion column shows whether the Content Package is required to complete the Course. To change the completion option, navigate to Course List > required Course> Course Completion Settings and define the learning items to complete the Course.

 

 

If you want to change the order of the Content Packages on the Course page, use the drag-and-drop button Picture 16 and drag item to the right place.

 

To view a Content Package, select the required package and then click View Content Package button Picture 460 on the actions menu. The package will be opened in new tab so you can browse the SCORM.

 

To remove a Content Package from the Course, select the required package and then click Remove Content Package button Picture 462 on the actions menu. The selected Content Package will be removed from the course level.

 

To view Learner’s Details, select the required package, and then click View Learner’s Details button Picture 459 on the actions menu. There are statistics with diagrams according to Completed, In Progress, Not Started and Failed Attempts:

 

 

Picture 568

 

You can find the following information there:

 

  • Name column – shows name of Learner;

  • Status column – shows Learner’s attempt status;

  • Completion Status column – shows Learner’s completion status of attempt;

  • Success Status column – shows Learner’s success status of attempt;

  • Score column – shows Learner’s score got per attempt if it’s provided by SCORM package;

  • Scale column – shows Learner’s scale got per attempt if it’s provided by SCORM package;

    • oNot Started status – an attempt has not been started yet;

    • oIn Progress status – an attempt has been started, but has not been finished;

    • oCompleted status – an attempt has been completed;

    • oFailed status – an attempt has been finished unsuccessfully;

    • oOut of attempts – an attempt has been finished unsuccessfully and there are no attempts left;

 

When clicking the Learner 'Actions' panel is opened with actions. To view or delete Learner's attempt click the user and the choose one of these options on the actions panel.

 

NOTE:

Viewing Learner's attempt is available only for SCORM Packages.

NOTE:

For AICC package Success Status and Scale columns are not displayed.

NOTE:

If Learner had more than one attempt, the results of the last one will be displayed.

 

Information displayed on the Content Package Details page can be downloaded to your local computer in an Excel document (.xlsx). To do this, click the Download Report button:

 

Picture 570

 

 

A document will be downloaded to your computer. The information will be presented in the following form:

 

Picture 480

 

 

 

  1. 4. Review LeARNER’s Attempt

NOTE:

Review attempt option is available only for SCORM packages.

 

To review a SCORM attempt of the Learner, go to SCORM & AICC Player page (Course Management > Course List > click the required Course > Manage SCORM & AICC Package). Select the needed SCORM and click View Learner’s Details button Picture 526  in the actions menu. The following information will be displayed:

 

Picture 573

 

Select the Learner, then click button Picture 535 on the action panel to view the learner’s attempt:

 

Picture 575

 

You will be able to view Learner’s answers as well as Statistics page:

Рисунок 455

 

NOTE:

When the package is opened in the Review mode, it may allow a user to navigate between the nodes. Also, it allows users to show both the user’s answers and the correct answers for the assessments. The later depends on the SCORM package.

When a user opens an unfinished attempt in the Review mode, he is redirected to the first slide, as opposed to a slide where he stopped the attempt. He/she cannot continue the attempt from the Review mode.

 

 

  1. 5. Reports

Reporting functionality is available for the LMS365 SCORM & AICC Player for Administrators and contains information related to SCORM/AICC attempts. The system allows creating two types of reports: by Learner and by Package. Reports are scoped to site level.

 

To create a report, do the following actions:

 

  1. 1. Open Course Management > Course List > click the required Course;

  2. 2. On the actions panel click Reports:

 

Picture 572

 

  1. 3. On the opened Reports page select the group (by Package or by Learner) from the drop-down list. Use filters to create a report:

Picture 576

 

  • Select – select from the drop-down list a training package for which the report will be created;

  • Include - select type of learners to include in the report: Active, Deleted (disabled users are also shown in Deleted Learners type) or All;

  • Start Date – select start date for the Report;

  • End Date – select end date for the Report.

 

NOTE:

Start and End Date filtration is based on the status of attempts made in the selected period of time.

Click Create Report buttonPicture 574. An .xlsx report will be created and downloaded to your computer. It contains the following information:

Picture 15

 

The report contains the following information divided into two sections:

  • Information about the content package:

  • Package name – contains content package name;

  • Upload Date – shows when the content package was uploaded;

  • File Size in Mb – shows the content package file size;

  • Tags – shows tags assigned to the content package;

  • Number of Learners – shows number of users of the content package;

  • Number of Attempts – shows total number of attempts started by all users;

  • Information about attempts made:

  • Learner’s Name – shows learner’s name;

  • Email – shows learner’s email address;

  • Account – shows user’s account;

  • Department – shows user’s department (information is taken from User List);

  • Status – shows success status of learner’s attempt;

      • oNot Started status – SCORM/AICC attempt has not been started yet;

      • oIn Progress status – SCORM/AICC attempt has been started, but has not been finished;

      • oCompleted status – SCORM/AICC attempt has been completed;

      • oFailed status – SCORM/AICC attempt has been finished unsuccessfully;

      • oOut of attempts – SCORM/AICC attempt has been finished unsuccessfully and there are no attempts left;

  • Passed – shows passed status of learner’s attempt;

  • Number of Attempts – shows total number of attempts the learner made on this content package;

  • Average time – shows average attempt time of this learner;

 

NOTE:

Attempt time is calculated from the moment an attempt was first started till it was finished. So if user started an attempt and after some period of time clicked ‘Continue’, attempt time includes all the period till the attempt is finished.

 

  • Score – shows learner’s score (if it is provided by content package);

  • Date Completed – shows date and time of package completion;

  • Course Site – shows the title of site on which the attempt was made. The name is a clickable link which opens the site.

  1. 6. User Guides and Video Tutorials

To find corresponding guides or Video Tutorials, do the following actions:

 

  1. 1. On the Administrative panel click Support, choose Help Center:

 

Picture 577

 

 

  1. 2.  After redirection you can check all the documentation or contact the support team.

 

  1. 7. Language

Out of the box LMS365 SCORM & AICC Player is translated to English language.

 

NOTE:

Out of the box LMS365 SCORM & AICC Player English translation can be modified the same way as it is translated to other languages.

 

NOTE:

The LMS365 SCORM & AICC Player translation is applied for the whole tenant.

 

 

To add translation to alternate language(s) for the LMS365 SCORM & AICC Player, use Language Files section in the Global Settings:
 

  1. 1. Go to the Admin back-end and click the Global Settings;

  2. 2. On the opened page click Settings then Language Files and choose there SCORM & AICC Player and Language Settings page will open

 

Picture 578

  1. 3. Select an alternate language in the ”Select Language” drop-down (a list of all possible alternative languages is displayed):

 

Рисунок 410

 

  1. 4. On the Language Settings page type your translation for each phrase in “Your Choice” column and click “Save”:

 

Picture 61

 

OR

  1. 1. Click “Export” to save the language file to your local computer;

  2. 2. Edit the downloaded .xlsx file locally filling in the “Custom Values” column:

 

C:\Users\buhtik_n\AppData\Local\Temp\SNAGHTML1716cdd.PNG

 

  1. 3. Click “Import” and select the edited language file from your local computer.

  2. 4. Translation from “Custom Values” column will be displayed in “Your choice”. Click Save to save the translation.

 

NOTE:

The new translation is applied after page reload.

 

NOTE:

Prerequisite for presenting LMS365 sites (and also the LMS365 SCORM & AICC Player) in more than one language: alternate language(s) should be chosen in site collection’s Site Settings -> Language settings.

 

Rules of presenting LMS365 sites (and also the LMS365 SCORM & AICC Player) in different languages (specified by priority from high to lower):

  1. 1. The language preferences stored in the user profile. (It takes some time before user language preferences are applied after you change them). See link where to find these preferences.

  2. 2. If no language preference is defined in the user profile, the language preferences stored in the user's web browser are used. (You should reopen browser session if you change browser language preference). See link where to find these preferences.

  3. 3. If no language preferences are defined in the user's profile and web browser, the default site language is used.

NOTE:

If you need the LMS365 SCORM & AICC Player be presented only in one specific language, you have to create Site collection (where the LMS365 SCORM & AICC Player will be added) in that language and not choose any alternative languages.

 

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